ANKENY CITY COUNCIL

Regular Meeting

Monday, February 19, 2018
5:30 PM
Ankeny City Hall - City Council Chambers

410 W. First Street, Ankeny, Iowa

Gary Lorenz, Mayor
Mark Holm, Mayor Pro tem

Council Members: Bobbi Bentz, Jim McKenna, Wade Steenhoek, Kerry Walter-Ashby

All City Council meetings are open to the public. Assistive Listening Devices (ALD) are available for persons with impaired hearing. To request information in an alternative format or request an accommodation to participate in a City Council meeting, contact the Office of the City Clerk at 965-6405.

Anyone seeking assistance in communicating with the City should contact Relay Iowa at 1-800-735-2942 (TDY), or 1-800-735-2943 (Voice).

PROCEDURAL ACTIONS:
CALL TO ORDER:  Gary Lorenz, Mayor
ROLL CALL:  Pamela DeMouth, City Clerk 
PLEDGE OF ALLEGIANCE:  Gary Lorenz, Mayor

CEREMONY:
1.

Special Recognition:  Evan Eggland - Eagle Scout designation with Ankeny Troop 188

A.PUBLIC FORUM:
1.
  • Open Forum
B.APPROVAL OF AGENDA:
1.Approval of the February 19, 2018 Agenda:
Action# B1-1. Consider motion to approve and accept the February 19, 2018 agenda, without amendment.

C.PUBLIC HEARING(S):
1.PH 2018-07

Proposed Ash Tower Feeder Main Project

Action# C1-1. Consider motion to close Public Hearing 2018-07.

2.PH 2018-08

Proposed Northwest Booster Station Project

Action# C2-1. Consider motion to close Public Hearing 2018-08.

3.PH 2018-09Proposed SE Peterson Drive / SE Trilein Drive - Storm Sewer Improvements Project
Action# C3-1. Consider motion to close Public Hearing 2018-09.

4.PH 2018-10Proposed assessments for unpaid costs of cutting or eliminating vegetation upon property lying within the City of Ankeny.
Action# C4-1. Consider motion to close Public Hearing 2018-10.

5.PH 2018-11Proposed amendment to the Zoning Regulations, Chapter 192, of the Municipal Code of the City of Ankeny, by rezoning certain real estate owned by Classic Development, LLC from R-3 with restrictions to PUD.
Action# C5-1. Consider motion to close Public Hearing 2018-11.

6.PH 2018-12Proposed issuance of not to exceed $6,730,000 General Obligation Bonds (for essential corporate purposes)
Action# C6-1. Consider motion to close Public Hearing 2018-12.

7.PH 2018-13Proposed issuance of not to exceed $530,000 General Obligation Bonds (for general corporate purposes)
Action# C7-1. Consider motion to close Public Hearing 2018-13.

8.PH 2018-14Proposed issuance of not to exceed $450,000 General Obligation Bonds (for general corporate purposes)
Action# C8-1. Consider motion to close Public Hearing 2018-14.

D.REPORTS OF ADVISORY BOARDS AND COMMISSION:
1.Representative:   Park Board - Chad Hade
E.APPROVAL OF CONSENT AGENDA:
•Minutes
CA -1Approval of official council actions of the regular meeting of February 5, 2018, as published, subject to correction, as recommended by the City Clerk.
CA -2Receive and file minutes of the Civil Service Commission meeting of January 15, 2018.
CA -3Receive and file minutes of the Zoning Board of Adjustment meeting of January 16, 2018.
CA -4Receive and file minutes of the Plan and Zoning Commission meeting of January 16, 2018.
•Licenses and Permits
CA -5

Consider motion to approve the issuance of liquor license(s) and/or beer / wine permit(s) in the City of Ankeny. 

