ANKENY CITY COUNCIL

Regular Meeting

Monday, December 18, 2017
5:30 PM
Ankeny City Hall - City Council Chambers

410 W. First Street, Ankeny, Iowa

Gary Lorenz, Mayor
Mark Holm, Mayor Pro tem

Council Members: Bobbi Bentz, Jim McKenna, Wade Steenhoek, Kerry Walter-Ashby

All City Council meetings are open to the public. Assistive Listening Devices (ALD) are available for persons with impaired hearing. To request information in an alternative format or request an accommodation to participate in a City Council meeting, contact the Office of the City Clerk at 965-6405.

Anyone seeking assistance in communicating with the City should contact Relay Iowa at 1-800-735-2942 (TDY), or 1-800-735-2943 (Voice).

PROCEDURAL ACTIONS:
CALL TO ORDER:  Gary Lorenz, Mayor
ROLL CALL:  Pamela DeMouth, City Clerk 
PLEDGE OF ALLEGIANCE:  Gary Lorenz, Mayor

CEREMONY:
1. Special Recognition:

Wade Steenhoek, Council Member
January 1, 2010 - December 31, 2017
A.PUBLIC FORUM:
1.
  • Open Forum
B.APPROVAL OF AGENDA:
1.Approval of the December 18, 2017 Agenda:
Action# B1-1. Consider motion to approve and accept the December 18, 2017 agenda, without amendment.

C.PUBLIC HEARING(S):
1.PH 2017-58Proposed IA 415 and West First Street Traffic Signal
Action# C1-1. Consider motion to close Public Hearing 2017-58.

2.PH 2017-59

Proposed Ankeny Boulevard (U.S. Highway 69) and First Street Intersection Improvements Project

Public Hearing to Authorize the Acquisition of Property and Property Interests
Action# C2-1. Consider motion to close Public Hearing 2017-59.

D.REPORTS OF ADVISORY BOARDS AND COMMISSION:
1.Representative:  none

E.APPROVAL OF CONSENT AGENDA:
•Minutes
CA -1Approval of official council actions of the regular meeting of December 4, 2017, as published, subject to correction, as recommended by the City Clerk.
CA -2Receive and file minutes of the Zoning Board of Adjustment meeting of November 7, 2017.
CA -3Receive and file minutes of the Plan and Zoning Commission meeting of November 21, 2017.
CA -4Receive and file minutes of the Civil Service Commission meeting of October 11, 2017.
•Licenses and Permits
CA -5

Consider motion to approve the issuance of liquor license(s) and/or beer / wine permit(s) in the City of Ankeny. 

