ANKENY CITY COUNCIL

Regular Meeting

Monday, January 15, 2018
5:30 PM
Ankeny City Hall - City Council Chambers

410 W. First Street, Ankeny, Iowa

Gary Lorenz, Mayor
Mark Holm, Mayor Pro tem

Council Members: Bobbi Bentz, Jim McKenna, Wade Steenhoek, Kerry Walter-Ashby

All City Council meetings are open to the public. Assistive Listening Devices (ALD) are available for persons with impaired hearing. To request information in an alternative format or request an accommodation to participate in a City Council meeting, contact the Office of the City Clerk at 965-6405.

Anyone seeking assistance in communicating with the City should contact Relay Iowa at 1-800-735-2942 (TDY), or 1-800-735-2943 (Voice).

PROCEDURAL ACTIONS:
CALL TO ORDER:  Gary Lorenz, Mayor
ROLL CALL:  Pamela DeMouth, City Clerk 
PLEDGE OF ALLEGIANCE:  Gary Lorenz, Mayor

CEREMONY: none
A.PUBLIC FORUM:
1.
  • Open Forum
B.APPROVAL OF AGENDA:
1.Approval of the January 15, 2018 Agenda:
Action# B1-1. Consider motion to approve and accept the January 15, 2018 agenda, without amendment.

C.PUBLIC HEARING(S):
1.PH 2018-02Proposed Development Agreement - Casey's General Stores, Inc., through its affiliated company, Casey's Retail Company
Action# C1-1. Consider motion to close Public Hearing 2018-02.

2.PH 2018-03

Proposed vacation of a public utility and drainage easement located on Lots 5 and 6, Metro North.

Action# C2-1. Consider motion to close Public Hearing 2018-03.

3.PH 2018-04

Proposed 2018-2022 Capital Improvement Program

Action# C3-1. Consider motion to close Public Hearing 2018-04. 

D.REPORTS OF ADVISORY BOARDS AND COMMISSION:
1.Representative:  Park Board - Nichoel Church  

E.APPROVAL OF CONSENT AGENDA:
•Minutes
CA -1Approval of official council actions of the regular meeting of January 2, 2018, as published, subject to correction, as recommended by the City Clerk.
CA -2Receive and file minutes of the Plan and Zoning Commission meeting of December 19, 2017.
•Licenses and Permits
CA -3Consider motion to approve the issuance of liquor license(s) and/or beer / wine permit(s) in the City of Ankeny. 
•Finance/Budget
CA -4Consider motion to receive and file Financial Reports for December 2017.
CA -5Consider motion to receive and file the Building Permits Report for December 2017.
CA -6Consider motion to receive and file Utility Billing Report for December 2017.
CA -7Consider motion to approve Payment #5 in the amount of $13,465.40 to Civil Design Advantage for engineering services on the SE East Lawn Area Utility Improvements - Phase 1 and SE Peterson/SE Trilein Storm Sewer Improvements project.
CA -8Consider motion to approve Payment #1 in the amount of $17,200.00 to FOX Engineering Associates, Inc., for engineering services on the SE Magazine Road Water Main Improvements project.
CA -9Consider motion to approve Payment #8 in the amount of $64,273.47 to HR Green, Inc., for engineering services on the NW Irvinedale Drive Reconstruction (Design) project.
CA -10Consider motion to approve Payment #16 in the amount of $3,697.45 to HR Green, Inc., for engineering services on the 2016-Tradition Park Stormwater Detention Basin Remediation project.
CA -11Consider motion to approve Change Order #1 decreasing the contract amount by $38,139.60 to RW Excavation Solutions, LC for construction services on the Tradition Park Stormwater Detention Basin Remediation project.
CA -12Consider motion to approve Amendment No. 1 to the Professional Services Agreement increasing the contract amount by $29,700.00 with Snyder & Associates, Inc., for construction engineering services on the IA 415 and West First Street Traffic Signal project.  
CA -13Consider motion to approve Payment #9 in the amount of $5,845.04 to SVPA Architects, Inc., for construction services on the Fire Station No. 3 Project.
CA -14Consider motion to approve the January 15, 2018 Accounts Payable. (Finance Committee: K. Walter-Ashby, Chp, M. Holm, J. McKenna) 
CA -15Consider motion to receive and file the City of Ankeny, Iowa, Popular Annual Financial Report (PAFR) for the year ended June 30, 2017.
CA -16Consider motion to receive and file the City of Ankeny, Iowa, Comprehensive Annual Financial Report (CAFR) for the year ended June 30, 2017.
CA -17

Consider motion to adopt RESOLUTION accepting a proposal from All Inclusive Rec Products in the amount of $85,000 for the purchase of a playground for Deer Creek Park.

