ANKENY CITY COUNCIL

Regular Meeting

Monday, June 19, 2017
5:30 PM
Ankeny City Hall - City Council Chambers

410 W. First Street, Ankeny, Iowa

Gary Lorenz, Mayor
Mark Holm, Mayor Pro tem

Council Members: Bobbi Bentz, Jim McKenna, Wade Steenhoek, Kerry Walter-Ashby

All City Council meetings are open to the public. Assistive Listening Devices (ALD) are available for persons with impaired hearing. To request information in an alternative format or request an accommodation to participate in a City Council meeting, contact the Office of the City Clerk at 965-6405.

Anyone seeking assistance in communicating with the City should contact Relay Iowa at 1-800-735-2942 (TDY), or 1-800-735-2943 (Voice).

PROCEDURAL ACTIONS:
CALL TO ORDER:  Mark Holm, Mayor Pro tem
ROLL CALL:  Pamela DeMouth, City Clerk 
PLEDGE OF ALLEGIANCE:  Mark Holm, Mayor Pro tem

CEREMONY: none
A.PUBLIC FORUM:
1.
  • Open Forum
B.APPROVAL OF AGENDA:
1.Approval of the June 19, 2017 Agenda:
Action# B1-1. Consider motion to approve and accept the June 19, 2017 agenda, without amendment.

C.PUBLIC HEARING(S):
1.Appeal Hearing
Solicitor License Appeal Hearing - Briane Colwill
Action# C1-1. Consider motion to close appeal hearing.

Action# C1-2. Consider motion to reverse/modify/affirm the denial of solicitor license.

2.PH 2017-40

Proposed vacation of a pedestrian walkway easement located on Lot 31, Sawgrass Park Plat 3.

Action# C2-1. Consider motion to close Public Hearing 2017-40.

3.PH 2017-41Proposed Sale of City Property - 211 SW Walnut Street
Action# C3-1. Consider MOTION to close Public Hearing 2017-41.

D.REPORTS OF ADVISORY BOARDS AND COMMISSION:
1.Representatives:  Park Board - Lisa McDaniel

E.APPROVAL OF CONSENT AGENDA:
•Minutes
CA -1Approval of official council actions of the special meeting of May 30, 2017, as published, subject to correction, as recommended by the City Clerk.
CA -2Approval of official council actions of the regular meeting of June 5, 2017, as published, subject to correction, as recommended by the City Clerk.
CA -3Receive and file minutes of the Plan and Zoning Commission meeting of May 16, 2017.
CA -4Receive and file minutes of the Civil Service Commission meeting of March 29, 2017.
CA -5Receive and file minutes of the Ankeny Cultural Arts Board meeting of May 22, 2017.
•Licenses and Permits
CA -6

Consider motion to approve the issuance of liquor license(s) and/or beer / wine permit(s) in the City of Ankeny. 

CA -7

Consider motion to approve the issuance of cigarette/tobacco permits for July 1, 2017 - June 30, 2018.

•Finance/Budget
CA -8Consider motion to receive and file Financial Reports for May 2017.
CA -9Consider motion to receive and file Building Permit Report for May 2017.
CA -10Consider motion to receive and file Utility Billing Report for May 2017.
CA -11Consider motion to approve Payment #10 in the amount of $3,844.83 to Civil Design Advantage for engineering services on the Hidden Creek Trunk Sewer Extension Design project.
CA -12Consider motion to approve Change Order #3 increasing the contract amount by $4,960.00 to Concrete Technologies, Inc., for construction services on the NE 36th Street Reconstruction - Phase 2 project.
CA -13Consider motion to approve Payment #4 in the amount of $958,354.11 to Concrete Technologies, Inc., for construction services on the NE 36th Street Reconstruction - Phase 2 project.
CA -14Consider motion to approve Change Order #2 increasing the contract amount by $3,100.00 to Halbrook Excavating for construction services on the NW 18th Street 12" Water Main Connection project.
CA -15

Consider motion to approve Payment #2 in the amount of $10,212.50 to Halbrook Excavating for construction services on the NW 18th Street 12" Water Main Connection project.

