ANKENY CITY COUNCIL

Regular Meeting

Monday, April 17, 2023
5:30 PM
Ankeny Kirkendall Public Library - City Council Chambers

1250 SW District Drive, Ankeny, Iowa

Mark Holm, Mayor
Bobbi Bentz, Mayor Pro-Tem

Council Members: Jeff Perry, Joe Ruddy, Todd Shafer, Kelly Stearns

All City Council meetings are open to the public. Assistive Listening Devices (ALD) are available for persons with impaired hearing. To request information in an alternative format or request an accommodation to participate in a City Council meeting, contact the Office of the City Clerk at 965-6405.

Anyone seeking assistance in communicating with the City should contact Relay Iowa at 1-800-735-2942 (TDY), or 1-800-735-2943 (Voice).

ELECTRONIC MEETING INFORMATION


https://zoom.us/j/97312992966?pwd=OEFocWZGS0NYUmtnVHNxcWZFak9Pdz09

 

Meeting ID: 973 1299 2966
Passcode: 1234

Dial in:  +1 312 626 6799; Meeting ID: 973 1299 2966; Passcode: 1234

 

PROCEDURAL ACTIONS:

CALL TO ORDER:

Mark Holm, Mayor

ROLL CALL:

Michelle Yuska, City Clerk

PLEDGE OF ALLEGIANCE:

Mark Holm, Mayor

CEREMONY: none
A.PUBLIC FORUM: none
B.APPROVAL OF AGENDA:
1.Approval of the April 17, 2023 Agenda
Action# B1-1. Consider motion to approve and accept the April 17, 2023 agenda, with/without amendment.

C.PUBLIC HEARING(S):
1.PH 2023-31Proposed amendment to the Zoning Ordinance, Chapter 193, of the Municipal Code of the City of Ankeny, Iowa, regarding Flood Plain Regulations.
Action# C1-1. Consider motion to close Public Hearing 2023-31.

D.REPORTS OF ADVISORY BOARDS AND COMMISSION: none
E.APPROVAL OF CONSENT AGENDA:
•Minutes
CA -1Approval of official council actions of the regular meeting of April 3, 2023, as published, subject to correction, as recommended by the City Clerk.
CA -2Receive and file minutes of the Plan and Zoning Commission meeting of March 21, 2023.
CA -3Receive and file minutes of the Human Rights Commission meeting of February 23, 2023.
CA -4Receive and file minutes of the Civil Service Commission meeting of March 13, 2023.
•Licenses and Permits
CA -5

Consider motion to approve the issuance of liquor licenses, beer / wine permits, and / or Automatic Renewal Program of class "E" retail alcohol licenses in the City of Ankeny.

•Finance/Budget
CA -6Consider motion to receive and file Financial Reports for March 2023.
CA -7Consider motion to receive and file Building Permit Report for March 2023.
CA -8Consider motion to receive and file Utility Billing Report for March 2023.
CA -9Consider motion to approve Change Order #4 increasing the contract amount by $16,956.00 to Absolute Concrete Construction, Inc., for construction services on the NW 36th Street Widening - NW Ash Drive to N Ankeny Boulevard project.
CA -10Consider motion to approve Amendment No. 2 to the Professional Services Agreement increasing the contract amount by $162,000.00 with Foth Infrastructure and Environment, LLC (Foth), for construction services on the North Four Mile Creek Trunk Sewer Project.
CA -11Consider motion to approve Change Order #1 increasing the contract amount by $450.00 to Iowa Signal, Inc., for construction services on the SW State Street Fiber Relocation project.
CA -12Consider motion to approve Payment #10 in the amount of $58,996.47 to Absolute Concrete Construction, Inc., for construction services on the NW 36th Street Widening - NW Ash Drive to N Ankeny Boulevard project.
CA -13

Consider motion to approve Payment #1 in the amount of $5,850.00 to DIXON Engineering, Inc., for engineering services on the Delaware Ground Storage Reservoir Rehabilitation project.