•Finance/Budget
CA -6Consider motion to receive and file Financial Reports for November 2017.
CA -7Consider motion to receive and file the Building Permits Report for November 2017.
CA -8Consider motion to receive and file Utility Billing Report for November 2017.
CA -9Consider motion to approve Payment #3 in the amount of $9,287.50 to Civil Design Advantage for engineering services on the Deer Creek Trunk Sewer Extension Design project.
CA -10Consider motion to approve Payment #4 in the amount of $15,475.97 to Civil Design Advantage for engineering services on the SE East Lawn Area Utility Improvements - Phase 1 and SE Peterson/SE Trilein Storm Sewer Improvements project.
CA -11Consider motion to approve Payment #7 in the amount of $34,514.25 to HR Green, Inc., for engineering services on the NW Irvinedale Drive Reconstruction (Design) project.
CA -12Consider motion to approve Payment #15 in the amount of $6,642.74 to HR Green, Inc., for engineering services on the 2016-Tradition Park Stormwater Detention Basin Remediation project.
CA -13Consider motion to approve Payment #11 in the amount of $80,388.67 to OPN Architects for design services on the Ankeny Kirkendall Library Project. 
CA -14Consider motion to approve Payment #2 in the amount of $21,600.61 to the Public Restroom Company for construction services on the Ankeny Market Pavilion Restroom Project. 
CA -15Consider motion to approve Payment #3 in the amount of $79,438.55 to the Public Restroom Company for construction services on the Ankeny Market Pavilion Restroom Project. 
CA -16Consider motion to approve Change Order #2 decreasing the contract amount by $720.00 to Quam Construction Company, Inc., for construction services on the SW District Drive & SW Merchant Street project.
CA -17Consider motion to approve Payment #5 in the amount of $211,955.64 to Quam Construction Company, Inc., for construction services on the SW District Drive & SW Merchant Street project.
CA -18Consider motion to approve the December 18, 2017 Accounts Payable. (Finance Committee:  M. Holm, Chp, J. McKenna, W. Steenhoek) 
•Personnel Items
CA -19Consider motion to approve the Civil Service Commission list of applicants certified eligible for appointment to the positions of Fire Department Office Manager, Firefighter Paramedic, Firefighter EMT and Fire Lieutenant, subject to passing all other requirements. 
•Community Development Items
CA -20Consider motion to adopt RESOLUTION accepting final plat, platted easements, warranty deed for streets, performance and maintenance bonds for paving and underground improvements, letter of credit for seeding and erosion control and payment in lieu of park land dedication for Kidman Estates Plat 4.
CA -21Consider motion to adopt RESOLUTION approving plans and specifications and accepting contracts and performance and maintenance bonds for the construction of water main, sanitary sewer and storm sewer in Kidman Estates Plat 4.
CA -22Consider motion to adopt RESOLUTION approving plans and specifications and accepting contracts, performance and maintenance bonds for the construction of street paving in Kidman Estates Plat 4.
CA -23Consider motion to adopt RESOLUTION accepting the final plat for Mikel's Place Plat 1, subject to applicable Polk County subdivision requirements in lieu of the City of Ankeny subdivision regulations.
CA -24Consider motion to adopt RESOLUTION accepting final plat, platted easements, subdivision bond for seeding and erosion control and performance and maintenance bonds for public improvements for Vintage Business Park at Prairie Trail Plat 5.
CA -25
Consider motion to adopt RESOLUTION approving plans and specifications and accepting contracts and maintenance bonds for the construction of sanitary sewer in Vintage Business Park at Prairie Trail Plat 5.
CA -26Consider motion to adopt RESOLUTION accepting a storm water management facility maintenance covenant and permanent easement agreement located on a part of Lot 1, Rock Creek Commercial.
CA -27Consider motion to adopt RESOLUTION setting a public hearing on the proposal to vacate a 25-foot ingress/egress easement associated with the development of Northpointe Village Center Plat 1. (date of hrg: 1/2/2018 @ 5:00 P.M.)
CA -28Consider motion to adopt RESOLUTION accepting final plat, letter of credit for erosion control and platted easement for Community Baptist Church.
•Engineering Items
CA -29Consider motion to adopt RESOLUTION approving plans and specifications and accepting contracts and performance and maintenance bonds for the construction of sanitary trunk sewer in the Halbrook Properties Sanitary Sewer Extension Project.
CA -30Consider motion to adopt RESOLUTION accepting a public sanitary sewer easement located over 1310 NE 70th Avenue, 7040 NE 14th Street, 7074 NE 14th Street and 7050 NE 14th Street for the construction of a public sanitary sewer associated with development of these properties.
•Capital Improvement Projects
CA -31

2017 - SW Plaza Parkway and SW College Avenue Detention Basins Project:

Consider motion to approve: Consider motion to approve:  a) Change Order #4 decreasing the contract amount by $33,580.08; b) Certificate of Completion; c) RESOLUTION accepting the public improvement with Seamus Excavating, LLC in the amount of $794,073.58; and d) Final Payment #4 in the amount of $17,488.00 and Retainage Payment in the amount of  $39,703.68.

CA -32Tradition Trail Repair Project:  Consider motion to approve: a) Certificate of Completion; b) RESOLUTION accepting the public improvement with Dave's Dozing, in the amount of $59,820.01; and c) Final Payment #1 in the amount of $56,829.01 / Release of Retainage in the amount of  $2,991.00.
CA -33

SW Prairie Trail Parkway - East Extension - Consider motion to approve:  a) Final Change Order #7 decreasing the contract amount by $104,174.23; b) Certificate of Completion; c) RESOLUTION accepting the public improvements with Vanderpool Construction, Inc. in the amount of $2,286,787.50; and d) Final Payment #8 in the amount of $107,038.91 / Release of Retainage in the amount of $114,339.38.

•Administrative Items
CA -34Consider motion to receive and file the NW State Street Extension Study dated November 8, 2017 as completed by HDR Incorporated.
•Approval of Consent Agenda Items
1.Consent Agenda Items CA-1 through CA-34:
Action# E1-1. Consider motion to approve the recommendations for Consent Agenda Items CA-1 through CA-34.

