ANKENY CITY COUNCIL

Regular Agenda

March 19, 2018
5 : 30 PM

Gary Lorenz, Mayor
Mark Holm, Mayor Pro tem

Council Members: Bobbi Bentz, Jim McKenna, Kelly Whiting, Kerry Walter-Ashby
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ORIGINATING DEPARTMENT: COUNCIL GOAL:
Public Works Responsible Growth and Revitalization
ACTION REQUESTED:
Public Hearing
LEGAL:
Item Reviewed by Legal Counsel
SUBJECT:
PH 2018-24: Proposed NW Irvinedale Drive and NW 5th Street Intersection Improvements
EXECUTIVE SUMMARY:

The NW Irvinedale Drive and NW 5th Street Intersection Improvements project includes the removal and replacement of PCC street pavement, sanitary sewer, water main, storm sewer, and traffic signals generally located at the intersection of NW Irvinedale Drive and NW 5th Street in the City of Ankeny.

 

The construction improvements include approximately 9,700 SY of PCC street pavement, 330 LF of sanitary sewer, 1,680 LF of water main, 2,025 LF of storm sewer, Class 10 excavation, subgrade preparation, modified subbase, subdrain, traffic signal removal and replacement, and removal and replacement of driveways and sidewalks.  Other associated improvements include traffic control, erosion control, temporary driveways, temporary surface restoration, and miscellaneous associated work necessary to complete the project.

 

The bid opening for the project was held on Tuesday, March 13, 2018.  Six (6) bids were received as follows:

1. Concrete Technologies, Inc.          $2,448,964.42
2. Con-Struct, Inc.                              $2,474,482.32

3. Sternquist Construction                 $2,540,694.01

4. Manatt's, Inc.                                 $2,603,332.27

5. Halbrook Excavating                      $2,762,142.00

6. Hawkeye Paving Corporation         $2,835,547.15

 

The engineer's estimate for the project was $2,852,312.00.  The bids ranged from approximately 14% below to 1% below the engineer's estimate.  Public Works staff reviewed the bid results internally and with the consulting engineering firm who designed the project.  Concrete Technologies, Inc. has previously completed projects of similar nature for the City, including the NE 36th Street Reconstruction project in 2017.  They have the capacity and the technical experience to undertake this project.  It is recommended that the project be awarded to Concrete Technologies, Inc. of Grimes, Iowa.

 

Pending project approval and award by the City Council, the contractor shall fully complete Stage 1 of the project within forty (40) working days and shall fully complete the overall project within one hundred fifty (150) working days.  Stage 2 work that affects traffic on NW Irvinedale Drive shall begin no earlier than June 4, 2018.  The Notice to Proceed is expected to be issued in late March 2018.  An enhancement of payment in the amount of Forty Thousand Dollars ($40,000.00) will be issued to the Contractor if full completion of the overall project is achieved on or before Sunday, September 30, 2018.

 

FISCAL IMPACT: No
This project is included in the City's current Capital Improvement Program (CIP) with construction scheduled for 2018.
CITY MANAGER'S RECOMMENDATIONS:
1.  Hold a hearing on the proposed Contract Documents (plans, specifications, and form of contract), estimated total cost ($2,852,312.00), and enhancement of payment.

2.  Approve Resolution, adopting said plans, specifications, form of contract, and estimated cost for the NW Irvinedale Drive and NW 5th Street Intersection Improvements project.

3.  Receive and file the report of bids received on March 13, 2018.

4.  Approve Resolution making award of construction contract to Concrete Technologies, Inc. of Grimes, Iowa.

5.  Approve Resolution approving contract and bonds with Concrete Technologies, Inc. in the amount of $2,448,964.42.
PREVIOUS COUNCIL/COMMISSION/BOARD ACTION(S):

February 19, 2018: The City Council approved a Resolution ordering construction and setting the public hearing date as March 19, 2018, in accordance with the Notice to Bidders and Notice of Public Hearing which was posted on the Iowa League of Cities and Master Builders of Iowa websites on February 23, 2018 and published in the Des Moines Register on March 2, 2018.

PUBLIC OUTREACH EFFORTS:

A project information meeting was held on November 14, 2017 for property owners within the project corridor.  The school district was also invited to the project information meeting.

 

News releases for the general public and notification letters for the adjacent property owners and school district will be provided before and during the construction phase.

ACTION REQUESTED:

Action: Consider motion to close Public Hearing 2018-24.

ADDITIONAL INFORMATION:
ATTACHMENTS:
Click to download
Public Hearing Coversheet
Resolution - plans & specs
Bid Sheet
Bid Tabulation
Resolution - making award
Resolution - contract approval
Location Map