CA -16Consider motion to approve Payment #9 in the amount of $3,222.78 to HR Green, Inc., for engineering services on the 2016-Tradition Park Stormwater Detention Basin Remediation project.
CA -17
Consider motion to approve Payment #2 in the amount of $222,678.10 to Jensen Builders LTD, for construction services on The District Public Parking Lot - Phase 4 project.
CA -18Consider motion to approve final Payment #16 in the amount of $1,104.50 to MSA Professional Services, Inc., for engineering services on the East First Street Rural Water Main Extension (Design) project.
CA -19Consider motion to approve Amendment No. 1 to the Professional Services Agreement increasing the contract amount by $37,600.00 with Nilles Associates for construction engineering services on the Chautauqua Park Lake Recreational Trail project.
CA -20Consider motion to approve Payment #3 in the amount of $7,612.50 to Nilles Associates, Inc., for engineering services on the Chautauqua Park Lake Recreational Trail project.
CA -21Consider motion to approve Amendment No. 1 to the Professional Services Agreement increasing the contract amount by $158,200.00 with Nilles Associates, Inc., for construction engineering services on the SW District Drive and SW Merchant Street project.
CA -22Consider motion to approve Payment #4 in the amount of $16,947.50 to Nilles Associates, Inc., for engineering services on the SW District Drive & SW Merchant Street project.
CA -23Consider motion to approve Amendment No. 1 to the Professional Services Agreement increasing the contract amount by $92,400.00 with Nilles Associates for construction engineering services on the SW Plaza Parkway and SW College Avenue Detention Basins project.
CA -24Consider motion to approve Payment #3 in the amount of $27,367.50 to Nilles Associates, Inc., for engineering services on the SW Plaza Parkway and SW College Avenue Detention Basins project.
CA -25Consider motion to approve Payment #10 in the amount of $27,478.96 to Nilles Associates, Inc., for engineering services on the SW Prairie Trail Parkway - East Extension project.
CA -26
Consider motion to approve Payment #6 in the amount of $14,330.00 to Nilles Associates, Inc., for engineering services on The District Public Parking Lot - Phase 4 project.
CA -27Consider motion to approve Amendment No. 1 to the Professional Services Agreement increasing the contract amount by $1,650.00 with SVPA Architects, Inc., for engineering design services on the Fire Station No. 3 project.
CA -28Consider motion to approve Amendment No. 2 to the Professional Services Agreement increasing the contract amount by $5,900.00 with SVPA Architects, Inc., for architectural design services on the Fire Station No. 3 project.
CA -29Consider motion to approve Payment #4 in the amount of $54,718.83 to SVPA Architects, Inc., for architectural design services on the Fire Station No. 3 project.
CA -30Consider motion to approve Change Order #3 increasing the contract amount by $4,200.00 to Vanderpool Construction, Inc., for construction services on the SW Prairie Trail Parkway - East Extension project.
CA -31Consider motion to approve Payment #3 in the amount of $528,446.62 to Vanderpool Construction, Inc., for construction services on the SW Prairie Trail Parkway - East Extension project.
CA -32Consider motion to approve the June 19, 2017 Accounts Payable. (Finance Committee:  K. Walter-Ashby, Chp,  M. Holm, J. McKenna) 
CA -33Consider motion to adopt RESOLUTION accepting a proposal from Van Meter, Inc., in the amount of $101,549.50 for the furnishing of lighting fixtures and poles for the SW District Drive and SW Merchant Street Project.
CA -34Consider motion to receive and file the Adopted Annual Budget Document for Fiscal Year 2018.
•Personnel Items
CA -35Consider motion to approve the Civil Service Commission list of applicants certified eligible for appointment to the positions of Police Officer and Facilities Maintenance Technician, subject to passing all other requirements; and to approve the list of employees certified eligible for promotion to Combination Inspector II. 
•Community Development Items
CA -36Consider motion to adopt RESOLUTION setting a public hearing on the proposal to vacate a portion of the Floodway, Golf Course and Sanitary Sewer Easement on Lot 1, Briar Creek South Plat 2.  (date of hrg:  07/03/2017 @ 5:30 pm.)
CA -37Consider motion to adopt RESOLUTION authorizing the Mayor to sign a hold harmless agreement allowing DRA Properties, LC to place a directional sign within a Storm Sewer and Water Main Easement.
CA -38Consider motion to adopt RESOLUTION accepting final plat, deed to streets, performance and maintenance bonds for paving and underground improvements, performance bond for erosion control, platted easements, and approval of cost participation for water main upsizing along SE Corporate Woods Drive and trail upsizing along SE Corporate Woods Drive for Corporate Woods Industrial Park Plat 2.
CA -39Consider motion to adopt RESOLUTION approving plans and specifications and accepting contracts, performance and maintenance bonds for the construction of water main, sanitary sewer, and storm sewer in Corporate Woods Industrial Park Plat 2
CA -40Consider motion to adopt RESOLUTION approving plans and specifications and accepting contracts, performance and maintenance bonds for the construction of street paving in Corporate Woods Industrial Park Plat 2.
•Engineering Items
CA -41Consider motion to adopt a RESOLUTION accepting a purchase agreement and approving documents for the acquisition of temporary construction easement for the West First Street Sidewalk Upgrade - Phase 2 project in Ankeny, Iowa.  (2202 West First Street - Life Music Properties One, LLC)
CA -42