•Finance/Budget
CA -6Consider motion to receive and file Financial Reports for January 2018.
CA -7Consider motion to receive and file the Building Permits Report for January 2018.
CA -8Consider motion to receive and file Utility Billing Report for January 2018.
CA -9Consider motion to approve Payment #5 in the amount of $15,589.68 to Civil Design Advantage for engineering services on the Deer Creek Trunk Sewer Extension Design project.
CA -10Consider motion to approve Payment #6 in the amount of $275,501.06 to DDVI, Inc., for construction services on the Ankeny Fire Station No. 3 project.
CA -11Consider motion to approve Payment #2 in the amount of $4,300.00 to FOX Engineering Associates, Inc., for engineering services on the SE Magazine Road Water Main Improvements project.
CA -12Consider motion to approve Payment #9 in the amount of $7,442.00 to HR Green, Inc., for engineering services on the NW Irvinedale Drive Reconstruction (Design) project.
CA -13Consider motion to approve Payment #13 in the amount of $82,725.25 to OPN Architects for architectural design services on the Ankeny Kirkendall Public Library Construction project.
CA -14Consider motion to approve Payment #1 in the amount of $28,624.45 to Pine Grove Nursery, for construction services on the NE 36th Street Landscaping project.
CA -15Consider motion to approve Payment #6 in the amount of $71,296.79 to Quam Construction Company, Inc., for construction services on the SW District Drive & SW Merchant Street project.
CA -16Consider motion to approve Payment #10 in the amount of $5,918.47 to SVPA Architects, Inc. for construction services provided for the Ankeny Fire Station No. 3 project.
CA -17Consider motion to approve the February 19, 2018 Accounts Payable. (Finance Committee: J. McKenna, Chp, K. Whiting, B. Bentz) 
CA -18

Consider motion to adopt RESOLUTION authorizing the certification of liens to the Polk County Treasurer for purposes of assessing the cost of nuisance abatement against property. (PH 2018-10)

CA -19Consider motion to approve the award of the janitorial services contract to FBG Service Corporation of Des Moines, Iowa, and authorize the Mayor to sign the Letter of Agreement.
•Personnel Items
CA -20Consider motion to approve the Civil Service Commission list of applicants certified eligible for appointment to the position of Utilities Operator - Municipal Utilities Department, subject to passing all other requirements and the Civil Service Commission list of employees certified eligible for promotion to Fire Captain  - Fire Department, subject to passing all other requirements.
•Community Development Items
CA -21Consider motion to approve the Wangsness Plat 2 Preliminary Plat, subject to applicable Polk County subdivision requirements in lieu of the City of Ankeny subdivision regulations.
•Engineering Items
CA -22Consider motion to adopt RESOLUTION accepting public improvements in Corporate Woods Industrial Park Plat 2 for utilities.
CA -23Consider motion to adopt RESOLUTION accepting public improvements in Corporate Woods Industrial Park Plat 2 for paving.
CA -24Consider motion to adopt RESOLUTION accepting public improvements in Clover Ridge East Plat 1 for utilities.
CA -25Consider motion to adopt RESOLUTION accepting public improvements in Clover Ridge East Plat 1 for paving.
CA -26Consider motion to adopt RESOLUTION accepting public improvements in Prairie Crossing Industrial Plat 1 for utilities.
CA -27Consider motion to adopt RESOLUTION accepting public improvements in Prairie Trail Park Plat 1 for Utilities.
CA -28Consider motion to adopt RESOLUTION accepting public improvements in Prairie Trail Park Plat 1 for paving.
CA -29Consider motion to adopt RESOLUTION accepting public improvements in Otter Creek Golf Course Plat 9 for utilities.
CA -30Consider motion to adopt RESOLUTION accepting public improvements in Otter Creek Golf Course Plat 9 for paving.
CA -31Consider motion to adopt RESOLUTION accepting public improvements in Otter Creek Golf Course Plat 10 for utilities.
CA -32Consider motion to adopt RESOLUTION accepting public improvements in Otter Creek Golf Course Plat 10 for paving.
CA -33Consider motion to adopt RESOLUTION accepting public improvements in Village at Rock Creek Plat 1 for utilities.
CA -34Consider motion to adopt RESOLUTION accepting public improvements in Village at Rock Creek Plat 1 for paving.
CA -35Consider motion to adopt RESOLUTION accepting public improvements in Village at Trestle Crossing Plat 1 for utilities.
CA -36Consider motion to adopt RESOLUTION accepting a proposal from Scodeller Construction, Inc. in the amount of $109,728.00 for the construction of the 2018 PCC Pavement Preservation Program project.
CA -37Consider motion to adopt RESOLUTION approving and authorizing the acquisition of property and property interests for the SE Creekview Drive Utility Improvements project.
•Capital Improvement Projects - none
•Administrative Items
CA -38Consider motion to receive and file correspondence and petition submitted by Mark Hudson, Presbyterian Homes and Services/Mill Pond, dated January 31, 2018, regarding installing a four-way traffic light system at the intersection of SE Delaware Avenue and Mill Pond Court.
CA -39Consider motion to approve the Order Accepting Acknowledgement/Settlement Agreement with Cigarette Permit Holder, Wal-Mart Stores, Inc./Walmart #892, 1002 SE National Dr., Ankeny, Iowa.  
CA -40Consider motion to approve the Order Accepting Acknowledgement/Settlement Agreement with Cigarette Permit Holder, Central Iowa Vapors of Ankeny, LLC, 207 NE Delaware Avenue, Ste. 21, Ankeny, Iowa.  
CA -41Consider motion to approve the Order Accepting Acknowledgement/Settlement Agreement with Cigarette Permit Holder, Casey's General Store #2785, 1602 W 1st St., Ankeny, Iowa.
CA -42

