ANKENY CITY COUNCIL

Regular Meeting

Monday, July 17, 2017
5:30 PM
Ankeny City Hall - City Council Chambers

410 W. First Street, Ankeny, Iowa

Gary Lorenz, Mayor
Mark Holm, Mayor Pro tem

Council Members: Bobbi Bentz, Jim McKenna, Wade Steenhoek, Kerry Walter-Ashby

All City Council meetings are open to the public. Assistive Listening Devices (ALD) are available for persons with impaired hearing. To request information in an alternative format or request an accommodation to participate in a City Council meeting, contact the Office of the City Clerk at 965-6405.

Anyone seeking assistance in communicating with the City should contact Relay Iowa at 1-800-735-2942 (TDY), or 1-800-735-2943 (Voice).

PROCEDURAL ACTIONS:
CALL TO ORDER:  Gary Lorenz, Mayor
ROLL CALL:  Pamela DeMouth, City Clerk 
PLEDGE OF ALLEGIANCE:  Gary Lorenz, Mayor

CEREMONY: none
A.PUBLIC FORUM:
1.
  • Special Presentation:  New DART governance structure / 28-E Agreement      
2.
  • Special Presentation:  BRAVO Greater Des Moines
3.
  • Open Forum
B.APPROVAL OF AGENDA:
1.Approval of the July 17, 2017 Agenda:
Action# B1-1. Consider motion to approve and accept the July 17, 2017 agenda, without amendment.

C.PUBLIC HEARING(S):
1.PH 2017-43Proposed Ankeny Fire Station No. 3 
Action# C1-1. Consider motion to close Public Hearing 2017-43.

2.PH 2017-44Proposed amendment to the Zoning Regulations, Chapter 192, of the Municipal Code of the City of Ankeny, by rezoning certain real estate owned by Classic Development, LLC, from R-2 to PUD.
Action# C2-1. Consider motion to close Public Hearing 2017-44.

D.REPORTS OF ADVISORY BOARDS AND COMMISSION:
1.Representatives:    Park Board - Chad Hade
E.APPROVAL OF CONSENT AGENDA:
•Minutes
CA -1Approval of official council actions of the regular meeting of July 3, 2017, as published, subject to correction, as recommended by the City Clerk.
CA -2Receive and file minutes of the Plan and Zoning Commission meeting of June 20, 2017.
CA -3Receive and file minutes of the Park Board meeting of March 27, 2017.
CA -4Receive and file minutes of the Civil Service Commission meeting of June 14, 2017.
•Licenses and Permits
CA -5

Consider motion to approve the issuance of liquor license(s) and/or beer / wine permit(s) in the City of Ankeny. 

•Finance/Budget
CA -6Consider motion to receive and file the Building Permits Report for June 2017.
CA -7

Consider motion to receive and file Utility Billing Report for June 2017.

