ANKENY CITY COUNCIL

Regular Meeting

Monday, August 7, 2017
5:30 PM
Ankeny City Hall - City Council Chambers

410 W. First Street, Ankeny, Iowa

Gary Lorenz, Mayor
Mark Holm, Mayor Pro tem

Council Members: Bobbi Bentz, Jim McKenna, Wade Steenhoek, Kerry Walter-Ashby

All City Council meetings are open to the public. Assistive Listening Devices (ALD) are available for persons with impaired hearing. To request information in an alternative format or request an accommodation to participate in a City Council meeting, contact the Office of the City Clerk at 965-6405.

Anyone seeking assistance in communicating with the City should contact Relay Iowa at 1-800-735-2942 (TDY), or 1-800-735-2943 (Voice).

PROCEDURAL ACTIONS:
CALL TO ORDER:  Gary Lorenz, Mayor
ROLL CALL:  Pamela DeMouth, City Clerk 
PLEDGE OF ALLEGIANCE:  Gary Lorenz, Mayor

CEREMONY: none
A.PUBLIC FORUM:
1.
  • Open Forum
B.APPROVAL OF AGENDA:
1.Approval of the August 7, 2017 Agenda:
Action# B1-1. Consider motion to approve and accept the August 7, 2017 agenda, without amendment.

C.PUBLIC HEARING(S):
1.PH 2017-47Proposed SW Des Moines Street Sanitary Sewer - Phase 1 Project
Action# C1-1. Consider motion to close Public Hearing 2017-47.

2.PH 2017-48Proposed 2017 Ankeny Market Pavilion Restroom Facility Project
Action# C2-1. Consider motion to close Public Hearing 2017-48.

3.PH 2017-49

Proposed amendment to the Zoning Regulations, Chapter 192, of the Municipal Code of the City of Ankeny, by rezoning certain real estate owned by Rock Creek Commercial from C-1 to PUD.

Action# C3-1. Consider motion to close Public Hearing 2017-49.

4.PH 2017-50Proposed amendment to the Zoning Regulations, Chapter 192, of the Municipal Code of the City of Ankeny, Iowa, by rezoning certain real estate owned by B&W Farms LLC; and David and Charlene Harmon.
Action# C4-1. Consider motion to close Public Hearing 2017-50.

5.PH 2017-51Proposed amendment to the Zoning Regulations, Chapter 192, of the Municipal Code of the City of Ankeny, by rezoning certain real estate owned by Dennis E. Jordan, Joseph & Elizabeth Origer, Leroy Brown III, Nello Medici Life Estate (North), Nello Medici Life Estate (South), Sante & Nello Medici, and Jerome & Josephine Schmitt from R-1 to PUD.
Action# C5-1. Consider motion to close Public Hearing 2017-51.

D.REPORTS OF ADVISORY BOARDS AND COMMISSION:
1.Representatives:  Plan and Zoning Commission - Kelly Whiting

E.APPROVAL OF CONSENT AGENDA:
•Minutes
CA -1Approval of official council actions of the regular meeting of July 17, 2017, as published, subject to correction, as recommended by the City Clerk.
CA -2Receive and file minutes of the Plan and Zoning Commission meeting of July 5, 2017.
CA -3Receive and file minutes of the Library Board of Trustees meeting of June 15, 2017.
•Licenses and Permits
CA -4

Consider motion to approve the issuance of liquor license(s) and/or beer / wine permit(s) in the City of Ankeny. 

