ANKENY CITY COUNCIL

Regular Meeting

Monday, August 21, 2017
5:30 PM
Ankeny City Hall - City Council Chambers

410 W. First Street, Ankeny, Iowa

Gary Lorenz, Mayor
Mark Holm, Mayor Pro tem

Council Members: Bobbi Bentz, Jim McKenna, Wade Steenhoek, Kerry Walter-Ashby

All City Council meetings are open to the public. Assistive Listening Devices (ALD) are available for persons with impaired hearing. To request information in an alternative format or request an accommodation to participate in a City Council meeting, contact the Office of the City Clerk at 965-6405.

Anyone seeking assistance in communicating with the City should contact Relay Iowa at 1-800-735-2942 (TDY), or 1-800-735-2943 (Voice).

PROCEDURAL ACTIONS:
CALL TO ORDER:  Gary Lorenz, Mayor
ROLL CALL:  Pamela DeMouth, City Clerk 
PLEDGE OF ALLEGIANCE:  Gary Lorenz, Mayor

CEREMONY: none
A.PUBLIC FORUM:
1.
  • Open Forum
B.APPROVAL OF AGENDA:
1.Approval of the August 21, 2017 Agenda:
Action# B1-1. Consider motion to approve and accept the August 21, 2017 agenda, without amendment.

C.PUBLIC HEARING(S): none
D.REPORTS OF ADVISORY BOARDS AND COMMISSION:
1.Representatives:   Park Board - Jim Hallihan

E.APPROVAL OF CONSENT AGENDA:
•Minutes
CA -1Approval of official council actions of the regular meeting of August 7, 2017, as published, subject to correction, as recommended by the City Clerk.
CA -2Approval of official council actions of the special meeting of April 23, 2018, as published, subject to correction, as recommended by the City Clerk.
CA -3Receive and file minutes of the Zoning Board of Adjustment meeting of May 2, 2017.
CA -4Receive and file minutes of the Plan and Zoning Commission meeting of July 18, 2017.
CA -5Receive and file minutes of the Civil Service Commission meeting of July 13, 2017.
•Licenses and Permits
CA -6

Consider motion to approve the issuance of liquor license(s) and/or beer / wine permit(s) in the City of Ankeny. 

•Finance/Budget
CA -7Consider motion to receive and file Financial Reports for July 2017.
CA -8

Consider motion to receive and file the Building Permits Report for July 2017.

CA -9Consider motion to receive and file Utility Billing Report for July 2017.
CA -10Consider motion to approve Change Order #1 increasing the contract amount by $4,500.00 to Absolute Concrete Construction, Inc. for construction services on the 2017 Northcreek Park Recreation Trail Improvements project.
CA -11Consider motion to approve Payment #1 in the amount of $107,193.25 to Absolute Concrete Construction, Inc. for construction services on the 2017 Northcreek Park Recreation Trail Improvements project.
CA -12Consider motion to approve Payment #2 in the amount of $1,923.75 to Applied Ecological Services, Inc., for construction services on the Southeast Prairie Trail Native Planting project.
CA -13Consider motion to approve Payment #1 in the amount of $33,339.29 to Civil Design Advantage for engineering services on the SE East Lawn Area Utility Improvements - Phase 1 and SE Peterson/SE Trilein Storm Sewer Improvements project.
CA -14Consider motion to approve Payment #12 in the amount of $158.14 to Civil Design Advantage for engineering services on the Hidden Creek Trunk Sewer Extension Design project.
CA -15Consider motion to approve Payment #6 in the amount of $621,508.15 to Concrete Technologies, Inc., for construction services on the NE 36th Street Reconstruction - Phase 2 project.
CA -16Consider motion to approve Change Order #2 increasing the contract amount by $8,571.10 to Concrete Connections, LLC for construction services on the 2017 Pedestrian Ramp Improvements project.
CA -17Consider motion to approve Payment #2 in the amount of $15,701.98 to Concrete Connections, LLC for construction services on the 2017 Pedestrian Ramp Improvements project.
CA -18Consider motion to approve Payment #3 in the amount of $14,137.50 to HR Green, Inc., for engineering services on the NW Irvinedale Drive Reconstruction (Design) project.
CA -19Consider motion to approve Payment #11 in the amount of $12,506.62 to HR Green, Inc., for engineering services on the 2016-Tradition Park Stormwater Detention Basin Remediation project.
CA -20Consider motion to approve Change Order #3 increasing the contract amount by $1,950.00 to Minturn, Inc., for construction services on the Crestbruck Park Splashpad Improvements project.
CA -21

Consider motion to approve Change Order #4 increasing the contract amount by $4,212.00 to Minturn, Inc., for construction services on the Crestbruck Park Splashpad Improvements project.

CA -22

Consider motion to approve Payment #3 in the amount of $67,224.00 to Minturn Inc., for construction services on the Crestbruck Park Splashpad Improvements project.