CA -8Consider motion to approve Payment #1 in the amount of $55,982.28 to Applied Ecological Services, Inc., for construction services on the Southeast Prairie Trail Native Planting project.
CA -9Consider motion to approve Change Order #1 increasing the contract amount by $6,346.80 to Concrete Connections, LLC for construction services on the 2017 Pedestrian Ramp Improvements project.
CA -10Consider motion to approve Payment #1 in the amount of $67,953.02 to Concrete Connections, LLC for construction services on the 2017 Pedestrian Ramp Improvements project.
CA -11Consider motion to approve Change Order #4 increasing the contract amount by $10,202.50 to Concrete Technologies, Inc., for construction services on the NE 36th Street Reconstruction - Phase 2 project.
CA -12Consider motion to approve Payment #5 in the amount of $700,133.41 to Concrete Technologies, Inc., for construction services on the NE 36th Street Reconstruction - Phase 2 project.
CA -13Consider motion to approve Change Order #4 increasing the contract amount by $16,291.50 to MPS Engineers for construction services on the SW Southlawn Area Utility Improvements - Phase 5 project.
CA -14Consider motion to approve Payment #5 in the amount of $231,940.03 to MPS Engineers for construction services on the SW Southlawn Area Utility Improvements project - Phase 5.
CA -15Consider motion to approve Payment #1 in the amount of $234,025.11 to Quam Construction Company, Inc., for construction services on the SW District Drive & SW Merchant Street project.
CA -16Consider motion to approve Payment #1 in the amount of $196,643.35 to RW Excavating Solutions, LC for construction services on the 2017 Tradition Park Stormwater Detention Basin Remediation project.
CA -17Consider motion to approve Change Order #4 increasing the contract amount by $6,840.00 to Vanderpool Construction, Inc., for construction services on the SW Prairie Trail Parkway - East Extension project.
CA -18Consider motion to approve Payment #4 in the amount of $414,599.48 to Vanderpool Construction, Inc., for construction services on the SW Prairie Trail Parkway - East Extension project.
CA -19Consider motion to approve Payment #1 in the amount of $872.37 to Veenstra & Kimm, Inc., for engineering services on the Northwest Booster Station - Design Services project.
CA -20Consider motion to approve the July 17, 2017 Accounts Payable. (Finance Committee:  M. Holm, Chp,  J. McKenna, W. Steenhoek) 
CA -21Consider motion to adopt RESOLUTION authorizing the purchase of a compact loader for use in the Parks & Recreation Department's fleet.
CA -22Consider motion to adopt RESOLUTION authorizing the execution of an agreement for filing assistance services between PFM Financial Advisors LLC and the City of Ankeny, Iowa.
•Personnel Items
CA -23Consider motion to approve the Civil Service Commission list of applicants certified eligible for appointment to the position of Combination Inspector I, subject to passing all other requirements.
•Community Development Items
CA -24Consider motion to adopt RESOLUTION accepting acquisition plat and easements for the construction of public utilities associated with development of Outlot G, Lot 6 and Lot 7, The District at Prairie Trail Plat 5.
CA -25Consider motion to adopt RESOLUTION approving plans and specifications and accepting contracts, performance and maintenance bonds for the construction of water main, sanitary sewer, and storm sewer associated with development of Brownstones at The District Phase 2 as part of The District at Prairie Trail Plat 5.
CA -26Consider motion to adopt RESOLUTION approving plans and specifications and accepting contracts, performance and maintenance bonds for the construction of street paving associated with development of Brownstones at The District Phase 2 as part of The District at Prairie Trail Plat 5.
CA -27Consider motion to approve the Villas at Brinmore Estates Plat 1 Preliminary Plat.
CA -28Consider motion to approve the Triple J Park Plat 1 Preliminary Plat, subject to applicable Polk County subdivision regulations in lieu of the City of Ankeny subdivision regulations.
CA -29Consider motion to adopt RESOLUTION providing for the notice and hearing of the City Council of the City of Ankeny to rezone certain property owned by Rock Creek Commercial, LLC located north and east of the intersection of NW 36th Street and NW Irvinedale Drive. (date of hrg: 8/7/17 @ 5:30 p.m.)
CA -30Consider motion to adopt RESOLUTION providing for the notice and hearing of the City Council of the City of Ankeny to rezone certain property owned by B&W Farms LLC; and David and Charlene Harmon, located northwest of the intersection of NW Irvinedale Dr and the High Trestle Trail. (date of hrg: 8/7/17 @ 5:30 p.m.)
CA -31Consider motion to adopt RESOLUTION providing for the notice and hearing of the City Council of the City of Ankeny to rezone certain property owned by Dennis E. Jordan, Joseph & Elizabeth Origer, Leroy Brown III, Nello Medici Life Estate (North), Nello Medici Life Estate (South), Sante & Nello Medici and Jerome & Josephine Schmitt, located east of South Ankeny Boulevard, South of SE 33rd Street and SE Primrose Drive. (date of hrg: 8/7/17 @ 5:30 p.m.)
•Engineering Items
CA -32Consider motion to adopt RESOLUTION accepting a proposal from MNM Concrete Specialist in the amount of $115,787.00 for the construction of the 2017 - Otter Creek Park Parking Lot project.
•Capital Improvement Projects - none
•Administrative Items
CA -33Consider motion to adopt RESOLUTION setting a public hearing on a development agreement between the City of Ankeny & Hy-Vee, Inc.  (date of hrg: 7/31/17 @ 5:30 p.m.)
CA -34Consider motion to adopt RESOLUTION setting a public hearing on a development agreement between the City of Ankeny & Perishable Distributors of Iowa, LTD.  (date of hrg: 7/31/17 @ 5:30 p.m.)
CA -35

Consider motion to receive and file correspondence received from Kim Abbott, 1510 NE Cornerstone Ct., dated July 10, 2017, regarding fireworks.

CA -36

Consider motion to approve the renewal of the Worker's Compensation Policy with Iowa Municipalities Workers' Compensation Association (IMWCA) for policy year July 1, 2017 through June 30, 2018 with premium amount of $478,551.00

CA -37

Consider motion to approve the renewal of the City's general insurance policy with Iowa Communities Assurance Pool (ICAP) for policy year July 16, 2017 to July 16, 2018 with premium amount of $240,181.39.