•Finance/Budget
CA -5Consider motion to receive and file Financial Reports for June 2017.
CA -6Consider motion to approve Change Order #1 increasing the contract amount by $2,500.00 to Civil Design Advantage for engineering services on the Hidden Creek Trunk Sewer Extension Design project.
CA -7Consider motion to approve Payment #11 in the amount of $2,523.63 to Civil Design Advantage for engineering services on the Hidden Creek Trunk Sewer Extension Design project.
CA -8Consider motion to approve Payment #1 in the amount of $227,185.85 to Con-Struct, Inc., for construction services on the 2017 PCC Reconstruction Program - SE 3rd Street project.
CA -9Consider motion to approve Payment #10 in the amount of $9,583.37 to HR Green, Inc., for engineering services on the 2016-Tradition Park Stormwater Detention Basin Remediation project.
CA -10Consider motion to approve Payment #2 in the amount of $33,341.38 to HR Green, Inc., for engineering services on the NW Irvinedale Drive Reconstruction (Design) project.
CA -11
Consider motion to approve Payment #3 in the amount of $99,636.97 to Jensen Builders, LTD for construction services on The District Public Parking Lot - Phase 4 project.
CA -12Consider motion to approve Payment #4 in the amount of $4,507.50 to Nilles Associates, Inc., for engineering services on the Chautauqua Park Lake Recreational Trail project.
CA -13Consider motion to approve Payment #2 in the amount of $9,272.50 to Nilles Associates, Inc., for engineering services on the SW Des Moines Street Sanitary Sewer - Phase I project.
CA -14Consider motion to approve Payment #5 in the amount of $44,677.50 to Nilles Associates, Inc., for engineering services on the SW District Drive & SW Merchant Street project.
CA -15Consider motion to approve Payment #4 in the amount of $17,732.50 to Nilles Associates, Inc., for engineering services on the SW Plaza Parkway and SW College Avenue Detention Basins project.
CA -16Consider motion to approve Payment #12 in the amount of $44,055.00 to Nilles Associates, Inc., for engineering services on the SW Prairie Trail Parkway - East Extension project
CA -17
Consider motion to approve Payment #8 in the amount of $14,267.50 to Nilles Associates, Inc., for engineering services on The District Public Parking Lot - Phase 4 project.
CA -18

Consider motion to approve Payment #7 in the amount of $2,750.00 to Snyder & Associates, Inc., for engineering services on the Crestbruck Park Splash Pad project.

CA -19Consider motion to approve Payment #79 in the amount of $16,084.75 to Snyder & Associates, Inc., for engineering services on the East 1st Street Interchange Reconstruction project.
CA -20Consider motion to approve Payment #3 in the amount of $8,378.06 to Snyder & Associates, Inc., for engineering services on the NE Delaware Avenue Pedestrian Bridge & Sidewalk Connection project.
CA -21Consider motion to approve Payment #1 in the amount of $13,011.50 to Snyder & Associates, Inc., for engineering services on the Ash Tower Feeder Main project.
CA -22Consider motion to approve Payment #29 in the amount of $50,394.90 to Snyder & Associates, Inc., for engineering services on the NE 36th St. Bridge Widening & Roadway Reconstruction project.
CA -23Consider motion to approve Payment #3 in the amount of $7,301.71 to Snyder & Associates, Inc., for engineering services on the SE Creekview Drive Drainage & Pavement Improvements project.
CA -24Consider motion to approve Payment #2 in the amount of $2,705.19 to Snyder & Associates, Inc., for engineering services on the Ankeny Blvd & First St Intersection Improvements project.
CA -25Consider motion to approve the August 7, 2017 Accounts Payable. (Finance Committee: J. McKenna, Chp,  W. Steenhoek, B. Bentz) 
CA -26Consider motion to adopt RESOLUTION authorizing the purchase of a Service Body Truck with Crane for use in the Municipal Utilities Department.
CA -27Consider motion to adopt RESOLUTION authorizing the purchase of snow plow equipment and the build of a single axle snow plow / dump truck for the Public Works Department.
•Personnel Items - none
•Community Development Items
CA -28Consider motion to adopt RESOLUTION accepting a public storm water management facility easement located on a part of Parcel 2017-40, being a part of Lot 7, Northpointe Village Center Plat 1 and associated with the development of AAA Storage.
CA -29Consider motion to adopt RESOLUTION accepting off-site easements for water main and sanitary sewer main in conjunction with Brinmore Estates.
CA -30

Consider motion to adopt RESOLUTION authorizing the Mayor to sign a Hold Harmless agreement allowing CBH Properties, LLC to place a monument sign within a City Sanitary Sewer Easement.

