| | | | | | | | ANKENY CITY COUNCIL
Regular Meeting
Monday, June 5, 2017 5:30 PM Ankeny City Hall - City Council Chambers
410 W. First Street, Ankeny, Iowa
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| | | | | | | | Gary Lorenz, Mayor
Mark Holm, Mayor Pro tem
Council Members: Bobbi Bentz, Jim McKenna, Wade Steenhoek, Kerry Walter-Ashby | | |
| | | | | | | | All City Council meetings are open to the public. Assistive Listening Devices (ALD) are available for persons with impaired hearing. To request information in an alternative format or request an accommodation to participate in a City Council meeting, contact the Office of the City Clerk at 965-6405. Anyone seeking assistance in communicating with the City should contact Relay Iowa at 1-800-735-2942 (TDY), or 1-800-735-2943 (Voice). | | |
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CALL TO ORDER: |
Gary Lorenz, Mayor |
ROLL CALL: |
Pamela DeMouth, City Clerk |
PLEDGE OF ALLEGIANCE: |
Gary Lorenz, Mayor |
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| | | | | | | | | 1. | Approval of the June 5, 2017 Agenda: | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | Action# B1-1. Consider motion to approve and accept the June 5, 2017 agenda with amendment to consider Action Item #H10-1 (Ord. 1916) and Action Item #H11-1 (Ord. 1917), prior to Agenda Item C. Public Hearings and to amend Action #J2-1, the addition of four (4) correspondence items to receive and file.
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| | | | | | | | D. | REPORTS OF ADVISORY BOARDS AND COMMISSION: | | | |
| | | | | | | | E. | APPROVAL OF CONSENT AGENDA: | | | |
| | | | | | | | | CA - | 1 | Approval of official council actions of the regular meeting of May 15, 2017, as published, subject to correction, as recommended by the City Clerk. | | | | | | | | | | | | | CA - | 2 | Approval of official council actions of the special meeting of May 23, 2017, as published, subject to correction, as recommended by the City Clerk. | | | | | | | | | | | | | CA - | 3 | Receive and file minutes of the Plan & Zoning Commission meeting of May 2, 2017. | | | | | | | | | | | | | CA - | 4 | Receive and file minutes of the Library Board of Trustees meeting of April 20, 2017. | | | | | | | | | | | |
| | | | | | | | | CA - | 6 | Consider motion to approve Payment #2 in the amount of $78,775.42 to Graff Excavating, Inc., for construction services on the Hidden Creek Trunk Sewer Extension project. | | | | | | | | | | | | | CA - | 7 | Consider motion to approve Change Order #1 increasing the contract amount by $2,800.00 to JDA Construction Co., for construction services on the 2017 PCC Street Patching Program project. | | | | | | | | | | | | | CA - | 8 | Consider motion to approve Payment #1 in the amount of $90,891.25 to JDA Construction Co., for construction services on the 2017 PCC Street Patching Program project. | | | | | | | | | | | | | CA - | 9 | Consider motion to approve Change Order #1 increasing the contract amount by $2,682.00 to Minturn, Inc., for construction services on the Crestbruck Park Splashpad Improvements project. | | | | | | | | | | | | | CA - | 10 | Considering motion to approve Change Order #2 increasing the contract amount by $3,822.00 to Minturn, Inc., for construction services on the Crestbruck Park Splashpad Improvements project. | | | | | | | | | | | | | CA - | 11 | Consider motion to approve Payment #1 in the amount of $52,662.30 to Minturn Inc., for construction services on the Crestbruck Park Splashpad Improvements project. | | | | | | | | | | | | | CA - | 12 | Consider motion to approve Payment #5 in the amount of $1,375.00 to Snyder & Associates, Inc., for engineering services on the Crestbruck Park Splash Pad project. | | | | | | | | | | | | | CA - | 13 | Consider motion to approve Payment #77 in the amount of $15,838.41 to Snyder & Associates, Inc., for engineering services on the East 1st Street Interchange Reconstruction project. | | | | | | | | | | | | | CA - | 14 | Consider motion to approve Payment #57 in the amount of $1,165.00 to Snyder & Associates, Inc., for engineering services on the I-35 Widening E. 1st Street Interchange to NE 36th St project. | | | | | | | | | | | | | CA - | 15 | Consider motion to approve Payment #4 in the amount of $4,125.00 to Snyder & Associates, Inc., for engineering services on the IA 415 & West First St Traffic Signal project. | | | | | | | | | | | | | CA - | 16 | Consider motion to approve Payment #27 in the amount of $30,853.39 to Snyder & Associates, Inc., for engineering services on the NE 36th St., Bridge Widening & Roadway Reconstruction project. | | | | | | | | | | | | | CA - | 17 | Consider motion to approve Payment #1 in the amount of $7,905.42 to Snyder & Associates, Inc., for engineering services on the NE Delaware Avenue Pedestrian Bridge & Sidewalk Connection project. | | | | | | | | | | | | | CA - | 18 | Consider motion to approve Payment #1 in the amount of $12,998.84 to Snyder & Associates, Inc., for engineering services on the SE Creekview Dr Drainage & Pavement Improvements project. | | | | | | | | | | | | | CA - | 19 | Consider motion to approve Payment #20 in the amount of $11,230.52 to Snyder & Associates, Inc., for engineering services on the SW Vintage Pkwy Connection Project. | | | | | | | | | | | | | CA - | 20 | Consider motion to approve the June 5, 2017 Accounts Payable. (Finance Committee: K. Walter-Ashby, Chp, M. Holm, J. McKenna) | | | | | | | | | | | | | CA - | 21 | Consider motion to adopt RESOLUTION authorizing the purchase of a chassis for a Public Works Department single axle snow plow / dump truck. | | | | | | | | | | | |
| | | | | | | | | • | Community Development Items | | | |
| | | | | | | | | CA - | 26 | Consider motion to adopt RESOLUTION accepting a proposal from Voltmer, Inc., in the amount of $29,300.00 for the construction of the 2017 - NW Irvinedale Drive and NW 18th Street Traffic Signalization project. | | | | | | | | | | | | | CA - | 27 | Consider motion to adopt RESOLUTION accepting a proposal from Absolute Concrete Construction, Inc., in the amount of $129,335.00 for the construction of the 2017 Northcreek Park Recreation Trail Improvements project. | | | | | | | | | | | | | CA - | 28 | Consider motion to adopt a RESOLUTION accepting a purchase agreement and approving documents for the acquisition of temporary construction easement for the West First Street Sidewalk Upgrade - Phase 2 project in Ankeny, Iowa. (2302 West First Street - Lensch Professional Dental Building, LLC) | | | | | | | | | | | | | CA - | 29 | Consider motion to adopt a RESOLUTION accepting a purchase agreement and approving documents for the acquisition of permanent sidewalk easement and temporary construction easement for the West First Street Sidewalk Upgrade - Phase 2 project in Ankeny, Iowa. (2010 West First Street - LKC Residential Housing Cooperative II) | | | | | | | | | | | | | CA - | 30 | Consider motion to adopt a RESOLUTION accepting a purchase agreement and approving documents for the acquisition of temporary construction easement for the West First Street Sidewalk Upgrade - Phase 2 project in Ankeny, Iowa. (2310 West First Street - A & G Properties, LC) | | | | | | | | | | | | | CA - | 31 | Consider motion to adopt a RESOLUTION accepting a purchase agreement and approving documents for the acquisition of permanent sidewalk easement and temporary construction easement for the West First Street Sidewalk Upgrade - Phase 2 project in Ankeny, Iowa. (2020 West First Street - EDS Rentals, LLC) | | | | | | | | | | | | | CA - | 32 | Consider motion to adopt a RESOLUTION accepting a purchase agreement and approving documents for the acquisition of permanent sidewalk easement and temporary construction easement for the West First Street Sidewalk Upgrade - Phase 2 project in Ankeny, Iowa. (2110 West First Street - St. Anne's by the Fields Episcopal Church of Ankeny) | | | | | | | | | | | | | CA - | 33 | Consider motion to adopt a RESOLUTION accepting a purchase agreement and approving documents for the acquisition of temporary construction easement for the West First Street Sidewalk Upgrade - Phase 2 project in Ankeny, Iowa. (2210 West First Street - Bradley & Carmen Brown) | | | | | | | | | | | |
| | | | | | | | | • | Capital Improvement Projects | | | |
| | | | | | | | | CA - | 34 | East First Street Rural Water Main Extension Project: Consider motion to approve a) Certificate of Completion; b) RESOLUTION accepting the public improvement with Ellingson Drainage, Inc., in the amount of $540,946.13; and c) Retainage Payment in the amount of $10,818.92.
