ANKENY CITY COUNCIL

Regular Meeting

Monday, March 5, 2018
5:30 PM
Ankeny City Hall - City Council Chambers

410 W. First Street, Ankeny, Iowa

Gary Lorenz, Mayor
Mark Holm, Mayor Pro tem

Council Members: Bobbi Bentz, Jim McKenna, Wade Steenhoek, Kerry Walter-Ashby

All City Council meetings are open to the public. Assistive Listening Devices (ALD) are available for persons with impaired hearing. To request information in an alternative format or request an accommodation to participate in a City Council meeting, contact the Office of the City Clerk at 965-6405.

Anyone seeking assistance in communicating with the City should contact Relay Iowa at 1-800-735-2942 (TDY), or 1-800-735-2943 (Voice).

PROCEDURAL ACTIONS:
CALL TO ORDER:  Gary Lorenz, Mayor
ROLL CALL:  Debra M. Arend, Deputy City Clerk 
PLEDGE OF ALLEGIANCE:  Gary Lorenz, Mayor

CEREMONY: none
A.PUBLIC FORUM:
1.
  • Open Forum
B.APPROVAL OF AGENDA:
1.Approval of the March 5, 2018 Agenda:
Action# B1-1. Consider motion to approve and accept the March 5, 2018 agenda, without amendment.

C.PUBLIC HEARING(S):
1.PH 2018-15Proposed Amendment of Current Budget for Fiscal Year Ending June 30, 2018
Action# C1-1. Consider motion to close Public Hearing 2018-15.

2.PH 2018-16

Proposed Adoption of Budget and Certification of Taxes for Fiscal Year Ending June 30, 2019

Action# C2-1. Consider motion to close Public Hearing 2018-16.

3.PH 2018-17Proposed SW 3rd Street Water Main Improvements Project
Action# C3-1. Consider motion to close Public Hearing 2018-17.

4.PH 2018-18Proposed 2018 PCC Street Patching Program
Action# C4-1. Consider motion to close Public Hearing 2018-18.

5.PH 2018-19Proposed Sale of Abandoned Sewer Treatment Site Located on SE Creekview Drive From The City of Ankeny To Midwest Radio, Inc.
Action# C5-1. Consider motion to close Public Hearing 2018-19.

6.PH 2018-20Proposed Development Agreement between the City of Ankeny and Accelerated Ag Technologies, LLC.
Action# C6-1. Consider motion to close Public Hearing 2018-20.

D.REPORTS OF ADVISORY BOARDS AND COMMISSION:
1.Representative:  Plan and Zoning Commission - Sara Houlihan

E.APPROVAL OF CONSENT AGENDA:
•Minutes
CA -1Approval of official council actions of the regular meeting of February 19, 2018, as published, subject to correction, as recommended by the City Clerk.
CA -2Receive and file minutes of the Ankeny Cultural Arts Board meeting of December 11, 2017.
CA -3Receive and file minutes of the Library Board of Trustees meeting of January 18, 2018.
CA -4Receive and file minutes of the Plan and Zoning Commission meeting of February 6, 2018.
CA -5

Receive and file minutes of the Civil Service Commission meeting of February 12, 2018.

•Licenses and Permits
CA -6

Consider motion to approve the issuance of liquor license(s) and/or beer / wine permit(s) in the City of Ankeny. 