CA -31Consider motion to adopt RESOLUTION accepting final plat, parksite dedication agreement, deed to streets, subdivision bonds for erosion control, performance and maintenance bonds for paving and underground improvements, platted easements and approval of cost participation for 12-inch water main, 15-inch sanitary sewer, and 8-foot trail for The Crossings at Deer Creek Plat 1.
CA -32Consider motion to adopt RESOLUTION approving plans and specifications and accepting contracts and performance and maintenance bonds for the construction of water main, sanitary sewer and storm sewer in The Crossings at Deer Creek Plat 1.
CA -33Consider motion to adopt RESOLUTION approving plans and specifications and accepting contracts and performance and maintenance bonds for the construction of street paving in The Crossings at Deer Creek Plat 1.
CA -34Consider motion to approve the Harvey Acres Plat 2 Preliminary Plat subject to applicable Polk County Subdivision requirements in lieu of the City of Ankeny Subdivision Regulations. (County)
•Engineering Items
CA -35Consider motion to adopt RESOLUTION accepting public improvements in The Grove Plat 3 for utilities.
CA -36Consider motion to adopt RESOLUTION accepting public improvements in The Grove Plat 3 for paving.
CA -37Consider motion to adopt RESOLUTION authorizing the execution of an Agreement for Traffic Safety Improvement Program (TSIP) Funding between the Iowa Department of Transportation (Iowa DOT) and the City of Ankeny, Iowa, for the sharing of project costs for the proposed Ankeny Boulevard (US Highway 69) and First Street Intersection Improvements project.
CA -38Consider motion to adopt RESOLUTION granting a permanent overhead electric easement to MidAmerican Energy Company for the extension of electrical transmission lines across the SE Treatment Plant property.
CA -39Consider motion to adopt RESOLUTION accepting maintenance bond and public improvement for paving of Corporate Woods Drive Turn Lane Improvements.
•Capital Improvement Projects
CA -40Hidden Creek Trunk Sewer Extension:  Consider motion to approve:  a)  Certificate of Completion; b) RESOLUTION accepting the public improvements with Graff Excavating, Inc., in the amount of $232,909.25; c) Change Order #2 increasing the contract amount by $3,019.25; and d) Final Payment #4 in the amount of $8,033.84 / Release of Retainage in the amount of $11,645.46.
•Administrative Items
CA -41Consider motion to adopt RESOLUTION fixing date of regular council meeting for Tuesday, September 5, 2017 - 5:00 P.M.
CA -42Consider motion to adopt RESOLUTION accepting a proposal from Central States Roofing, Inc., in the amount of $ 97,501.40 for the 2017 Fire Station No. 1 Partial Roof Replacement project. 
CA -43
Consider motion to receive and file letter of resignation from Linda Sharp as commission member of the Civil Service Commission, effective 5/22/17.
•Approval of Consent Agenda Items
1.Consent Agenda Items CA-1 through CA-43:
Action# E1-1. Consider motion to approve the recommendations for Consent Agenda Items CA-1 through CA-43.

F.SUPPLEMENTAL AND REMOVED CONSENT AGENDA ITEMS:
1.
Supplemental and Removed Consent Agenda
Action# F1-1. Consider motion to approve the Supplemental and Removed Consent Agenda Items CA-

G.RECESS - Gary Lorenz, Mayor
H.LEGISLATIVE BUSINESS:
•Approval of Ordinances:
1.Ord 1920An Ordinance vacating a Floodway, Golf Course and Sanitary Sewer Easement on Lot 1, Briar Creek South Plat 2.
Action# H1-1. Consider motion to accept third consideration of ORDINANCE 1920, sending it on its final passage and publication as required by law.

Action# H1-2. Consider motion to adopt RESOLUTION authorizing the sale of real estate vacated by the City of Ankeny to Jason and Vanessa Whitinger.

2.Ord 1921An Ordinance amending the Zoning Regulations, Chapter 192, of the Municipal Code of the City of Ankeny, Iowa, by rezoning certain real estate owned by Classic Development, LLC. 
Action# H2-1. Consider motion to accept second consideration of ORDINANCE 1921.

Action# H2-2. Consider motion to accept applicant's request to suspend the rule that ordinances must be considered on three different days and accept third consideration of ORDINANCE 1921, sending it on its final passage and publication as required by law.