Consider motion to adopt RESOLUTION fixing a date for a public hearing to consider the approval and authorization of the sale of the abandoned sewer treatment site located on SE Creekview Drive from the City of Ankeny to Midwest Radio, Inc. (date of hrg: 3/5/18 @ 5:30 p.m.)

CA -43

Consider motion to adopt RESOLUTION setting dates of a consultation and a public hearing on a proposed Amendment No. 8 to the 1989 Ankeny Economic Development Urban Renewal Plan in the City of Ankeny, State of Iowa. (date of hrg: 3/19/18 @ 5:30 p.m.)

CA -44

Consider motion to adopt RESOLUTION determining the necessity and setting dates of a consultation and a public hearing on a proposed amended and restated 1991 City of Ankeny Urban Renewal Plan for the City of Ankeny, State of Iowa.  (date of hrg: 3/19/18 @ 5:30 p.m.)

CA -45Consider motion to adopt RESOLUTION setting a public hearing on a development agreement between the City of Ankeny and Accelerated Ag Technologies, LLC. (date of hrg: 3/5/2018 @ 5:30 p.m.)
CA -46Consider motion to adopt RESOLUTION authorizing the execution of a Joint City/County Agreement between the City of Ankeny, Iowa and Polk County, Iowa with respect to the proposed Norwoodville Urban Renewal Plan.
•Approval of Consent Agenda Items
1.Consent Agenda Items CA-1 through CA-46:
Action# E1-1. Consider motion to approve the recommendations for Consent Agenda Items CA-1 through CA-46.

F.SUPPLEMENTAL AND REMOVED CONSENT AGENDA ITEMS:
1.
Supplemental and Removed Consent Agenda
Action# F1-1. Consider motion to approve the Supplemental and Removed Consent Agenda Items CA-

G.RECESS - Gary Lorenz, Mayor
H.LEGISLATIVE BUSINESS:
•Approval of Ordinances:
1.Ord 1934An Ordinance vacating a public utility and drainage easement located on Lots 5 and 6, Metro North.
Action# H1-1. Consider motion to accept third consideration of ORDINANCE 1934, sending it on its final passage and publication as required by law.

Action# H1-2. Consider motion to accept RESOLUTION authorizing the sale of real estate vacated by the City of Ankeny to Denny Elwell Family, LC.