Consider motion to adopt RESOLUTION accepting a proposal from RW Excavating Solutions of Prairie City, Iowa in the amount of $37,470.00 for the bridge installation at the 2017 - Chautauqua Park Lake Recreational Trail Project.

CA -43Consider motion to adopt RESOLUTION accepting public improvements in Kidman Estates Plat 2 for utilities.
CA -44Consider motion to adopt RESOLUTION accepting public improvements in Kidman Estates Plat 2 for paving.
CA -45

Consider motion to adopt RESOLUTION authorizing the execution of an Agreement for Cooperative Public Service between the City of Ankeny and Polk County to facilitate the construction of traffic signals at the intersection of Highway 415 and West First Street.

•Capital Improvement Projects
CA -46

2017 PCC Pavement Preservation Program - Phase 2 - Consider motion to approve:  a) Final Change Order #1 increasing the contract amount by $1,453.60; b) Certificate of Completion; c) RESOLUTION accepting the public improvements with Scodeller Construction, Inc. in the amount of $67,103.60; and d) Final Payment #1 in the amount of $63,748.42 / Release of Retainage in the amount of $3,355.18.

•Administrative Items
CA -47Consider motion to adopt RESOLUTION adopting a certain supplement prepared by Iowa Codification, Inc., as an official supplement to the 2008 Code of Ordinances. (Covering ordinances through 1906)
CA -48

Consider motion to adopt RESOLUTION authorizing the Mayor to sign a grant application to be submitted to the Iowa State Recreational Trails Program for he High Trestle Trail Extension to Magazine Road project.

CA -49Consider motion to adopt RESOLUTION authorizing the acceptance of the donation of an air compressor for Fire Station No. 3 by DuPont Pioneer Corporation.
•Approval of Consent Agenda Items
1.Consent Agenda Items CA-1 through CA-49:
Action# E1-1. Consider motion to approve the recommendations for Consent Agenda Items CA-1 through CA-49.

F.SUPPLEMENTAL AND REMOVED CONSENT AGENDA ITEMS:
1.
Supplemental and Removed Consent Agenda
Action# F1-1. Consider motion to approve the Supplemental and Removed Consent Agenda Items CA-

G.RECESS - Mark Holm, Mayor Pro tem
H.LEGISLATIVE BUSINESS:
•Approval of Ordinances:
1.Ord 1907An Ordinance vacating a Public Utility and Drainage Easement associated with Lot 1, Prairie Hawk Plat 1 & Outlot Z, Siena Hills Plat 5.  
Action# H1-1. Consider motion to accept third consideration of ORDINANCE 1907, sending it on its final passage and publication as required by law.

Action# H1-2. Consider motion to adopt RESOLUTION authorizing the sale of real estate vacated by the City of Ankeny to Ankeny Development, LLC.

2.Ord 1908An Ordinance amending Chapter 175 Building and Property Regulations, of the Municipal Code of the City of Ankeny, Iowa, by adopting the 2015 International Building Code and 2015 International Residential Code
Action# H2-1. Consider motion to accept third consideration of ORDINANCE 1908, sending it on its final passage and publication as required by law.

3.Ord 1909An Ordinance amending Chapter 176 Building and Property Regulations, of the Municipal Code of the City of Ankeny, Iowa, by adopting the 2015 International Mechanical Code with amendments.
Action# H3-1. Consider motion to accept third consideration of ORDINANCE 1909, sending it on its final passage and publication as required by law.

4.Ord 1910An Ordinance amending Chapter 177 Building and Property Regulations, of the Municipal Code of the City of Ankeny, Iowa, by adopting the 2015 International Property Maintenance Code with amendments.
Action# H4-1. Consider motion to accept third consideration of ORDINANCE 1910, sending it on its final passage and publication as required by law.