CA -23Consider motion to approve Change Order #1 increasing the contract amount by $12,507.80 to MNM Concrete Specialist., for construction services on the West 1st Street Sidewalk - Phase 2 project.
CA -24Consider motion to approve Payment #1 in the amount of $93,377.02 to MNM Concrete Specialist, for construction services on the West 1st Street Sidewalk Upgrade - Phase 2 project.
CA -25Consider motion to approve Change Order #5 decreasing the contract amount by $14,090.60 to MPS Engineers for construction services on the SW Southlawn Area Utility Improvements - Phase 5 project.
CA -26Consider motion to approve Payment #6 in the amount of $131,825.38 to MPS Engineers for construction services on the SW Southlawn Area Utility Improvements project - Phase 5.
CA -27Consider motion to approve Payment #6 in the amount of $23,371.26 to OPN Architects for architectural design services for the Ankeny Public Library Construction. 
CA -28Consider motion to approve Payment #7 in the amount of $14,583.89 to OPN Architects for architectural design services for the Ankeny Public Library Construction. 
CA -29Consider motion to approve Change Order #1 decreasing the contract amount by $1,165.00 to Quam Construction Company, Inc., for construction services on the SW District Drive & SW Merchant Street project.
CA -30Consider motion to approve Payment #2 in the amount of $323,098.62 to Quam Construction Company, Inc., for construction services on the SW District Drive & SW Merchant Street project.
CA -31Consider motion to approve Payment #2 in the amount of $90,831.55 to RW Excavating Solutions, LC for construction services on the Tradition Park Stormwater Detention Basin Remediation project.
CA -32
Consider motion to approve Change Order #1 increasing the contract amount by $14,318.28 to Seamus Excavating, LLC, for construction services on the SW Plaza Parkway and SW College Ave Detention Basins project.
CA -33Consider motion to approve Payment #1 in the amount of $254,543.47 to Seamus Excavating, LLC, for construction services on the SW Plaza Parkway and SW College Avenue Detention Basins project.
CA -34Consider motion to approve Amendment No. 3 to the Professional Services Agreement increasing the contract amount by $17,000.00 with Snyder & Associates, Inc., for additional construction engineering services on the SW Vintage Parkway Connection project.
CA -35Consider motion to approve Payment #5 in the amount of $54,273.87 to SVPA Architects, Inc., for design and construction administration services on the Ankeny Fire Station No. 3 project.
CA -36Consider motion to approve Change Order #5 increasing the contract amount by $5,265.00 to Vanderpool Construction, Inc., for construction services on the SW Prairie Trail Parkway - East Extension project.
CA -37Consider motion to approve Payment #5 in the amount of $206,361.35 to Vanderpool Construction, Inc., for construction services on the SW Prairie Trail Parkway - East Extension project.
CA -38Consider motion to approve Payment #2 in the amount of $11,164.04 to Veenstra & Kimm, Inc., for engineering services on the Northwest Booster Station - Design Services project.
CA -39Consider motion to approve the August 21, 2017 Accounts Payable. (Finance Committee:  W. Steenhoek, Chp,  B. Bentz, K. Walter-Ashby) 
•Personnel Items
CA -40Consider motion to approve the Civil Service Commission list of applicants certified eligible for appointment to the positions of Associate Planner-Planning and Building Department and Police Officer-Police Department, subject to passing all other requirements. 
•Community Development Items
CA -41Consider motion to adopt RESOLUTION setting date of public hearing to consider amending provisions of the Zoning Ordinance of the City of Ankeny, Iowa, regarding regulations associated with fireworks sales. (date of hrg: 9/05/17 @ 5:00 p.m.)
CA -42Consider motion to approve the Vintage Hills Amended Neighborhood Plan to replace the Vintage Hills at Prairie Trail Neighborhood Plan approved November 16, 2015.
CA -43Consider motion to adopt RESOLUTION accepting final plat, bonds for seeding and erosion control, and platted easements for PDI Place Plat 2.
CA -44Consider motion to adopt RESOLUTION accepting final plat, platted easements, deed to street, deed to Lot B, performance and maintenance bonds for paving and underground improvements, subdivision bond for seeding and erosion control, and approval of the private street name, SW Vineyard Lane for The Vineyard at Prairie Trail Plat 1.
CA -45Consider motion to adopt RESOULTION approving plans and specifications and accepting contracts and performance and maintenance bonds for the construction of water main and sanitary sewer in The Vineyard at Prairie Trail Plat 1.
CA -46Consider motion to adopt RESOLUTION to approve the Christian Juon Estates Plat 2 Final Plat, subject to applicable Polk County Subdivision requirements in lieu of the City of Ankeny Subdivision Regulations.
CA -47Consider motion to approve the I-35 Business Park Plat 2 Preliminary Plat, subject to applicable Polk County subdivision requirements in lieu of the City of Ankeny subdivision regulations.
•Engineering Items
CA -48

Consider motion to adopt RESOLUTION accepting a proposal from Dave's Dozing in the amount of $59,820.01 for the construction of the  2017 - Tradition Trail Repair Project.