| | | | | | | | | | | | | CA - | 35 | SE Sharon Drive Sanitary Sewer Replacement - Phase 2: Consider motion to accept a) Certificate of Completion; b) RESOLUTION accepting the public improvement with J&K Contracting, LLC in the amount of $818,920.48; and c) Retainage Payment in the amount of $9,827.04. | | | | | | | | | | | | | CA - | 36 | Ankeny Market and Pavilion - Additional AMP Parking: Consider motion to approve: a) Change Order #1 decreasing the contract amount by $593.50; b) Certificate of Completion; c) RESOLUTION accepting the public improvement with Absolute Concrete Construction, Inc., in the amount of $68,241.80; and d) Final Payment #1 in the amount of $64,829.71 and Retainage Payment in the amount of $3,412.09. | | | | | | | | | | | |
| | | | | | | | | • | Administrative Items - none | | | |
| | | | | | | | | • | Approval of Consent Agenda Items | | | |
| | | | | | | | | 1. | Consent Agenda Items CA-1 through CA-36: | | | | | | | | | | | | | | Action# E1-1. Consider motion to approve the recommendations for Consent Agenda Items CA-1 through CA-36.
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| | | | | | | | F. | SUPPLEMENTAL AND REMOVED CONSENT AGENDA ITEMS: | | | |
| | | | | | | | G. | RECESS - Gary Lorenz, Mayor | | | | | | | | | | | |
| | | | | | | | | 1. | Ord 1907 | An Ordinance vacating a Public Utility and Drainage Easement associated with Lot 1, Prairie Hawk Plat 1 & Outlot Z, Siena Hills Plat 5. | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | Action# H1-1. Consider motion to accept second consideration of ORDINANCE 1907.
| | | | | | | 2. | Ord 1908 | An Ordinance amending Chapter 175 Building and Property Regulations, of the Municipal Code of the City of Ankeny, Iowa, by adopting the 2015 International Building Code and 2015 International Residential Code | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | Action# H2-1. Consider motion to accept second consideration of ORDINANCE 1908.
| | | | | | | 3. | Ord 1909 | An Ordinance amending Chapter 176 Building and Property Regulations, of the Municipal Code of the City of Ankeny, Iowa, by adopting the 2015 International Mechanical Code with amendments. | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | Action# H3-1. Consider motion to accept second consideration of ORDINANCE 1909.
| | | | | | | 4. | Ord 1910 | An Ordinance amending Chapter 177 Building and Property Regulations, of the Municipal Code of the City of Ankeny, Iowa, by adopting the 2015 International Property Maintenance Code with amendments. | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | Action# H4-1. Consider motion to accept second consideration of ORDINANCE 1910.
| | | | | | | 5. | Ord 1911 | An Ordinance amending Chapter 178 Building and Property Regulations, of the Municipal Code of the City of Ankeny, Iowa, by adopting the 2015 International Plumbing Code with amendments. | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | Action# H5-1. Consider motion to accept second consideration of ORDINANCE 1911.
| | | | | | | 6. | Ord 1912 | An Ordinance amending Chapter 180 Building and Property Regulations, of the Municipal Code of the City of Ankeny, Iowa, by adopting the 2015 International Fire Code with amendments. | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | Action# H6-1. Consider motion to accept second consideration of ORDINANCE 1912.
