ANKENY CITY COUNCIL

Regular Agenda

February 19, 2018
5 : 30 PM

Gary Lorenz, Mayor
Mark Holm, Mayor Pro tem

Council Members: Bobbi Bentz, Jim McKenna, Kelly Whiting, Kerry Walter-Ashby
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ORIGINATING DEPARTMENT: COUNCIL GOAL:
Municipal Utilities High Performing City Organization: Financially Sound, Providing Service Value
ACTION REQUESTED:
Resolution
LEGAL:
Item Reviewed by Legal Counsel
SUBJECT:
Proposed Ash Tower Feeder Main Project (PH 2018-07)
EXECUTIVE SUMMARY:

The Ash Tower Feeder Main project includes the installation of a 24-inch diameter feeder main from approximately 450 feet north of W. 1st Street near the Ash Water Tower to the intersection of SW Magazine Road and S. Ankeny Blvd.

 

The construction improvements include approximately 6,500 LF of 24-inch diameter feeder main constructed by trenched and trenchless methods, approximately 200 LF of 16-inch diameter water main installed by trenched methods, approximately 10 LF of 12-inch diameter water main installed by trenched methods, and related work including water main connections, valves, hydrants, erosion control, surface restoration and miscellaneous associated work.

 

The bid opening for this project was held on Tuesday, February 13, 2018.  Six (6) bids were received as follows:

 

1.  Graff Excavating, Inc.                  $ 1,468,314.50

2.  On Track Construction, LLC        $ 1,526,560.00

3.  Minger Construction Co., Inc.      $ 1,639,705.70

4.  Synergy Contracting, LLC            $ 1,668,842.80

5.  J & K Contracting                         $ 1,793,037.00

6.  EJM Pipe Services, Inc.               $ 1,835,948.00

 

The Engineer's Estimate for the project was $1,885,755.00.  The bids ranged from approximately 22% below to 3% below the estimate.  The City reviewed the bid results both internally and with the project's engineering consultant.   the City has requested and received references from Graff Excavating, Inc., for similar projects and feedback given has been positive.  It is recommended that the project be awarded to Graff Excavating, Inc., of Toledo, Iowa.

 

Pending project approval and award by the City Council, the contractor will be required to start the project no later than April 16, 2018, and they will have 90 Working Days to substantially complete the project.  It is anticipated that substantial completion will be achieved in Fall of 2018.

FISCAL IMPACT: Yes
This project is included in the City's current Capital Improvements Program with construction scheduled for 2018.
CITY MANAGER'S RECOMMENDATIONS:

It is recommended that the Council take the following action:

 

1. Hold a hearing on the proposed Contract Documents (plans, specifications, and form of contract) and estimated cost ($1,885,755.00).

 

2. Approve Resolution, adopting said plans, specifications, form of contract, and estimated cost for the Ash Tower Feeder Main Project.

3. Receive and file the report of bids received on February 13, 2018.

 

4. Approve Resolution, making award of construction contract to Graff Excavating, Inc., of Toledo, Iowa.

5. Approve Resolution, approving contract and bonds with Graff Excavating, Inc.,  in the amount of $1,468,314.50.

PREVIOUS COUNCIL/COMMISSION/BOARD ACTION(S):
PUBLIC OUTREACH EFFORTS:
ACTION REQUESTED:

Action: <span>Consider motion to:&nbsp; 1) adopt RESOLUTION adopting plans, specifications, form of contract and estimate of cost ($1,885,755.00);&nbsp;2) receive and file report of bids received February 13, 2018; and 3) adopt RESOLUTION making award of construction contract with&nbsp;Graff Excavating, Inc.,&nbsp;of Toledo, Iowa,&nbsp;in the amount of $1,468,314.50 for the Ash Tower Feeder Main Project.</span>

Action: <span>Consider motion to adopt RESOLUTION approving construction contract and bond with&nbsp;Graff Excavating, Inc.&nbsp;of Toledo, Iowa,&nbsp;in the amount of $1,468,314.50 for the Ash Tower Feeder Main Project.</span>

ADDITIONAL INFORMATION:
ATTACHMENTS:
Click to download
RES - plans, specs
Bid Sheet
Bid Tab
RES - making award
RES - approving contract
Location Map