•Finance/Budget
CA -7Consider motion to approve Payment #6 in the amount of $3,136.00 to Calhoun-Burns and Associates, Inc., for engineering services on the NE 54th Street Bridge Replacement over Tributary to Fourmile Creek project.
CA -8Consider motion to approve Amendment No. 2 to the Professional Services Agreement increasing the contract amount by $25,991.00 with Civil Design Advantage for construction engineering services on the SE East Lawn Area Utility Improvements and SE Peterson / SE Trilein Storm Sewer Improvements project.  
CA -9Consider motion to approve Payment #6 in the amount of $1,422.07 to Civil Design Advantage for engineering services on the SE East Lawn Area Utility Improvements - Phase 1 and SE Peterson/SE Trilein Storm Sewer Improvements project.
CA -10Consider motion to approve Change Order #6 increasing the contract amount by $22,884.77 to Concrete Technologies, Inc., for construction services on the NE 36th Street Reconstruction - Phase 2 project.
CA -11Consider motion to approve Payment #9 in the amount of $68,403.22 to Concrete Technologies, Inc., for construction services on the NE 36th Street Reconstruction - Phase 2 project.
CA -12Consider motion to approve Payment #7 in the amount of $203,634.32 to DDVI, Inc., for construction services on the Ankeny Fire Station No. 3 Project.
CA -13Consider motion to approve Payment #17 in the amount of $15,874.51 to HR Green, Inc., for engineering services on the 2016-Tradition Park Stormwater Detention Basin Remediation project.
CA -14Consider motion to approve Payment #4 in the amount of $4,832.95 to MSA Professional Services Inc., for engineering services on the 2018 SW 3rd Street Water Main Improvements (Design) project.
CA -15Consider motion to approve Payment #7 in the amount of $8,947.50 to Nilles Associates, Inc., for engineering services on the Chautauqua Park Lake Recreational Trail project.
CA -16Consider motion to approve Amendment No. 1 to the Professional Services Agreement increasing the contract amount by $156,800.00 with Snyder & Associates, Inc. for construction engineering services on the Ash Tower Feeder Main Project.  
CA -17
Consider motion to approve Payment #8 in the amount of $6,098.73 to Snyder & Associates, Inc., for engineering services on the Ash Tower Feeder Main project.
CA -18Consider motion to approve Payment #85 in the amount of $3,868.75 to Snyder & Associates, Inc., for engineering services on the E. 1st Street Interchange Reconstruction project.
CA -19Consider motion to approve Payment #2 in the amount of $8,415.35 to Snyder & Associates, Inc., for engineering services on the City Welcome Sign Project.      
CA -20Consider motion to approve Payment #36 in the amount of $5,281.13 to Snyder & Associates, Inc., for engineering services on the NE 36th St. Bridge Widening & Roadway Reconstruction project.
CA -21Consider motion to approve Payment #10 in the amount of $4,111.14 to Snyder & Associates, Inc., for engineering services on the NE Delaware Avenue Pedestrian Bridge & Sidewalk Connection project.
CA -22Consider motion to approve Payment #2 in the amount of $6,748.50 to Snyder & Associates, Inc., for design services on the SE Convenience Blvd. Extension Project.
CA -23Consider motion to approve Payment #10 in the amount of $11,791.23 to Snyder & Associates, Inc., for engineering services on the SE Creekview Dr Drainage & Pavement Improvements project.
CA -24

Consider motion to approve Payment #2 in the amount of $3,000.00 to Snyder & Associates, Inc., for engineering services for the Sunset Park Restroom Remodel Project.

CA -25Consider motion to approve Payment #2 in the amount of $6,499.07 to Snyder & Associates, Inc., for engineering services on the Traffic Signal System Timings Update project.
CA -26Consider motion to approve the March 5, 2018 Accounts Payable. (Finance Committee: K. Whiting, Chp,  B. Bentz, K. Walter-Ashby) 
CA -27Consider motion to adopt RESOLUTION authorizing the purchase of lighting materials from Musco Sports Lighting LLC for use on fields #45 and #46 at the Prairie Ridge Sports Complex.
•Personnel Items
CA -28

Consider motion to approve the new job descriptions for the following positions approved in the FY19 budget:  Utilities Superintendent - Wastewater; Utilities Superintendent - Water; Human Resources Coordinator; Network Technician and Traffic Engineering Manager.

CA -29Consider motion to approve the Civil Service Commission list of applicants certified eligible for appointment to the position of Customer Service Rep - Municipal Utilities Department, subject to passing all other requirements .  
CA -30

Consider motion to approve the amendment to the addendum to the City of Ankeny Handbook.

•Community Development Items
CA -31Consider motion to adopt RESOLUTION accepting final plat, parksite dedication agreement, deed to streets, subdivision bonds for erosion control, performance and maintenance bonds for paving and underground improvements, platted easements and approval of cost participation for truncated domes and ramps associated with 8-foot wide sidewalk for Deer Creek South Plat 2.
CA -32Consider motion to adopt RESOLUTION approving plans and specifications and accepting contracts and performance and maintenance bonds for the construction of water main, sanitary sewer and storm sewer in Deer Creek South Plat 2.
CA -33Consider motion to adopt RESOLUTION approving plans and specifications and accepting contracts, performance and maintenance bonds for the construction of street paving in Deer Creek South Plat 2.
CA -34Consider motion to adopt RESOLUTION providing for the notice and hearing of the City Council of the City of Ankeny regarding the voluntary urbanized annexation of property owned by Wayne Abuhl. (date of hrg: 4/2/18 @ 5:30)
CA -35Consider motion to adopt RESOLUTION accepting final plat, parksite dedication agreement, deed to streets, subdivision bonds for erosion control, performance and maintenance bonds for paving and underground improvements and platted easements for The Crossings at Deer Creek Plat 2.
CA -36Consider motion to adopt RESOLUTION approving plans and specifications and accepting contracts, performance and maintenance bonds for the construction of water main, sanitary sewer and storm sewer in The Crossings at Deer Creek Plat 2.
CA -37Consider motion to adopt RESOLUTION approving plans and specifications and accepting contracts, performance and maintenance bonds for the construction of street paving in The Crossings at Deer Creek Plat 2.
CA -38Consider motion to approve the 36 West Preliminary Plat.
•Engineering Items
CA -39Consider motion to adopt RESOLUTION accepting maintenance bond for water main and sanitary sewer in Park Sight Office Park at Prairie Trail Plat 3.
CA -40Consider motion to adopt RESOLUTION authorizing the execution of a Cooperative Agreement for Primary Highway Improvement Project between the Iowa Department of Transportation (DOT) and the City of Ankeny, Iowa for the sharing of project costs for the proposed High Trestle Trail Extension project.
•Capital Improvement Projects - none
•Administrative Items
CA -41Consider motion to adopt RESOLUTION adopting a certain supplement prepared by Iowa Codification, Inc., as an official supplement to the 2008 Code of Ordinances. (Covering ordinances through 1932)
CA -42