5.Ord 1911An Ordinance amending Chapter 178 Building and Property Regulations, of the Municipal Code of the City of Ankeny, Iowa, by adopting the 2015 International Plumbing Code with amendments.
Action# H5-1. Consider motion to accept third consideration of ORDINANCE 1911, sending it on its final passage and publication as required by law.

6.Ord 1912An Ordinance amending Chapter 180 Building and Property Regulations, of the Municipal Code of the City of Ankeny, Iowa, by adopting the 2015 International Fire Code with amendments.
Action# H6-1. Consider motion to accept third consideration of ORDINANCE 1912, sending it on its final passage and publication as required by law.

7.Ord 1913An Ordinance amending Chapter 181 Building and Property Regulations, of the Municipal Code of the City of Ankeny, Iowa, by adopting the 2015 International Fuel Gas Code with amendments.
Action# H7-1. Consider motion to accept third consideration of ORDINANCE 1913, sending it on its final passage and publication as required by law.

8.Ord 1914An Ordinance amending Chapter 182, of the Municipal Code of the City of Ankeny, Iowa by deleting the 2009 Energy Code and replacing with new Chapter 182 International Existing Building Code.
Action# H8-1. Consider motion to accept third consideration of ORDINANCE 1914, sending it on its final passage and publication as required by law.

9.Ord 1915

An Ordinance creating Chapter 183 Building and Property Regulations, of the Municipal Code of the City of Ankeny, Iowa, by adopting the 2015 International Swimming Pool and Spa Code.

Action# H9-1. Consider motion to accept third consideration of ORDINANCE 1915, sending it on its final passage and publication as required by law.

10.Ord 1918

An Ordinance amending Chapter 63, Speed Regulations, of the Municipal Code of the City of Ankeny, Iowa, by amending Section 63.05, Special Speed Zones, along:

 

1.  Irvinedale Drive from the north corporate limits to Southwest Oralabor Frontage Road, and

 

2.  Polk County Northwest 78th Place to reflect Southwest Oralabor Frontage Road within the City.

Action# H10-1. Consider motion to accept second consideration of ORDINANCE 1918.

11.Ord 1919An Ordinance vacating a pedestrian walkway easement associated with Lot 31, Sawgrass Park Plat 3. (PH 2017-40)
Action# H11-1. Consider motion to accept first consideration of ORDINANCE 1919.

I.OLD BUSINESS: none
J.NEW BUSINESS:
1.

Proposed Sale of City Property - 211 SW Walnut Street

Purchase Agreement - Steven and Tracy Grasso (PH 2017-41)

Action# J1-1. Consider motion to adopt RESOLUTION approving a purchase agreement between the City of Ankeny and Steven and Tracy Grasso for the sale of 211 SW Walnut Street, Ankeny, Iowa.

2.

Proposed Fire Station No. 3 Construction

Initiate Proceedings

Action# J2-1. Consider motion to adopt RESOLUTION ordering construction of Fire Station No. 3 and fixing a date for hearing thereon and taking of bids therefore. (date of bid-letting: 7/11/17 @ 10:30 a.m./date of hrg: 7/17/17 @ 5:30 p.m.)

3.

Proposed 28E Agreement for Public Works Mutual Assistance

Central Iowa Cities and Counties

Action# J3-1. Consider motion to adopt RESOLUTION authorizing the execution of the 28E Agreement for Public Works Mutual Assistance between the Cities and Counties within the Des Moines Metropolitan Area. 

4.Solid Waste Enterprise Fund Charges - Curbside Recycling Services
Action# J4-1. Consider motion to adopt RESOLUTION establishing charges for curbside recycling services for the City of Ankeny, Iowa, effective July 1, 2017.

K.ADMINISTRATIVE BUSINESS:
•Report of the City Staff:
City Manager
City Attorney
•Report of the Governing Body:
Mayor

City Council Members:
Council Member Bentz
Council Member Holm
Council Member McKenna
Council Member Steenhoek
Council Member Walter-Ashby
•Future Council Agenda Items:
  • Public Hearing - Vacate Easement, Lot 1 Briarwood Creek South Plat 2 - 7/3/17 @ 5:30 p.m.
  • Public Hearing - Proposed Fire Station #3 Construction Project - 7/17/17 @ 5:30 p.m.
L.ADJOURNMENT
1.Adjournment