ANKENY CITY COUNCIL

Regular Agenda

July 1, 2019
5 : 30 PM

Gary Lorenz, Mayor
Mark Holm, Mayor Pro tem

Council Members: Bobbi Bentz, Jim McKenna, Kelly Whiting, Kerry Walter-Ashby
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ORIGINATING DEPARTMENT: COUNCIL GOAL:
City Manager High Performing City Organization: Financially Sound, Providing Service Value
ACTION REQUESTED:
Resolution
LEGAL:
No Review Required
SUBJECT:
Consider motion to adopt RESOLUTION authorizing the purchase of steel shelving, end panels and canopy tops for the Ankeny Kirkendall Public Library.
EXECUTIVE SUMMARY:

The general construction contract for the Ankeny Kirkendall Public Library elected to purchase certain furniture, fixtures and equipment for the project separate from the contract. 

It was determined to be in the City's best interest to procure the steel shelving, end panels and canopy tops through The Interlocal Purchasing System (TIPS) Program.  All products offered through the TIPS Program have been awarded through a competitive bid process as allowed under the City's purchasing policy.  The vendor selected through the TIPS Program is Library Furniture International.  Several meetings were held with Library Furniture International and Library staff to determine the appropriate needs for the new library.  Based on this information the contract amount for the required steel shelving, end panels and canopy tops is $517,098.

 

 

 

FISCAL IMPACT: Yes

The Ankeny Kirkendall Public Library budget for furniture, fixtures and equipment, including technology is $1.6 million.  The steel shelving, end panels and canopy tops are the first purchase within this category, totaling $517,098 ($364,668 for steel shelving and $152,340 for end panels and canopy tops).  Additional bid packages will be forthcoming for furniture and AV equipment.

CITY MANAGER'S RECOMMENDATIONS:
Authorize the City Manager to issue a purchase order to Library Furniture International for the purchase of steel shelving, end panels and canopy tops for the Ankeny Kirkendall Public Library in an amount not to exceed $517,098.
PREVIOUS COUNCIL/COMMISSION/BOARD ACTION(S):
PUBLIC OUTREACH EFFORTS:
ACTION REQUESTED:
ADDITIONAL INFORMATION:
ATTACHMENTS:
Click to download
Resolution
Bid Proposal - Steel Shelving
Bid Proposal - End Panels and Canopy Tops