| | | | | | | 7. | Ord 1913 | An Ordinance amending Chapter 181 Building and Property Regulations, of the Municipal Code of the City of Ankeny, Iowa, by adopting the 2015 International Fuel Gas Code with amendments. | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | Action# H7-1. Consider motion to accept second consideration of ORDINANCE 1913.
| | | | | | | 8. | Ord 1914 | An Ordinance amending Chapter 182, of the Municipal Code of the City of Ankeny, Iowa by deleting the 2009 Energy Code and replacing with new Chapter 182 International Existing Building Code. | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | Action# H8-1. Consider motion to accept second consideration of ORDINANCE 1914.
| | | | | | | 9. | Ord 1915 | An Ordinance creating Chapter 183 Building and Property Regulations, of the Municipal Code of the City of Ankeny, Iowa, by adopting the 2015 International Swimming Pool and Spa Code. | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | Action# H9-1. Consider motion to accept second consideration of ORDINANCE 1915.
| | | | | | | 10. | Ord 1916 | An Ordinance amending the Code of Ordinances of the City of Ankeny, Iowa, by amending provisions of the Ordinance regarding fireworks use. | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | Action# H10-1. Consider motion to accept third consideration of ORDINANCE 1916, sending it on its final passage and publication as required by law.
| | | | | | | 11. | Ord 1917 | An Ordinance amending the Code of Ordinances of the City of Ankeny, Iowa, by amending provisions of the Zoning Ordinance regarding fireworks sales. | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | Action# H11-1. Consider motion to accept third consideration of ORDINANCE 1917, sending it on its final passage and publication as required by law.
| | | | | | | 12. | Ord 1918 | An Ordinance amending Chapter 63, Speed Regulations, of the Municipal Code of the City of Ankeny, Iowa, by amending Section 63.05, Special Speed Zones, along:
1. Irvinedale Drive from the north corporate limits to Southwest Oralabor Frontage Road, and
2. Polk County Northwest 78th Place to reflect Southwest Oralabor Frontage Road within the City. | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | Action# H12-1. Consider motion to accept first consideration of ORDINANCE 1918.
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| | | | | | | | | • | Boards/Commissions Appointments: | | | |
| | | | | | | | | 13. | | Cultural Arts Board | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | Action# H13-1. Consider motion to reappoint Doug Moon to the Cultural Arts Board, effective 6/5/17 through 4/30/21.
Action# H13-2. Consider motion to appoint Kim Hanken to the Cultural Arts Board, effective 6/5/17 through 4/30/21.
Action# H13-3. Consider motion to appoint Jason Follett to the Cultural Arts Board, effective 6/5/17 through 4/30/22.
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| | | | | | | | | 1. | Proposed annexation of certain parcels of real estate owned by Beverly A. Allen; and Dale and Dolores A. Stall (PH 2017-36) | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | Action# J1-1. Consider motion to receive and file the April 10, 2017 Consultation Meeting report.
Action# J1-2. Consider motion to adopt RESOLUTION annexing a certain parcel of real estate owned by Beverly A. Allen and Dale and Dolores A. Stall.
| | | | | | | 2. | Proposed voluntary annexation of certain parcels of real estate owned by Dennis E. Jordan, Joseph & Elizabeth Origer, Leroy Brown III, Nello Medici Life Estate (North), Nello Medici Life Estate (South), Sante & Nello Medici, and Jerome & Josephine Schmitt. (PH 2017-37) | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | Action# J2-1. Consider motion to receive and file the April 10, 2017 Consultation Meeting Report and correspondence received from Scott and Cathy Merkle, 3805 SE Grant, Kurt and Shelly Peterson, 3811, SE Grant, Amy and Rod Wilkinson, 3808 SE Gant and Mike Clayton, Iowa Department of Transportation.