Consider motion to adopt RESOLUTION approving exclusive beverage contract between the City of Ankeny, Iowa and Pepsico.

CA -43Consider motion to adopt RESOLUTION to approve the 28E Agreement for funding of Emergency Management Administration. 
CA -44Consider motion to adopt RESOLUTION approving a Partial Termination Certificate of the Development Agreement between the City of Ankeny, Iowa and DRA Properties, LC.
•Approval of Consent Agenda Items
1.Consent Agenda Items CA-1 through CA-44:
Action# E1-1. Consider motion to approve the recommendations for Consent Agenda Items CA-1 through CA-44.

F.SUPPLEMENTAL AND REMOVED CONSENT AGENDA ITEMS:
1.
Supplemental and Removed Consent Agenda
Action# F1-1. Consider motion to approve the Supplemental and Removed Consent Agenda Items CA-

G.RECESS - Gary Lorenz, Mayor
H.LEGISLATIVE BUSINESS:
•Approval of Ordinances:
1.Ord 1937An Ordinance amending the Zoning Regulations, Chapter 192, of the Municipal Code of the City of Ankeny, by rezoning certain real estate owned by Classic Development, LLC. 
Action# H1-1. Consider motion to accept second consideration of ORDINANCE 1937.

2.Ord 1938An Ordinance amending the Code of Ordinances of the City of Ankeny, Iowa, by amending provisions pertaining to water rates.
Action# H2-1. Consider motion to accept second consideration of ORDINANCE 1938.

3.Ord 1939An Ordinance amending the Code of Ordinances of the City of Ankeny, Iowa, by amending provisions pertaining to stormwater management fees.
Action# H3-1. Consider motion to accept second consideration of ORDINANCE 1939.

4.Ord 1940An Ordinance amending Chapter 69, Parking Regulations, of the Municipal Code of the City of Ankeny, Iowa, by amending Section 69.10, No Parking on North and East Sides of Streets, along:

 

1.  The south side of NW 5th Street from North Ankeny Boulevard to a point 125 feet west of NW School Street.

Action# H4-1. Consider motion to accept first consideration of ORDINANCE 1940.

5.Ord. 1941An Ordinance amending the Code of Ordinances of the City of Ankeny, Iowa by amending the provisions pertaining to water and sewer billing procedures. 
Action# H5-1. Consider motion to accept first consideration of ORDINANCE 1941.

I.OLD BUSINESS: none
J.NEW BUSINESS:
1.

Proposed Amendment of Current Budget for Fiscal Year Ending June 30, 2018 (PH 2018-15)

Action# J1-1. Consider motion to adopt RESOLUTION amending the current budget for fiscal year ending June 30, 2018.

2.Proposed Adoption of Budget and Certification of Taxes for Fiscal Year Ending June 30, 2019 (PH 2018-16)
Action# J2-1. Consider motion to adopt RESOLUTION adopting the annual operating budget for fiscal year ending June 30, 2019.

3.FY 2019 Hotel Motel Tax Distribution
Action# J3-1. Consider motion to adopt RESOLUTION establishing the Hotel Motel Tax distribution for fiscal year 2019.

4.

FY 2019 Personnel Changes

Action# J4-1. Consider motion to adopt RESOLUTION authorizing personnel changes approved in the Fiscal Year 2018 Budget Amendment and Fiscal Year 2019 Budget.

5.Proposed SW 3rd Street Water Main Improvements Project (PH 2018-17)
Action# J5-1. Consider motion to:  1) adopt RESOLUTION adopting plans, specifications, form of contract and estimate of cost ($298,203.30); 2) receive and file report of bids received February 27, 2018; and 3) adopt RESOLUTION making award of construction contract with Halbrook Excavating of Ankeny, Iowa, in the amount of $321,670.00 for the 2018 SW 3rd Street Water Main Improvements Project.