•Personnel Items
CA -18Consider motion to approve the American Federation of State, County and Municipal Employees Union (AFSCME), AFL-CIO Local 1868 Labor Agreement commencing July 1, 2018 and authorize the execution of said agreement. 
•Community Development Items
CA -19Consider motion to adopt RESOLUTION approving plans and specifications and accepting contracts, performance and maintenance bonds for the construction of street paving in Community Baptist Church.
CA -20Consider motion to adopt RESOLUTION accepting final plat, platted easements and subdivision bonds for seeding and erosion control for Ankeny Hummel's Nissan Plat 1.
CA -21Consider motion to adopt RESOLUTION accepting public gas and public utility easements associated with development of the Northwest Booster Station.
CA -22Consider motion to approve the Albaugh Industrial Park Plat 10 Preliminary Plat, subject to applicable Polk County subdivision requirements in lieu of the City of Ankeny subdivision regulations.
CA -23Consider motion to adopt RESOLUTION receiving and filing an application for the annexation of and providing for the giving of notice for annexation of certain territory located adjacent to the northeast quadrant of Ankeny owned by Wayne Abuhl.
CA -24Consider motion to adopt RESOLUTION providing for the notice and hearing of the City Council of the City of Ankeny to rezone certain property owned Roger Bauer and located west of SE Delaware Avenue and south of SE 54th Street (date of hrg: 2/5/18 @ 5:30 p.m.)
•Engineering Items
CA -25Consider motion to adopt RESOLUTION authorizing the mayor to sign a development agreement with Diamond Development, LLC concerning the construction of the Trestle Ridge Sanitary Trunk Sewer in the City of Ankeny, Iowa.
CA -26

Consider motion to adopt RESOLUTION accepting and approving an acquisition from The Woodland Reserve Townhome Association for a public trail easement.

•Capital Improvement Projects - none
•Administrative Items - none
•Approval of Consent Agenda Items
1.Consent Agenda Items CA-1 through CA-26:
Action# E1-1. Consider motion to approve the recommendations for Consent Agenda Items CA-1 through CA-26.

F.SUPPLEMENTAL AND REMOVED CONSENT AGENDA ITEMS:
1.
Supplemental and Removed Consent Agenda
Action# F1-1. Consider motion to approve the Supplemental and Removed Consent Agenda Items CA-

G.RECESS - Gary Lorenz, Mayor
H.LEGISLATIVE BUSINESS:
•Approval of Ordinances:
1.Ord. 1932

An Ordinance amending the Municipal Code of the City of Ankeny, Iowa, Chapter 130 liquor licenses and wine and beer permits.

Action# H1-1. Consider motion to accept third consideration of ORDINANCE 1932, sending it on its final passage and publication as required by law.

2.Ord 1933

An Ordinance vacating an ingress/egress easement located on Lots 4, 5 and 6 of Northpointe Village Center Plat 1.

Action# H2-1. Consider motion to accept second consideration of ORDINANCE 1933.

3.Ord 1934An Ordinance vacating a public utility and drainage easement located on Lots 5 and 6, Metro North. (PH 2018-03)
Action# H3-1. Consider motion to accept first consideration of ORDINANCE 1934.

•Boards/Commissions Appointments:
4. Metropolitan Planning Organization (MPO) Appointments:
Action# H4-1. Consider motion to adopt RESOLUTION appointing Ankeny’s representatives to the Metropolitan Planning Organization.

5. Metro Waste Authority (MWA) Appointments:
Action# H5-1. Consider motion to adopt RESOLUTION appointing Ankeny’s representatives to the Metro Waste Authority (MWA) Board of Directors for the 2018 calendar year.

6. Des Moines Metropolitan Wastewater Reclamation Authority (WRA) Appointments:
Action# H6-1. Consider motion to adopt RESOLUTION appointing Ankeny’s representatives to the Des Moines Metropolitan Wastewater Reclamation Authority (WRA).

7.Des Moines Regional Transit Authority (DART) Appointments
Action# H7-1. Consider motion to adopt RESOLUTION appointing persons to serve as Commission and Alternate Members for the Des Moines Regional Transit Authority (DART).