3.Ord 1922An Ordinance amending the Zoning Regulations, Chapter 192, of the Municipal Code of the City of Ankeny, Iowa, by rezoning certain real estate owned by  Rock Creek Commercial, LLC, located north and east of the intersection of NW 36th Street and NW Irvinedale Drive. (PH 2017-49)
Action# H3-1. Consider motion to accept first consideration of ORDINANCE 1922.

4.Ord 1923An Ordinance amending the Zoning regulations, Chapter 192, of the Municipal Code of the City of Ankeny, Iowa, by rezoning certain real estate owned  by B&W Farms LLC and David and Charlene Harmon.  (PH 2017-50)
Action# H4-1. Consider motion to accept first consideration of ORDINANCE 1923.

5.Ord 1924An Ordinance amending the Zoning Regulations, Chapter 192, of the Municipal Code of the City of Ankeny, Iowa, by rezoning certain real estate owned by  Dennis E. Jordan, Joseph & Elizabeth Origer, Leroy Brown III, Nello Medici Life Estate (North), Nello Medici Life Estate (South), Sante & Nello Medici and Jerome & Josephine Schmitt.  (PH 2017-51)
Action# H5-1. Consider motion to accept first consideration of ORDINANCE 1924.

•Boards/Commissions Appointments:
6.

Economic Development Council
    Brian Hagedorn

    08/07/17 through 06/30/19 (re-appointment)

 

    Pat DePover

    08/07/17 through 06/30/19 (re-appointment)

 

    Dustin Leo

    08/07/17 through 06/30/19 (re-appointment)

 

    Corey Morrison

    08/07/17 through 06/30/19 (re-appointment)

 

    Kari Dyjak

    08/07/17 through 06/30/20 (re-appointment)

Action# H6-1. Consider motion to approve the re-appointments to the Economic Development Council.

7.Civil Service Commission - Ray Blase
Action# H7-1. Consider motion to approve the appointment of Ray Blasé to the Civil Service Commission, effective 4/1/18 – 3/31/22.

I.OLD BUSINESS: none
J.NEW BUSINESS:
1.Proposed SW Des Moines Street Sanitary Sewer - Phase 1 Project (PH 2017-47)
Action# J1-1. Consider motion to:  1) adopt RESOLUTION adopting plans, specifications, form of contract and estimate of cost ($284,583.00); 2) receive and file report of bids received August 1, 2017; and 3) adopt RESOLUTION making award of construction contract with Sandstone Management, Ltd. of Carlisle, Iowa in the amount of $159,627.32 for the SW Des Moines Street Sanitary Sewer - Phase 1 Project.

Action# J1-2. Consider motion to adopt RESOLUTION approving construction contract and bond with Sandstone Management, Ltd. of Carlisle, Iowa in the amount of $159,627.32 for the SW Des Moines Street Sanitary Sewer - Phase 1 Project.

2.Proposed 2017 Ankeny Market Pavilion Restroom Facility Project (PH 2017-48)
Action# J2-1. Consider motion to:  1) adopt RESOLUTION adopting plans, specifications, form of contract and estimate of cost ($185,000.00), with alternate; 2) receive and file report of bids received August 1, 2017; and 3) adopt RESOLUTION making award of construction contract with Public Restroom Company of Minden, Nevada in the amount of $193,530.00 for the 2017 Ankeny Market  Pavilion Restroom Facility Project.

Action# J2-2. Consider motion to adopt RESOLUTION approving construction contract and bond with Public Restroom Company of Minden, Nevada in the amount of $193,530.00 for the 2017 Ankeny Market  Pavilion Restroom Facility Project.

K.ADMINISTRATIVE BUSINESS:
•Report of the City Staff:
City Manager
City Attorney
•Report of the Governing Body:
Mayor

City Council Members:
Council Member Bentz
Council Member Holm
Council Member McKenna
Council Member Steenhoek
Council Member Walter-Ashby
•Future Council Agenda Items:
  • Regular Council Meeting - 8/21/17 @ 5:30 p.m.
  • Regular Council Meeting - 9/5/17 @ 5:00 p.m.
L.ADJOURNMENT