ANKENY CITY COUNCIL

Regular Meeting

Monday, November 20, 2017
5:30 PM
Ankeny City Hall - City Council Chambers

410 W. First Street, Ankeny, Iowa

Gary Lorenz, Mayor
Mark Holm, Mayor Pro tem

Council Members: Bobbi Bentz, Jim McKenna, Wade Steenhoek, Kerry Walter-Ashby

All City Council meetings are open to the public. Assistive Listening Devices (ALD) are available for persons with impaired hearing. To request information in an alternative format or request an accommodation to participate in a City Council meeting, contact the Office of the City Clerk at 965-6405.

Anyone seeking assistance in communicating with the City should contact Relay Iowa at 1-800-735-2942 (TDY), or 1-800-735-2943 (Voice).

PROCEDURAL ACTIONS:
CALL TO ORDER:  Gary Lorenz, Mayor
ROLL CALL:  Pamela DeMouth, City Clerk 
PLEDGE OF ALLEGIANCE:  Gary Lorenz, Mayor

CEREMONY: none
A.PUBLIC FORUM:
1.
  • Open Forum
B.APPROVAL OF AGENDA:
1.Approval of the November 20, 2017 Agenda:
Action# B1-1. Consider motion to approve and accept the November 20, 2017 agenda, without amendment.

C.PUBLIC HEARING(S):
1.PH 2017-56

Proposed Sale of Abandoned Sewer Lift Station Site located at 3102 NW 5th Street

Action# C1-1. Consider motion to close Public Hearing 2017-56.

D.REPORTS OF ADVISORY BOARDS AND COMMISSION:
1.Representative:  Park Board - Nick Lenox 

E.APPROVAL OF CONSENT AGENDA:
•Minutes
CA -1Approval of official council actions of the regular meeting of November 6, 2017, as published, subject to correction, as recommended by the City Clerk.
CA -2Receive and file minutes of the Plan and Zoning Commission meeting of October 17, 2017.
CA -3Receive and file minutes of the Zoning Board of Adjustment meeting of October 3, 2017.
•Licenses and Permits
CA -4

Consider motion to approve the issuance of liquor license(s) and/or beer / wine permit(s) in the City of Ankeny. 

•Finance/Budget
CA -5Consider motion to receive and file financial reports for October 2017.
CA -6Consider motion to receive and file the Building Permits Report for October 2017.
CA -7Consider motion to receive and file Utility Billing Report for October 2017.
CA -8Consider motion to approve Payment #2 in the amount of $10,668.00 to Civil Design Advantage for engineering services on the Deer Creek Trunk Sewer Extension Design project.
CA -9Consider motion to approve Amendment No. 1 to the Professional Services Agreement increasing the contract amount by $7,350.00 with Civil Design Advantage for engineering services on the SE East Lawn Area Utility Improvements and SE Peterson / SE Trilein Storm Sewer Improvements project.  
CA -10Consider motion to approve Payment #3 in the amount of $14,964.47 to Civil Design Advantage for engineering services on the SE East Lawn Area Utility Improvements - Phase 1 and SE Peterson/SE Trilein Storm Sewer Improvements project.
CA -11Consider motion to approve Payment #5 in the amount of $22,267.31 to HR Green, Inc., for engineering services on the NW Irvinedale Drive Reconstruction (Design) project.
CA -12Consider motion to approve Payment #14 in the amount of $9,207.13 to HR Green, Inc., for engineering services on the 2016-Tradition Park Stormwater Detention Basin Remediation project.
CA -13

Consider motion to approve Change Order #1 increasing the contract amount by $31.20 to Hydro-Klean, LLC for construction services on the 2017 Sanitary Sewer System Maintenance Program-CIPP Lining project.

CA -14Consider motion to approve Payment #1 in the amount of $97,850.19 to Hydro-Klean, LLC for construction services on the 2017 Sanitary Sewer Maintenance Program-CIPP Lining project.
CA -15Consider motion to approve Payment #1 in the amount of $2,047.50 to Kirkham Michael  Associates, Inc. for engineering services on the NE Four Mile Drive RCB Culvert for Deer Creek project.
CA -16Consider motion to approve Payment #10 in the amount of $46,052.41 to OPN Architects for design services on the Ankeny Kirkendall Library project. 
CA -17Consider motion to approve Payment #4 in the amount of $192,437.18 to Quam Construction Company, Inc., for construction services on the SW District Drive & SW Merchant Street project.
CA -18Consider motion to approve Payment #5 in the amount of $16,977.73 to RW Excavating Solutions, LC for construction services on the Tradition Park Stormwater Detention Basin Remediation project.
CA -19Consider motion to approve Payment #8 in the amount of $3,589.36 to SVPA Architects, Inc. for architectural services on the Ankeny Fire Station No. 3 project.
CA -20Consider motion to approve the November 20, 2017 Accounts Payable. (Finance Committee:  B. Bentz, Chp, K. Walter-Ashby, M. Holm) 
CA -21Consider motion to adopt RESOLUTION approving the Annual Urban Renewal Report for Urban Renewal Areas within the City of Ankeny.
CA -22Consider motion to adopt RESOLUTION approving debt certification forms, appropriating funds and directing filing of certifications.
•Personnel Items - none
•Community Development Items
CA -23Consider motion for preliminary approval of Clover Ridge East Plat 3 final plat.
CA -24Consider motion to adopt RESOLUTION accepting final plat and final PUD site plan, deed to streets,  letter of credit for seeding and erosion control, performance and maintenance bonds for paving and underground improvements, platted easements and parksite dedication agreement for Willow Run Plat 1.
CA -25Consider motion to adopt RESOLUTION approving plans and specifications and accepting contracts and performance and maintenance bonds for the construction of water main, sanitary sewer and storm sewer in Willow Run Plat 1.
CA -26Consider motion to adopt RESOLUTION approving plans and specifications and accepting contracts and performance and maintenance bonds for the construction of street paving in Willow Run Plat 1.
CA -27Consider motion to adopt RESOLUTION accepting public utility easement for Parcel 2016-8 of Parcel "I" of the north half of Section 26, Township 80 North, Range 24 West  (Book 15946 / 662) associated with SW Prairie Trail Parkway - East Extension 2017.
CA -28Consider motion to approve the James E. Rasmussen Industrial Park Plat 4 Preliminary Plat, subject to applicable Polk County subdivision requirements in lieu of the City of Ankeny subdivision regulations.
•Engineering Items
CA -29Consider motion to adopt RESOLUTION accepting public improvements in Precedence West at Prairie Trail Plat 4 for utilities.
CA -30Consider motion to adopt RESOLUTION accepting public improvements in Precedence West at Prairie Trail Plat 4 for paving.
•Capital Improvement Projects
CA -31