CA -14

Consider motion to approve Payment #1 in the amount of $193,428.65 to Elder Corporation, for construction services on the NE Delaware Avenue Reconstruction - NE 5th Street to Fourmile Creek project.

CA -15

Consider motion to approve Payment #1 in the amount of $75,546.81 to Elder Corporation, for construction services on the NW 18th Street Reconstruction - NW Ash Dr. to N Ankeny Blvd. project.

CA -16

Consider motion to approve Payment #8 in the amount of $2,082.00 to HR Green, Inc., for engineering services on the SW State Street Fiber Optic Relocation project.

CA -17Consider motion to approve Payment #8 in the amount of $2,240.40 to Kirkham Michael and Associates, for engineering services on the Westwinds Storm Sewer Extension Project - SW Westwinds Drive.
CA -18Consider motion to approve Payment #8 in the amount of $25,060.50 to McClure Engineering Company, for engineering services on the SW State Street Reconstruction - Southbound Lanes project.
CA -19Consider motion to approve Payment #11 in the amount of $27,551.00 to RDG Planning & Design for engineering services on the Fourmile Creek and Tributary to Fourmile Creek Restoration project. 
CA -20Consider motion to approve Payment #5 in the amount of $634,936.90 to Synergy Contracting, LLC, for construction services on the HTT Water Transmission Main & Drainage Improvements project.
CA -21Consider motion to approve the April 17, 2023 Accounts Payable. (Finance Committee: J. Ruddy, Chp, T. Shafer, K. Stearns)  
CA -22Consider motion to adopt RESOLUTION authorizing the purchase of a crane and service body for a Public Works Department Sign Truck (replace existing truck #275) in the amount of $179,621.00 to National Auto Fleet Group. 
CA -23Consider motion to adopt RESOLUTION accepting a proposal from Crouch Recreation in the amount of $90,000.00 for the purchase and installation of a playground for Midway Park.
CA -24Consider motion to adopt RESOLUTION fixing date for a meeting on the authorization of a loan and disbursement agreement and the issuance of not to exceed $3,248,000 Water Revenue Capital Loan Notes of the City of Ankeny, State of Iowa, and providing for publication of notice thereof (date of hrg: 5/1/23 @ 5:30 p.m.).
•Personnel Items
CA -25Consider motion to accept the Civil Service Commission certified list for appointment to GIS Specialist, subject to passing any further departmental requirements.
•Community Development Items
CA -26Consider motion to adopt RESOLUTION accepting a public ingress egress easement located on Lot 5 Northview Centre Plat 2; and associated with the development of 245 NW 18th Street, Lot 5 Northview Centre Plat 2 Site Plan.
CA -27Consider motion to adopt RESOLUTION accepting Easements associated with the development of Lot 1, Park Sight Office Park at Prairie Trail Plat 4.
CA -28Consider motion to adopt a RESOLUTION authorizing the Mayor to sign a Hold Harmless Agreement allowing Veridian Credit Union to place a monument sign within a Sanitary Sewer Easement.
CA -29Consider motion to adopt RESOLUTION providing for the notice and hearing of the City Council of the City of Ankeny, Iowa, to consider a request to vacate a portion of roadway easement along SW 3rd Street at 2943 SW 3rd Street. (date of hrg: 5/1/23 @ 5:30 p.m.).
•Engineering Items
CA -30Consider a motion to adopt a RESOLUTION accepting a proposal from JC Construction, Inc. in the amount of $130,702.00 for construction of the School Walkability Improvements. 
CA -31Consider a motion to adopt a RESOLUTION updating the Policy on the Installation of School Speed Zones within Ankeny.
CA -32Consider motion to adopt RESOLUTION authorizing the Mayor to execute the proposed Cooperative Public Service Agreement between Polk County, Iowa and the City of Ankeny, Iowa, for the routine maintenance of joint jurisdictional (boundary) roadways.
•Capital Improvement Projects
CA -33

Consider motion to adopt RESOLUTION ordering construction on the Delaware Ground Storage Reservoir Rehabilitation project and fixing a date for hearing thereon and taking of bids therefor.  (date of bid opening: 5/9/23 @ 10:30 A.M. / date of hrg: 5/15/23 @ 5:30 P.M.) 