Action# J2-2. Consider motion to adopt RESOLUTION annexing certain parcels of real estate owned by Dennis E. Jordan, Joseph & Elizabeth Origer, Leroy Brown III, Nello Medici Life Estate (North), Nello Medici Life Estate (South), Sante & Nello Medici and Jerome & Josephine Schmitt.
| | | | | | | 3. | Proposed SW Plaza Parkway and SW College Ave Detention Basins Project (PH 2017-38) | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | Action# J3-1. Consider motion to: 1) adopt RESOLUTION adopting plans, specifications, form of contract and estimate of cost ($1,456,799.00); 2) receive and file report of bids received May 31, 2017; and 3) adopt RESOLUTION making award of construction contract with Seamus Excavating, LLC in the amount of $855,070.38 for the SW Plaza Parkway and SW College Ave Detention Basins project.
Action# J3-2. Consider motion to adopt RESOLUTION approving construction contract and bond with Seamus Excavating, LLC in the amount of $855,070.38 for the SW Plaza Parkway and SW College Ave Detention Basins project.
| | | | | | | 4. | Proposed West 1st Street Sidewalk Upgrade - Phase 2 Project (PH 2017-39) | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | Action# J4-1. Consider motion to: 1) adopt RESOLUTION adopting plans, specifications, form of contract and estimate of cost ($135,000.00); 2) receive and file report of bids received May 31, 2017; and 3) adopt RESOLUTION making award of construction contract with MNM Concrete Specialist in the amount of $108,530.30 for the West 1st Street Sidewalk Upgrade - Phase 2 project.
Action# J4-2. Consider motion to adopt RESOLUTION approving construction contract and bond with MNM Concrete Specialist in the amount of $108,530.30 for the West 1st Street Sidewalk Upgrade - Phase 2 project.
| | | | | | | 5. | NE 54th Street Bridge Replacement Over Tributary to Fourmile Creek
Professional Services Agreement with Calhoun-Burns and Associates, Inc. | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | Action# J5-1. Consider motion to approve the Professional Services Agreement with Calhoun-Burns and Associates, Inc. for the preliminary design engineering services on the NE 54th Street Bridge Replacement Over Tributary to Fourmile Creek project in an amount not to exceed $51,700.00 and authorize the Mayor to execute said agreement.
| | | | | | | 6. | Proposed Ankeny Boulevard (US 69) and First Street Intersection Improvements
Professional Services Agreement with Snyder & Associates, Inc. | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | Action# J6-1. Consider motion to approve the Professional Services Agreement with Snyder & Associates, Inc. for the design engineering, land acquisition, and bidding phase services on the Ankeny Boulevard (US 69) and First Street Intersection Improvements project in an amount not to exceed $75,650.00 and authorize the Mayor to execute said agreement.
| | | | | | | 7. | Proposed SE East Lawn Area Utility Improvements - Phase 1 and SE Peterson / SE Trilein Storm Sewer Improvements
Professional Services Agreement with Civil Design Advantage | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | Action# J7-1. Consider motion to approve the Professional Services Agreement with Civil Design Advantage for design engineering and bidding phase services on the SE East Lawn Area Utility Improvements - Phase 1 and the SE Peterson / SE Trilein Storm Sewer Improvements projects in an amount not to exceed $109,316.00 and authorize the Mayor to execute said Agreement.
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| | | | | | | | K. | ADMINISTRATIVE BUSINESS: | | | |
| | | | | | | | | • | Report of the City Staff: | | | |
| | | | | | | | | | City Manager
City Attorney | | | | | | | | | | | |
| | | | | | | | | • | Report of the Governing Body: | | | |
| | | | | | | | | | Mayor
City Council Members:
Council Member Bentz
Council Member Holm
Council Member McKenna
Council Member Steenhoek
Council Member Walter-Ashby | | | | | | | | | | | |
| | | | | | | | | • | Future Council Agenda Items: | | | |
| | | | | | | | | 1. | Request for Executive Session | | | | | | Following adjournment of the Executive Session, Council may take action on any matter discussed during the Executive Session. | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | Action# L1-1. Consider motion to go into Executive Session, pursuant to the provisions of Iowa Code Section 21.5, subparagraph (j) “to discuss the purchase or sale of particular real estate only where the premature disclosure could be reasonably expected to increase the price the governmental body would have to pay for that property or reduce the price the governmental body would receive for that property”.
| | | | | | | 2. | Adjournment | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | |
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