Action# J5-2. Consider motion to adopt RESOLUTION approving construction contract and bond with Halbrook Excavating of Ankeny, Iowa, in the amount of $321,670.00 for the 2018 SW 3rd Street Water Main Improvements Project.

6.Proposed 2018 PCC Street Patching Program (PH 2018-18)
Action# J6-1. Consider motion to: 1) adopt RESOLUTION adopting plans, specifications, form of contract and estimate of cost ($348,350.00); 2) receive and file report of bids received February 27, 2018; and 3) adopt RESOLUTION making award of construction contract with Howser Concrete Services, LLC of Ankeny, Iowa, in the amount of $279,625.00 for the 2018 PCC Street Patching Program.


Action# J6-2. Consider motion to adopt RESOLUTION approving construction contract and bond with Howser Concrete Services, LLC of Ankeny, Iowa, in the amount of $279,625.00 for the 2018 PCC Street Patching Program.

7.

Proposed Sale of Abandoned Sewer Treatment Site Located on SE Creekview Drive From The City of Ankeny To Midwest Radio, Inc. (PH 2018-19)

Action# J7-1. Consider a motion to adopt a RESOLUTION making final determination on the potential sale of the abandoned sewer treatment site located on SE Creekview and authorizing the execution of a purchase agreement by and between the City of Ankeny and Midwest Radio, Inc.

8.Proposed Development Agreement between the City of Ankeny and Accelerated Ag Technologies, LLC.  (PH 2018-20)
Action# J8-1. Consider motion to adopt RESOLUTION approving development agreement with Accelerated Ag Technologies, LLC.

9.

Ankeny Economic Development Urban Renewal Area Project Approval

Accelerated Ag Technologies, LLC

Action# J9-1. Consider motion to adopt RESOLUTION approving project in the Ankeny Economic Development Urban Renewal Area and directing the filing of certification under Iowa Code Section 403.19. 

10.

South Ankeny Boulevard and SE Shurfine Drive/SW Prairie Trail Parkway Intersection Improvements

Professional Services Agreement with Snyder & Associates, Inc.

Action# J10-1. Consider motion to approve the Professional Services Agreement with Snyder & Associates, Inc., for conceptual design, preliminary design, final design, property acquisition and bidding phase services on the South Ankeny Boulevard and SE Shurfine Drive/SW Prairie Trail Parkway Intersection Improvements project in an amount not to exceed $261,800.00 and authorize the Mayor to execute said Agreement.

11.

Proposed 2018 PCC Reconstruction - NW Prairie Ridge Drive

Initiate Proceedings

Action# J11-1. Consider motion to adopt RESOLUTION ordering construction on the 2018 PCC Reconstruction - NW Prairie Ridge Drive  and fixing a date for hearing thereon and taking of bids therefore. (date of bid-letting: 3/27/18 @ 10:30 a.m. / date of hrg: 4/2/18 @ 5:30 p.m.)

12.

Proposed SW Market Street Extension

Initiate Proceedings

Action# J12-1. Consider motion to adopt RESOLUTION ordering construction on the SW Market Street Extension and fixing a date for hearing thereon and taking of bids therefore. (date of bid-letting: 3/27/18 @ 10:30 a.m. / date of hrg: 4/2/18 @ 5:30 p.m.)

K.ADMINISTRATIVE BUSINESS:
•Report of the City Staff:
City Manager
City Attorney
•Report of the Governing Body:
Mayor

City Council Members:
Council Member Bentz
Council Member Holm
Council Member McKenna
Council Member Walter-Ashby
Council Member Whiting
•Future Council Agenda Items:
  • Public Hearing - Amendment No. 8 - 1989 Ankeny Economic Development Urban Renewal Plan - 3/19/18 @ 5:30 p.m.
  • Public Hearing - 1991 Ankeny Economic Development Urban Renewal Plan - 3/19/18 @ 5:30 p.m.
  • Public Hearing - Ankeny Kirkendall Public Library project - 3/19/18 @ 5:30 p.m.
  • Public Hearing - NW Irvinedale Drive & NW 5th Street Intersection Improvements project - 3/19/18 @ 5:30 p.m.
  • Public Hearing - Abuhl/Kimberley Annexation - 4/2/18 @ 5:30 p.m.
  • Public Hearing - 2018 PCC Reconstruction-NW Prairie Ridge Drive project - 4/2/18 @ 5:30 p.m.
  • Public Hearing - SW Market Street Extension project - 4/2/18 @ 5:30 p.m.
L.ADJOURNMENT
1.Adjournment