F.SUPPLEMENTAL AND REMOVED CONSENT AGENDA ITEMS:
1.
Supplemental and Removed Consent Agenda
Action# F1-1. Consider motion to approve the Supplemental and Removed Consent Agenda Items CA-

G.RECESS - Gary Lorenz, Mayor
H.LEGISLATIVE BUSINESS:
•Approval of Ordinances:
1.Ord 1931

An Ordinance amending the Municipal Code of the City of Ankeny, Iowa, Chapter 41 Public Health and Safety

Action# H1-1. Consider motion to accept third consideration of ORDINANCE 1931, sending it on its final passage and publication as required by law.

2.Ord. 1932

An Ordinance amending the Municipal Code of the City of Ankeny, Iowa, Chapter 130 liquor licenses and wine and beer permits.

Action# H2-1. Consider motion to accept first consideration of ORDINANCE 1932.

•Boards/Commissions Appointments:
3.Polk County Aviation Authority Appointment
Action# H3-1. Consider motion to appoint Todd Ashby to the Polk County Aviation Authority, effective 1/1/2018 through 12/31/2021.

4.

Polk County Joint 911 Service Board

Board Member Appointments

Action# H4-1. Consider motion to adopt RESOLUTION to appoint a member and alternate member to the Polk County 911 Service Board. 

I.OLD BUSINESS: none
J.NEW BUSINESS:
1.Proposed IA 415 and West First Street Traffic Signal Project (PH 2017-58)
Action# J1-1. Consider motion to:  1) adopt RESOLUTION adopting plans, specifications, form of contract and estimate of cost ($316,785.00); 2) receive and file report of bids received December 12, 2017; and 3) adopt RESOLUTION making award of construction contract with Iowa Signal, Inc. of Des Moines, Iowa, in the amount of $293,883.00 for the IA 415 and West First Street Traffic Signal project.

Action# J1-2. Consider motion to adopt RESOLUTION approving construction contract and bond with Iowa Signal, Inc. of Des Moines, Iowa, in the amount of $293,883.00 for the IA 415 and West First Street Traffic Signal project.

2.

Notice of Intent to Commence a Public Improvement

Ankeny Blvd (US Hwy 69) & First St. Intersection Improvements Project.  (PH 2017-59)

Action# J2-1. Consider motion to adopt a RESOLUTION approving and authorizing the acquisition of property and property interests for the Ankeny Blvd (US Hwy 69) & First St. Intersection Improvements Project. 

3.

Sunset Park Restroom Renovation

Professional Services Agreement with Snyder & Associates, Inc.

Action# J3-1. Consider motion to approve a Professional Services Agreement with Snyder & Associates Inc., for engineering services for the Sunset Park Restroom Renovation project in the amount of $14,500 and authorize the Mayor to execute said agreement.

4.

Stormwater Management Study and Master Plan

Professional Services Agreement with RDG Planning & Design

Action# J4-1. Consider motion to approve a Professional Services Agreement with RDG Planning & Design for engineering services for the Stormwater Management Study and Master Plan in an amount not to exceed $241,580 and authorize the Mayor to execute said agreement.

5.

City of Ankeny Welcome Signs

Professional Services Agreement with Snyder & Associates, Inc., for Final Design and Construction Specifications

Action# J5-1. Consider motion to approve a Professional Services Agreement with Snyder & Associates, Inc., for final design and construction specifications for the City Welcome Signs in an amount not to exceed $26,000.00 and authorize the Mayor to execute said Agreement.

6.Proposed 2018 State Legislative Priorities
Action# J6-1. Consider motion to adopt RESOLUTION establishing the City of Ankeny's 2018 State Legislative Priorities.

7.

Local Option Sales and Services Tax

Action# J7-1. Consider motion to adopt RESOLUTION to initiate a special election on the imposition of a local option sales and services tax within the City of Ankeny in Polk County, Iowa, and specifying expenditure purposes for the ballot.

K.ADMINISTRATIVE BUSINESS:
•Report of the City Staff:
City Manager
City Attorney
•Report of the Governing Body:
Mayor

City Council Members:
Council Member Bentz
Council Member Holm
Council Member McKenna
Council Member Steenhoek
Council Member Walter-Ashby
•Future Council Agenda Items:
  • Public Hearing - vacating ingress/egress easement - Northpointe Village Center Plat 1 - 1/2/18 @ 5:00 p.m.
  • Regular City Council Meeting - 1/15/18 @ 5:30 p.m.
L.ADJOURNMENT
1.Adjournment