2017 Pedestrian Ramp Improvements Project:  Consider motion to approve:  a) acceptance of Certificate of Completion; b) RESOLUTION accepting the public improvement with Concrete Connection, LLC in the amount of $91,697.90; and c) Release of Retainage Payment in the amount of  $4,584.90.

•Administrative Items
CA -32
Consider motion to adopt RESOLUTION approving a 28E Agreement between the City of Ankeny and the Iowa Alcoholic Beverages Division ("ABD") for a Tobacco, Alternative Nicotine and Vapor Product Enforcement Program in the City of Ankeny.
•Approval of Consent Agenda Items
1.Consent Agenda Items CA-1 through CA-32:
Action# E1-1. Consider motion to approve the recommendations for Consent Agenda Items CA-1 through CA-32.

F.SUPPLEMENTAL AND REMOVED CONSENT AGENDA ITEMS:
1.
Supplemental and Removed Consent Agenda
Action# F1-1. Consider motion to approve the Supplemental and Removed Consent Agenda Items CA-

G.RECESS - Gary Lorenz, Mayor
H.LEGISLATIVE BUSINESS:
•Approval of Ordinances:
1.Ord 1929An Ordinance amending Chapter 179 Electrical Code, of the Municipal Code of the City of Ankeny, Iowa, by adopting the National Electrical Code as currently adopted and amended by the Iowa Electrical Examining Board, Iowa Department of Public Safety.
Action# H1-1. Consider motion to accept second consideration of ORDINANCE 1929.

2.Ord 1930An Ordinance amending the Municipal Code of the City of Ankeny, Iowa, Chapter 4 Municipal Infractions.
Action# H2-1. Consider motion to accept second consideration of ORDINANCE 1930.

3.Ord 1931

An Ordinance amending the Municipal Code of the City of Ankeny, Iowa, Chapter 41 Public Health and Safety

Action# H3-1. Consider motion to accept first consideration of ORDINANCE 1931.

I.OLD BUSINESS: none
J.NEW BUSINESS:
1.Proposed Sale of Abandoned Sewer Lift Station Site located at 3102 NW 5th Street (PH 2017-56)
Action# J1-1. Consider motion to adopt RESOLUTION making final determination on the potential sale of the abandoned sewer lift station site located at 3102 NW 5th Street and authorizing the execution of a purchase agreement by and between the City of Ankeny and William B. Kimberley. 

Action# J1-2. Consider motion to adopt RESOLUTION authorizing the sale of real estate vacated by the City of Ankeny to William B. Kimberley.

2.

Proposed IA 415 and West First Street Traffic Signal

Initiate Proceedings

Action# J2-1. Consider motion to adopt RESOLUTION ordering certain public improvements and fixing a date for hearing thereon and taking of bids therefore.  (date of bid-letting: 12/12/17 @ 10:30 a.m. / date of hrg: 12/18/17 @ 5:30 p.m.)

3.

Ankeny Boulevard (U.S. Highway 69) and First Street Intersection Improvements

Notice of Intent to Commence a Public Improvement Project and to Acquire Property Interests

Action# J3-1. Consider motion to adopt a RESOLUTION fixing a date for hearing on intent to commence a public improvement and to acquire property interests for the Ankeny Boulevard (U.S. Highway 69) and First Street Intersection Improvements project. (date of hrg:  12/18/17 @ 5:30 p.m.)

4.Proposed SE Convenience Boulevard Extension Project for the Polk County Aviation Authority
Professional Services Agreement with Snyder & Associates, Inc.
Action# J4-1. Consider motion to approve the Professional Services Agreement with Snyder & Associates, Inc., for engineering services on the SE Convenience Boulevard Extension project in an amount not to exceed $78,400.00 and authorize the Mayor to execute said agreement.

K.ADMINISTRATIVE BUSINESS:
•Report of the City Staff:
City Manager
City Attorney
•Report of the Governing Body:
Mayor

City Council Members:
Council Member Bentz
Council Member Holm
Council Member McKenna
Council Member Steenhoek
Council Member Walter-Ashby
•Future Council Agenda Items:
  • Public Hearing - Notice of Intent to Commence Public Improvement - NE Delaware Ave Pedestrian Bridge and Sidewalk Connection - 12/4/17 @ 5:30 p.m.
  • Public Hearing - IA 415 & West First St Traffic Signal Project - 12/18/17 @ 5:30 p.m.
  • Public Hearing - Notice of Intent to Commence Public Improvement - Ankeny Boulevard (U.S. Hwy 69) & First St Intersection Improvements Project - 12/18/17 @ 5:30 p.m.
L.ADJOURNMENT
1.Adjournment
Council Action Planning Session will commence following adjournment of regular meeting.