•Administrative Items
CA -34Consider motion to adopt RESOLUTION authorizing the Certificate of Termination of Development Agreement between the City of Ankeny, Iowa and Diamond Development, LLC for the Trestle Ridge Estates Trunk Sewer.
CA -35Consider motion to adopt RESOLUTION authorizing the Certificate of Termination of Development Agreement between the City of Ankeny, Iowa and Absolute Farms, LLC for the Trestle Ridge Estates Plat 6 Trunk Sewer.
CA -36Consider motion to adopt RESOLUTION authorizing the execution of an Agreement with the Berwick Water Association related to the right to serve customers located within the existing Berwick Water District boundary which has been or may in the future be annexed into the City of Ankeny
CA -37Consider a motion to adopt a RESOLUTION setting a public hearing on a development agreement between the City of Ankeny and SPAL–USA, Inc. (date of hrg: 5/1/2023 @ 5:30 p.m.)
•Approval of Consent Agenda Items
1.Consent Agenda Items CA-1 through CA-37.
Action# E1-1. Consider motion to approve the recommendations for Consent Agenda Items CA-1 through CA-37.

F.SUPPLEMENTAL AND REMOVED CONSENT AGENDA ITEMS: none
G.RECESS - Mark Holm, Mayor
H.LEGISLATIVE BUSINESS:
•Boards/Commissions Appointments:
1.

Consider Mayor's Appointment to Cultural Arts Board as follows:

 

 Bill Konnath - reappointment - term begins 5/01/2023; term ends 4/30/2027 

Action# H1-1. Consider motion approving Mayor's appointment to expiring Cultural Arts Board seat as presented.

•Approval of Ordinances:
1.Ord 2141An Ordinance amending the Zoning Ordinance, Chapter 193, of the Municipal Code of the City of Ankeny, Iowa, regarding Flood Plain Regulations.  (PH 2023-31)
Action# H1-1. Consider motion to accept first consideration of ORDINANCE 2141.

I.OLD BUSINESS: none
J.NEW BUSINESS:
1.

Proposed NE 62nd Street Box Culvert Design 

Professional Services Agreement with Kirkham, Michael & Associates, Inc.

Action# J1-1.

Consider motion to approve the Professional Services Agreement with Kirkham, Michael & Associates, Inc., for the design engineering services for the NE 62nd Street Box Culvert Design in an amount not to exceed $71,240.00 and the Mayor to execute said agreement.



K.ADMINISTRATIVE BUSINESS:
•Report of the City Staff:
City Manager
City Attorney
•Report of the Governing Body:
Mayor

City Council Members:
Council Member Bentz
Council Member Perry
Council Member Ruddy
Council Member Shafer
Council Member Stearns
•Future Council Agenda Items:
  • Public Hearing - $3,248,000 Water Revenue Capital Loan Notes - 5/1/23 @ 5:30 p.m.
  • Public Hearing - vacate - easement - SW 3rd St at 2943 SW 3rd St. - 5/1/23 @ 5:30 p.m.
  • Public Hearing - Development Agmt - SPAL-USA, Inc. - 5/1/23 @ 5:30 p.m.
  • Public Hearing - Delaware Ground Storage Reservoir Rehabilitation Project - 5/15/23 @ 5:30 p.m.
  • Regular Council Meeting - 6/5/23 @ 5:30 p.m.
L.ADJOURNMENT
1.Adjournment

Council Action Planning Session will commence following adjournment of regular meeting.

 

Council Action Planning Session has been POSTPONED.

Action# L1-1.