2.Ord 1935An Ordinance amending the Zoning Regulations, Chapter 192, of the Municipal Code of the City of Ankeny, Iowa, by rezoning certain real estate owned by Roger Bauer. 
Action# H2-1. Consider motion to accept second consideration of ORDINANCE 1935.

3.Ord 1937An Ordinance amending the Zoning Regulations, Chapter 192, of the Municipal Code of the City of Ankeny, by rezoning certain real estate owned by Classic Development, LLC.  (PH 2018-11)
Action# H3-1. Consider motion to accept first consideration of ORDINANCE 1937.

4.Ord 1938An Ordinance amending the Code of Ordinances of the City of Ankeny, Iowa, by amending provisions pertaining to water rates.
Action# H4-1. Consider motion to accept first consideration of ORDINANCE 1938.

5.Ord 1939An Ordinance amending the Code of Ordinances of the City of Ankeny, Iowa, by amending provisions pertaining to stormwater management fees.
Action# H5-1. Consider motion to accept first consideration of ORDINANCE 1939.

I.OLD BUSINESS: none
J.NEW BUSINESS:
1.Proposed Ash Tower Feeder Main Project (PH 2018-07)
Action# J1-1. Consider motion to:  1) adopt RESOLUTION adopting plans, specifications, form of contract and estimate of cost ($1,885,755.00); 2) receive and file report of bids received February 13, 2018; and 3) adopt RESOLUTION making award of construction contract with Graff Excavating, Inc., of Toledo, Iowa, in the amount of $1,468,314.50 for the Ash Tower Feeder Main Project.

Action# J1-2. Consider motion to adopt RESOLUTION approving construction contract and bond with Graff Excavating, Inc. of Toledo, Iowa, in the amount of $1,468,314.50 for the Ash Tower Feeder Main Project.

2.Proposed Northwest Booster Station Project (PH 2018-08)
Action# J2-1. Consider motion to:  1) adopt RESOLUTION adopting plans, specifications, form of contract and estimate of cost ($2,699,545.00); 2) receive and file report of bids received February 13, 2018; and 3) adopt RESOLUTION making award of construction contract with C. L. Carroll Co., Inc., of Des Moines, Iowa, in the amount of $2,273,761.00 for the Northwest Booster Station Project.

Action# J2-2. Consider motion to adopt RESOLUTION approving construction contract and bond with C. L. Carroll Co., Inc. of Des Moines, Iowa, in the amount of $2,273,761.00 for the Northwest Booster Station Project.

3.Proposed SE Peterson Dr/SE Trilein Dr - Storm Sewer Improvements Project (PH 2018-09)
Action# J3-1. Consider motion to:  1) adopt RESOLUTION adopting plans, specifications, form of contract and estimate of cost ($490,274.00) and enhancement of payment; 2) receive and file report of bids received February 13, 2018; and 3) adopt RESOLUTION making award of construction contract with McAninch Corporation of Des Moines, Iowa, in the amount of $487,353.00 for the SE Peterson Dr/SE Trilein Dr - Storm Sewer Improvements Project.


Action# J3-2. Consider motion to adopt RESOLUTION approving construction contract and bond with McAninch Corporation of Des Moines, Iowa, in the amount of $487,353.00 for the SE Peterson Dr / SE Trilein Dr - Storm Sewer Improvements Project.

4.Proposed Issuance of Not To Exceed $6,730,000 General Obligation Bonds (PH 2018-12) 
Action# J4-1. Consider motion to adopt RESOLUTION instituting proceedings to take additional action for the issuance of not to exceed $6,730,000 General Obligation Bonds.

5.Proposed Issuance of Not To Exceed $530,000 General Obligation Bonds (PH 2018-13) 
Action# J5-1. Consider motion to adopt RESOLUTION instituting proceedings to take additional action for the issuance of not to exceed $530,000 General Obligation Bonds.