CA -49Consider motion to adopt RESOLUTION accepting a proposal from The Underground Company, Ltd., in the amount of $31,200.00 for the construction of the 2017 - Sanitary Sewer Pipe Repair project.
•Capital Improvement Projects
CA -50SW Vintage Parkway Connection Project:  Consider motion to approve: a) Change Order #4 decreasing the contract amount by $12,887.38; b) Certificate of Completion; c) RESOLUTION accepting the public improvement with MPS Engineers, PC, in the amount of $1,888,270.82; and d) Final Payment #9 in the amount of $6,538.34 and Retainage Payment in the amount of  $94,413.54.
•Administrative Items
CA -51Consider motion to approve the issuance of a special permit to Eric Weichers for the purpose of bow hunting of deer for the hunting season beginning October 1, 2017 and ending January 10, 2018 on private property within the city limits pursuant to Municipal Code Section 41.11(3).
CA -52Consider motion to receive and file the Ankeny Summerfest 2017 Report.
•Approval of Consent Agenda Items
1.Consent Agenda Items CA-1 through CA-52:
Action# E1-1. Consider motion to approve the recommendations for Consent Agenda Items CA-1 through CA-52.

F.SUPPLEMENTAL AND REMOVED CONSENT AGENDA ITEMS:
1.
Supplemental and Removed Consent Agenda
Action# F1-1. Consider motion to approve the Supplemental and Removed Consent Agenda Items CA-

G.RECESS - Gary Lorenz, Mayor
H.LEGISLATIVE BUSINESS:
•Approval of Ordinances:
1.Ord 1922An Ordinance amending the Zoning Regulations, Chapter 192, of the Municipal Code of the City of Ankeny, Iowa, by rezoning certain real estate owned by  Rock Creek Commercial, LLC, located north and east of the intersection of NW 36th Street and NW Irvinedale Drive.
Action# H1-1. Consider motion to accept second consideration of ORDINANCE 1922.

2.Ord 1923An Ordinance amending the Zoning regulations, Chapter 192, of the Municipal Code of the City of Ankeny, Iowa, by rezoning certain real estate owned  by B&W Farms LLC and David and Charlene Harmon.  
Action# H2-1. Consider motion to accept second consideration of ORDINANCE 1923.

3.Ord 1924An Ordinance amending the Zoning Regulations, Chapter 192, of the Municipal Code of the City of Ankeny, Iowa, by rezoning certain real estate owned by  Dennis E. Jordan, Joseph & Elizabeth Origer, Leroy Brown III, Nello Medici Life Estate (North), Nello Medici Life Estate (South), Sante & Nello Medici and Jerome & Josephine Schmitt. 
Action# H3-1. Consider motion to accept second consideration of ORDINANCE 1924.

Action# H3-2. Consider motion to accept applicant's request to suspend the rule that ordinances must be considered on three different days and accept third consideration of ORDINANCE 1924, sending it on its final passage and publication as required by law.

I.OLD BUSINESS: none
J.NEW BUSINESS:
1.

Polk County Aviation Authority - SE Convenience Boulevard Extension

Agreement for R.I.S.E. Funding Application

Action# J1-1. Consider motion to adopt RESOLUTION approving an agreement with the Polk County Aviation Authority for the City of Ankeny to be the lead agency for obtaining funding through the Iowa DOT- "Revitalize Iowa's Sound Economy (R.I.S.E.) Program for the SE Convenience Boulevard Extension Project.

2.

Proposed "Revitalize Iowa's Sound Economy" Application to the Iowa Department of Transportation for transportation improvements to SE Convenience Boulevard Extension Project on behalf of the Polk County Aviation Authority

Action# J2-1. Consider motion to adopt RESOLUTION endorsing a grant application for funding through the Iowa Department of Transportation's "Revitalize Iowa's Sound Economy" (R.I.S.E.) Program for the SE Convenience Boulevard Extension Project. 

3.Proposed "Revitalize Iowa's Sound Economy" Application to the Iowa Department of Transportation for transportation improvements to SE Hulsizer Drive in the Hicklin Industrial Park.
Action# J3-1. Consider motion to adopt RESOLUTION endorsing a grant application for funding through the Iowa Department of Transportation's "Revitalize Iowa's Sound Economy" (R.I.S.E.) program for the Hicklin Industrial Park Project.

K.ADMINISTRATIVE BUSINESS:
•Report of the City Staff:
City Manager
City Attorney
•Report of the Governing Body:
Mayor

City Council Members:
Council Member Bentz
Council Member Holm
Council Member McKenna
Council Member Steenhoek
Council Member Walter-Ashby
•Future Council Agenda Items:
  • Public Hearing-Zoning Ordinance-Fireworks Sales- 9/5/17 @ 5:00 p.m.
  • Regular Council Meeting - 9/18/17 @ 5:30 p.m.
L.ADJOURNMENT
1.Adjournment
 Council Action Planning Session will commence following adjournment of regular meeting.