ANKENY CITY COUNCIL

Regular Agenda

October 2, 2017
5 : 30 PM
Gary Lorenz, Mayor
Mark Holm, Mayor Pro tem
Council Members: Bobbi Bentz, Jim McKenna, Wade Steenhoek, Kerry Walter-Ashby
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ORIGINATING DEPARTMENT: COUNCIL GOAL:
Public Works Responsible Growth and Revitalization
ACTION REQUESTED:
Resolution
LEGAL:
No Review Required
SUBJECT:
2017 PCC Reconstruction Program - SE 3rd Street:  Consider motion to approve: a) Change Order #1 decreasing the contract amount by $1,948.40; b) Certificate of Completion; c) RESOLUTION accepting the public improvement with Con-Struct, Inc., in the amount of $507,777.00; and d) Final Payment #3 in the amount of $47,717.55 and Retainage Payment in the amount of  $25,388.85.
EXECUTIVE SUMMARY:
The actions before the council are the acceptance of the certificate of completion, approval of the final change order, passage of a resolution accepting the public improvements and approval of the final and retainage payments to Con-Struct, Inc., on the 2017 PCC Reconstruction Program - SE 3rd Street project.

 

The 2017 PCC Reconstruction Program - SE 3rd Street project is now complete including all final surface restoration.  A series of actions are needed in order to close out this construction project:

a. Final Change Order: Change Order No. 1 is the final change order. It will decrease the contract by $1,948.40 to adjust plan quantities to actual field measured quantities.

 

b. Engineer's Certificate of Completion: The attached Certificate of Completion from the project engineer states that the work performed was in substantial conformance with the plans and specifications and that the final contract amount is $507,777.00.

 

c. Resolution accepting the public improvements:  This resolution approves and adopts the engineer's Certificate of Completion on the 2017 PCC Reconstruction Program - SE 3rd Street project and establishes the final contract amount to be $507,777.00.

 

d. Final Payment - Con-Struct, Inc. $47,717.55
    Retainage Payment - Con-Struct, Inc. $25,388.85

 

It is recommended that the final payment be approved for payment now and the retainage payment be approved for payment 31 days from the date of acceptance of the project, in accordance with the terms of the contract.
FISCAL IMPACT: Yes
The above payments will facilitate the final completion of this project which was funded through the Capital Improvements Program.
CITY MANAGER'S RECOMMENDATIONS:

It is recommended that the council take the following actions: 

 

1. Approval of the final change order on the contract with Con-Struct, Inc., decreasing the contract amount by $1,948.40. 

2. Accept the Certificate of Completion from the project engineer for the 2017 PCC Reconstruction Program - SE 3rd Street project.

3. Adopt the resolution accepting the 2017 PCC Reconstruction Program - SE 3rd Street project with Con-Struct, Inc., in the final contract amount of $507,777.00; and  4. Authorize the final payment in the amount of $47,717.55 and release of retainage payment in the amount of $25,388.85, in accordance with the terms of the contract.
PREVIOUS COUNCIL/COMMISSION/BOARD ACTION(S):

February 20, 2017: Council ordered construction and set dates for bid letting and public hearing.

 

March 20, 2017: Council held public hearing, adopted plans, specifications, form of contract and estimate of costs, awarded construction and approved construction contract and bonds.
PUBLIC OUTREACH EFFORTS:
Held Public Information Meeting with adjacent residents.  Sent various project correspondence to adjacent residents throughout construction. 
ACTION REQUESTED:
ADDITIONAL INFORMATION:
ATTACHMENTS:
Click to download
Change Order #1
Certificate of Completion
Resoluton
Final Payment #3