CA -38

Consider motion to approve the renewal of crime and cyber coverage with Travelers Insurance for policy year July 16, 2017 to July 16, 2018 with total premium amount of $16,650.00

CA -39Consider motion to adopt RESOLUTION authorizing the Mayor to sign a grant application to be submitted to the Iowa State Resource Enhancement and Protection Program for Ankeny NE Delaware Avenue Trail Connection Project.
•Approval of Consent Agenda Items
1.Consent Agenda Items CA-1 through CA-39:
Action# E1-1. Consider motion to approve the recommendations for Consent Agenda Items CA-1 through CA-39.

F.SUPPLEMENTAL AND REMOVED CONSENT AGENDA ITEMS:
1.
Supplemental and Removed Consent Agenda
Action# F1-1. Consider motion to approve the Supplemental and Removed Consent Agenda Items CA-

G.RECESS - Gary Lorenz, Mayor
H.LEGISLATIVE BUSINESS:
•Approval of Ordinances:
1.Ord 1919An Ordinance vacating a pedestrian walkway easement associated with Lot 31, Sawgrass Park Plat 3.
Action# H1-1. Consider motion to accept third consideration of ORDINANCE 1919, sending it on its final passage and publication as required by law.

Action# H1-2. Consider motion to adopt RESOLUTION authorizing the sale of real estate vacated by the City of Ankeny to Matt Alleman.

2.Ord 1920An Ordinance vacating a Floodway, Golf Course and Sanitary Sewer Easement on Lot 1, Briar Creek South Plat 2.
Action# H2-1. Consider motion to accept second consideration of ORDINANCE 1920.

3.Ord 1921An Ordinance amending the Zoning Regulations, Chapter 192, of the Municipal Code of the City of Ankeny, Iowa, by rezoning certain real estate owned by Classic Development, LLC. (PH 2017-44)
Action# H3-1. Consider MOTION to accept first consideration of ORDINANCE 1921.

•Boards/Commissions Appointments:
4.

Economic Development Council - 07/17/17 - 06/30/19
     -  John Cinealis

     -  Ben Digmann

Action# H4-1. Consider motion to approve the appointments of John Cinealis and Ben Digmann to the Economic Development Council.

5.

Cultural Arts Board - 07/17/17 - 04/30/22
     -  JoAnn Adamson  

Action# H5-1. Consider motion to approve the appointment of JoAnn Adamson to the Cultural Arts Board.

I.OLD BUSINESS: none
J.NEW BUSINESS:
1.

Proposed Ankeny Fire Station No. 3 (PH 2017-43)

Action# J1-1. Consider motion to:  1) adopt RESOLUTION adopting plans, specifications, form of contract and estimate of cost ($4,136,003.00); 2) receive and file report of bids received July 11, 2017; and 3) adopt RESOLUTION making award of construction contract with DDVI Inc., for the Fire Station No. 3 Construction Project.

2.Des Moines Regional Transit Authority (DART) - 28E Agreement
Action# J2-1. Consider motion to adopt RESOLUTION authorizing the approval and execution of and delivery of the substituted and restated 28E Agreement of the Des Moines Regional Transit Authority.

Action# J2-2. Consider motion to adopt RESOLUTION selecting persons to serve as commissioner and alternate for the Des Moines Regional Transit Authority (DART).

K.ADMINISTRATIVE BUSINESS:
•Report of the City Staff:
City Manager
City Attorney
•Report of the Governing Body:
Mayor

City Council Members:
Council Member Bentz
Council Member Holm
Council Member McKenna
Council Member Steenhoek
Council Member Walter-Ashby
•Future Council Agenda Items:
  • Public Hearing - Development Agreement - Hy-Vee - 7/31/17 @ 5:30 p.m.
  • Public Hearing - Development Agreement - PDI - 7/31/17 @ 5:30 p.m.
  • Public Hearing - SW Des Moines Street Sanitary Sewer - Phase 1 - 8/7/17 @ 5:30 p.m.
  • Public Hearing - 2017 Ankeny Market Pavilion Restroom Facility - 8/7/17 @ 5:30 p.m.
  • Public Hearing - Rock Creek Commercial, LLC Rezoning - 8/7/17 @ 5:30 p.m.
  • Public Hearing - Trestle Ridge Estates Rezoning - 8/7/17 @ 5:30 p.m.
  • Public Hearing - Willow Run Rezoning - 8/7/17 @ 5:30 p.m.
  • Regular City Council Meeting - 8/21/17 @ 5:30 p.m.
L.ADJOURNMENT