6.Proposed Issuance of Not To Exceed $450,000 General Obligation Bonds (PH 2018-14) 
Action# J6-1. Consider motion to adopt RESOLUTION instituting proceedings to take additional action for the issuance of not to exceed $450,000 General Obligation Bonds.


7.Proposed Issuance of $13,755,000 General Obligation Bonds, Series 2018A
Action# J7-1. Consider motion to adopt RESOLUTION authorizing the issuance of $13,755,000 General Obligation Bonds, Series 2018A, and levying a tax for the payment thereof.

8.

Proposed NW Irvinedale Drive and NW 5th Street Intersection Improvements

Initiate Proceedings

Action# J8-1. Consider motion to adopt RESOLUTION ordering construction on the NW Irvinedale Drive and NW 5th Street Intersection Improvements project and fixing date for hearing thereon and taking of bids therefore.  (date of bid-letting:  03/13/18 @ 10:30 a.m. / date of hrg:  03/19/18 @ 5:30 p.m.)

9.

SE Delaware Streambank Stabilization Project

Professional Services Agreement with JEO Consulting Group, Inc.

Action# J9-1. Consider motion to approve the Professional Services Agreement with JEO Consulting Group, Inc., for engineering services on the SE Delaware Streambank Stabilization Project in an amount not to exceed $56,900.00 and authorize the Mayor to execute said agreement.

10.

I-35 Southbound Ramps and SE Corporate Woods Drive Traffic Signal Project

Professional Services Agreement with Snyder & Associates, Inc.
Action# J10-1. Consider motion to approve the Professional Services Agreement with Snyder & Associates, Inc., for engineering services on the I-35 Southbound Ramps and SE Corporate Woods Drive Traffic Signal project in an amount not to exceed $57,400.00 and authorize the Mayor to execute said agreement.

11.2018-2020 Mowing Services - High Profile and North Zones
Action# J11-1. Consider motion to adopt RESOLUTION, approving a mowing contract for Ankeny's High Profile and North Zones, between the City of Ankeny and "AAA Lawn Services, LLC".

12.2018-2020 Mowing Services - South Zone
Action# J12-1. Consider motion to adopt RESOLUTION, approving a mowing contract for Ankeny's South Zones, between the City of Ankeny and "Beautiful Lawns by Long's, LLC".

K.ADMINISTRATIVE BUSINESS:
•Report of the City Staff:
City Manager
City Attorney
•Report of the Governing Body:
Mayor

City Council Members:
Council Member Bentz
Council Member Holm
Council Member McKenna
Council Member Walter-Ashby
Council Member Whiting
•Future Council Agenda Items:
  • Public Hearing - FY18 Budget Amendment - 3/5/18 @ 5:30 p.m.
  • Public Hearing - FY19 Proposed Budget - 3/5/18 @ 5:30 p.m.
  • Public Hearing - 2018 SW 3rd St Water Main Improvements - 3/5/18 @ 5:30 p.m.
  • Public Hearing - 2018 PCC Street Patching Program - 3/5/18 @ 5:30 p.m.
  • Public Hearing - Sale of Abandoned Sewer Treatment Site - SE Creekview Dr.  - 3/5/18 @ 5:30 p.m.
  • Public Hearing - Development Agreement - Accelerated Ag Technologies - 3/5/18 @ 5:30 p.m.
  • Public Hearing - Amendment No. 8 - 1989 Ankeny Economic Development Urban Renewal Plan - 3/19/18 @ 5:30 p.m.
  • Public Hearing - 1991 Ankeny Economic Development Urban Renewal Plan - 3/19/18 @ 5:30 p.m.
  • Public Hearing - Ankeny Kirkendall Public Library Project - 3/19/18 @ 5:30 p.m.
  • Public Hearing - NW Irvinedale Drive and NW 5th Street Intersection Improvements Project - 3/19/18 @ 5:30 p.m.

 

 

L.ADJOURNMENT
1.Adjournment