ANKENY CITY COUNCIL

Regular Agenda

April 15, 2019
5 : 30 PM
Gary Lorenz, Mayor
Mark Holm, Mayor Pro tem
Council Members: Bobbi Bentz, Jim McKenna, Kelly Whiting, Kerry Walter-Ashby
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ORIGINATING DEPARTMENT: COUNCIL GOAL:
Municipal Utilities Responsible Growth and Revitalization
ACTION REQUESTED:
Resolution
LEGAL:
Item Reviewed by Legal Counsel
SUBJECT:

Proposed Deer Creek Trunk Sewer Extension

Initiate Proceedings
EXECUTIVE SUMMARY:
The action before the Council is the adoption of a Resolution regarding the Deer Creek Trunk Sewer Extension project which involves ordering construction, setting a public hearing date on the Contract Documents (plans, specifications, form of contract), estimated total cost and enhancement of payment; and setting a date for the filing of bids on the project.

 

The Deer Creek Trunk Sewer Extension project includes installation of 30" diameter PVC sanitary sewer main, 30" concrete-encased PVC sanitary sewer main, 30" reinforced concrete pipe (RCP) sanitary sewer main, sanitary manholes, sheet piling, bank stabilization, and seeding/erosion control generally located along Deer Creek between E. 1st Street and NE 18th Street in the City of Ankeny.

 

The construction improvements include approximately 3097 lineal feet of 30" diameter PVC sanitary sewer main, 386 lineal feet of 30" diameter concrete-encased PVC sanitary sewer main, 316 lineal feet of RCP sanitary sewer main, 7643 square feet of sheet pile, topsoil strip/stockpile/re-spread, 13 sanitary sewer manholes, and seeding/erosion control. Other associated improvements include miscellaneous associated work necessary to complete the project.

 

The project is being presented for bidding at this time.  Pending project approval and award by the City Council, the contractor will be required to start the project no later than July 1, 2019.  They will have 180 working days to substantially complete construction.  Upon substantial completion, they will have 10 working days to fully complete the project.  This schedule would provide for a Fall of 2020 project completion.  Council approval at this time will set the following schedule for the proceedings:

1. Set Date of Bid Opening and Public Hearing:  April 15, 2019

 

2. Post Notice to Bidders and Notice of Public Hearing:  April 19, 2019

 

3. Publish Notice to Bidders and Notice of Public of Hearing:  May 3, 2019

4. Bid Opening (10:30 A.M., City Hall):  May 14, 2019

5. Public Hearing and Award Contract:  May 20, 2019
(Hold Public Hearing on the plans, specifications, form of contract, estimated total cost and enhancement of payment; review bids, award contract and approve contract and bonds.)
FISCAL IMPACT: No
This project is included in the City's current Capital Improvements Program with construction scheduled for 2019.
CITY MANAGER'S RECOMMENDATIONS:
It is recommended that the Council take the following action:

1. Adopt Resolution ordering construction and setting the bid opening date as May 14, 2019 and setting the public hearing date as May 20, 2019 for the Deer Creek Trunk Sewer Extension project, in accordance with the Notice to Bidders and Notice of Public Hearing to be posted on the Iowa League of Cities and Master Builders of Iowa websites on April 19, 2019 and to be published in the Des Moines Register on May 3, 2019.
PREVIOUS COUNCIL/COMMISSION/BOARD ACTION(S):
PUBLIC OUTREACH EFFORTS:
ACTION REQUESTED:

Action: Consider motion to adopt RESOLUTION ordering construction on the Deer Creek Trunk Sewer Extension project and fixing a date for hearing thereon and taking of bids therefor.  (date of bid-letting: 5/14/19 @ 10:30 a.m./date of hrg: 5/20/19 @ 5:30 p.m.) 
ADDITIONAL INFORMATION:
ATTACHMENTS:
Click to download
Resolution
Notice to Bidders and Notice of Hearing
Project Location Map