ANKENY CITY COUNCIL

Regular Agenda

August 7, 2017
5 : 30 PM

Gary Lorenz, Mayor
Mark Holm, Mayor Pro tem

Council Members: Bobbi Bentz, Jim McKenna, Wade Steenhoek, Kerry Walter-Ashby
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ORIGINATING DEPARTMENT: COUNCIL GOAL:
Public Works Responsible Growth and Revitalization
ACTION REQUESTED:
Resolution
LEGAL:
Item Reviewed by Legal Counsel
SUBJECT:
Proposed SW Des Moines Street Sanitary Sewer - Phase 1 Project (PH 2017-47)
EXECUTIVE SUMMARY:

The SW Des Moines Street Sanitary Sewer - Phase 1 project includes the installation of sanitary sewer generally located on SW Des Moines Street from 300 feet north of SW Prairie Trail Parkway to SW Magazine Road in the City of Ankeny.

The construction improvements include approximately 1,626 LF of 10-inch truss sanitary sewer and 10 sanitary manholes.  Other associated improvements include erosion control, top soil, seeding and miscellaneous associated work necessary to complete the project.
  

The bid opening for the project was held on Tuesday, August 1, 2017.  Twelve (12) bids were received as follows:

1.  The Underground Co.                           $199,358.00

2.  McAninch Corporation                          $184,270.00

3.  Sandstone Management LTD               $159,627.32

4.  McGreger Corporation                          $246,112.00

5.  Dan PetersonConstruction. LLC           $167,689.00

6.  Rognes Corp                                        $294,650.00

7.  Raccoon Valley Co.                              $284,556.00

8.  J & K Contracting, LLC                         $208,590.00

9.  Gator Excavating                                  $160,435.90

10. Vanderpool Construction, Inc.             $216,719.00

11. Spring Lake Construction                    $216,719.00

12. Crow River Construction                     $217,280.00

The engineer's estimate for the project was $284,583.00.  The bids ranged from approximately 56% below to 4% above the engineer's estimate.  Municipal Utilities staff reviewed the bid results internally.  Sandstone Management LTD has previously completed projects of a similar nature for the City, including 2 plats of North Prairie Bend projects in 2013 and 2014, and they have the technical experience to undertake this project.  It is recommended that the project be awarded to Sandstone Management of Carlisle, Iowa.
 
Pending project approval and award by the City Council, the contractor will have forty-five (45) working days to substantially complete  the project.  The Notice to Proceed is expected to be issued in August, 2017.

FISCAL IMPACT: Yes
This project is included in the City's current Capital Improvements Program with construction scheduled for 2017.
CITY MANAGER'S RECOMMENDATIONS:
1.  Hold a hearing on the proposed Contract Documents (plans, specifications and form of contract) and estimated cost ($284,583.00).

2.  Approve Resolution, adopting said plans, specifications, form of contract and estimated cost for the SW Des Moines Street Sanitary Sewer - Phase 1 Project.

3.  Receive and file the report of bids received on August 1, 2017.

4. Approve Resolution making award of construction contract to Sandstone Management of Carlisle, Iowa.

5.  Approve Resolution approving contract and bonds with Sandstone Management LTD in the amount of $159,627.32.
PREVIOUS COUNCIL/COMMISSION/BOARD ACTION(S):
uly 3, 2017: The City Council approved a Resolution ordering construction and setting the public hearing date as August 7, 2017, in accordance with the Notice to Bidders and Notice of Public Hearing which was posted on the Iowa League of Cities and Master Builders of Iowa websites on July 6, 2017 and published in the Des Moines Register on July 21, 2017.

PUBLIC OUTREACH EFFORTS:
ACTION REQUESTED:

Action: Consider motion to:  1) adopt RESOLUTION adopting plans, specifications, form of contract and estimate of cost ($284,583.00); 2) receive and file report of bids received August 1, 2017; and 3) adopt RESOLUTION making award of construction contract with Sandstone Management, Ltd. of Carlisle, Iowa in the amount of $159,627.32 for the SW Des Moines Street Sanitary Sewer - Phase 1 Project.

Action: Consider motion to adopt RESOLUTION approving construction contract and bond with Sandstone Management, Ltd. of Carlisle, Iowa in the amount of $159,627.32 for the SW Des Moines Street Sanitary Sewer - Phase 1 Project.

ADDITIONAL INFORMATION:
ATTACHMENTS:
Click to download
RES - plans, specs
Bid Sheet
Bid Tab
RES - making award
RES - approving contract
Location Map