8.Mayor/City Council/Staff Subcommittee Appointments:

Ankeny Area Chamber of Commerce:
Gary Lorenz, Mayor and Derek Lord, Economic Development Director

 

Ankeny Economic Development Corporation: 
Gary Lorenz, Mayor and Derek Lord, Economic Development Director

BRAVO:
Kerry Walter-Ashby, Council Member

Central Iowa Regional Drinking Water Commission:
Jim McKenna, Council Member
Don Clark, Municipal Utilities Director - Ex officio and Paul Moritz, Ass't City Mgr - Ex officio (alt)

City/School Subcommittee:
Gary Lorenz, Mayor; Mark Holm and Kelly Whiting, Council Members
         
Community Education Advisory Committee:
Kerry Walter-Ashby, Council Member

Four Mile Creek Watershed Management Authority:
Amy Bryant. Environmental Engineer and Mark Mueller, Public Works Director/City Engineer (alt)
          
Greater Des Moines Convention & Visitors Bureau:
Bobbi Bentz and Kelly Whiting (alt), Council Members
           
Metro Advisory Council:
Gary Lorenz, Mayor; Bobbi Bentz and Kelly Whiting (alt), Council Members
          
Uptown Ankeny Association:
Kerry Walter-Ashby, Council Member and Derek Lord, Economic Development Director (alt)

Action# H8-1. Consider motion to approve the appointments of the Mayor/City Council/Staff Subcommittee Appointments.

I.OLD BUSINESS: none
J.NEW BUSINESS:
1.Development Agreement - Casey's General Stores, Inc. through its affiliated company, Casey's Retail Company  (PH 2018-02)
Action# J1-1. Consider motion to adopt RESOLUTION approving a Development Agreement between the City of Ankeny and Casey's General Stores, Inc., through its affiliated Retail Company.

2.High Quality Jobs Program Application for Casey's Retail Company.
Iowa Economic Development Authority.
Action# J2-1. Consider motion to adopt RESOLUTION of the City Council of the City of Ankeny, Iowa approving the application of Casey's Retail Company to the Iowa Economic Development Authority High Quality Jobs Program.

3.Proposed 2018-2022 Capital Improvement Program (PH 2018-04)
Action# J3-1. Consider motion to adopt RESOLUTION approving the 2018-2022 Capital Improvement Program.

4.

Proposed Ash Tower Feeder Main Project

Initiate Proceedings

Action# J4-1. Consider motion to adopt RESOLUTION ordering construction on the Ash Tower Feeder Main Project and fixing a date for hearing thereon and taking of bids therefore. (date of bid-letting: 2/13/18 @ 10:30 a.m. / date of hrg: 2/19/18 @ 5:30 p.m.)

5.

Proposed Northwest Booster Station Project

Initiate Proceedings

Action# J5-1. Consider motion to adopt RESOLUTION ordering construction on the Northwest Booster Station Project and fixing a date for hearing thereon and taking of bids therefore. (date of bid-letting: 2/13/18 @ 10:30 a.m. / date of hrg: 2/19/18 @ 5:30 p.m.)

6.Proposed SE Peterson Drive / SE Trilein Drive - Storm Sewer Improvements
Initiate Proceedings
Action# J6-1. Consider motion to adopt RESOLUTION ordering construction on the SE Peterson Drive / SE Trilein Drive - Storm Sewer Improvements Project and fixing a date for hearing thereon and taking of bids therefore. (date of bid-letting: 2/13/18 @ 10:30 a.m. / date of hrg: 2/19/18 @ 5:30 p.m.)

7.Proposed 28E Agreement for the School Resource Officer Program
Action# J7-1. Consider motion to adopt RESOLUTION authorizing the execution of one certain 28E Agreement by and between the City of Ankeny, Iowa and the Ankeny Community School District pertaining to the School Resource Officer Program.

K.ADMINISTRATIVE BUSINESS:
•Report of the City Staff:
City Manager
City Attorney
•Report of the Governing Body:
Mayor

City Council Members:
Council Member Bentz
Council Member Holm
Council Member McKenna
Council Member Walter-Ashby
Council Member Whiting
•Future Council Agenda Items:
  • Council Budget Workshop - Operating Funds - 1/22/18 @ 5:30 p.m.
  • Council Budget Workshop - Hotel/Motel Funds and Enterprise Funds - 1/29/18 @ 5:30 p.m.
  • Public Hearing - SE East Lawn Area Utility Improvements - Phase 1 - 2/5/18 @ 5:30 p.m.
  • Public Hearing - Rezoning - Roger Bauer property - 2/5/18 @ 5:30 p.m.
  • Public Hearing - Ash Tower Feeder Main - 2/19/18 @ 5:30 p.m.
  • Public Hearing - Northwest Booster Station - 2/19/18 @ 5:30 p.m.
  • Public Hearing - SE Peterson Dr/SE Trilein Dr - Storm Sewer Improvements - 2/19/18 @ 5:30 p.m.
L.ADJOURNMENT
1.Adjournment
Council Action Planning Session will commence following adjournment of regular meeting.