| | | | | | | | ANKENY CITY COUNCIL
Regular Meeting
Monday, March 19, 2018 5:30 PM Ankeny City Hall - City Council Chambers
410 W. First Street, Ankeny, Iowa
| | |
| | | | | | | | Gary Lorenz, Mayor
Mark Holm, Mayor Pro tem
Council Members: Bobbi Bentz, Jim McKenna, Wade Steenhoek, Kerry Walter-Ashby | | |
| | | | | | | | All City Council meetings are open to the public. Assistive Listening Devices (ALD) are available for persons with impaired hearing. To request information in an alternative format or request an accommodation to participate in a City Council meeting, contact the Office of the City Clerk at 965-6405. Anyone seeking assistance in communicating with the City should contact Relay Iowa at 1-800-735-2942 (TDY), or 1-800-735-2943 (Voice). | | |
| | | | | | | | | |
CALL TO ORDER: |
Gary Lorenz, Mayor |
ROLL CALL: |
Pamela DeMouth, City Clerk |
PLEDGE OF ALLEGIANCE: |
Gary Lorenz, Mayor |
| | | | | | | | | | | | | | | | | | | |
| | | | | | | | | 1. | Approval of the March 19, 2018 Agenda: | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | Action# B1-1. Consider motion to approve and accept the March 19, 2018 agenda, with/without amendment.
| | | | | |
| | | | | | | | D. | REPORTS OF ADVISORY BOARDS AND COMMISSION: | | | |
| | | | | | | | E. | APPROVAL OF CONSENT AGENDA: | | | |
| | | | | | | | | CA - | 6 | Consider motion to receive and file Financial Reports for February 2018. | | | | | | | | | | | | | CA - | 7 | Consider motion to receive and file Building Permit Report for February 2018. | | | | | | | | | | | | | CA - | 8 | Consider motion to receive and file Utility Billing Report for February 2018. | | | | | | | | | | | | | CA - | 9 | Consider motion to approve Payment #6 in the amount of $10,511.87 to Civil Design Advantage for engineering services on the Deer Creek Trunk Sewer Extension Design project.
| | | | | | | | | | | | | CA - | 10 | Consider motion to approve Payment #7 in the amount of $5,068.00 to Civil Design Advantage for engineering services on the SE East Lawn Area Utility Improvements - Phase 1 and SE Peterson/SE Trilein Storm Sewer Improvements project. | | | | | | | | | | | | | CA - | 11 | Consider motion to approve Amendment No. 1 to the Professional Services Agreement increasing the contract amount by $336,033.00 with HR Green, Inc., for construction engineering services on the NW Irvinedale Drive and NW 5th Street Intersection Improvements project. | | | | | | | | | | | | | CA - | 12 | Consider motion to approve Payment #10 in the amount of $2,930.00 to HR Green, Inc., for engineering services on the NW Irvinedale Drive Reconstruction (Design) project.
| | | | | | | | | | | | | CA - | 13 | Consider motion to approve Payment #14 in the amount of $56,813.95 to OPN Architects for design services provided for the Ankeny Kirkendall Public Library project. | | | | | | | | | | | | | CA - | 14 | Consider motion to approve Amendment No. 1 to the Professional Services Agreement increasing the contract amount by $174,465.00 with Veenstra & Kimm, Inc., for construction engineering services on the Northwest Booster Station. | | | | | | | | | | | | | CA - | 15 | Consider motion to approve the March 19, 2018 Accounts Payable. (Finance Committee: B. Bentz, Chp, K. Walter-Ashby, M. Holm) | | | | | | | | | | | | | CA - | 16 | Consider motion to adopt RESOLUTION adopting a schedule of fees and charges for certain permit activities as authorized by the City of Ankeny, Iowa, Municipal Code. | | | | | | | | | | | | | CA - | 17 | Consider motion to adopt RESOLUTION adopting a schedule of fees and charges for certain rental inspection activities and rental registration duration as authorized by the City of Ankeny, Iowa Municipal Code. | | | | | | | | | | | | | CA - | 18 | Consider motion to approve the award of the HVAC Services contract to Excel Mechanical Company, Inc., of Des Moines, Iowa and authorize the Mayor to sign the Letter of Agreement. | | | | | | | | | | | |
| | | | | | | | | • | Community Development Items | | | |
| | | | | | | | | CA - | 24 | Consider motion to adopt RESOLUTION accepting public improvements in The Cove at Prairie Trail for Utilities.
| | | | | | | | | | | | | CA - | 25 | Consider motion to adopt RESOLUTION accepting public improvements in Signature Village State Street for utilities.
| | | | | | | | | | | | | CA - | 26 | Consider motion to adopt RESOLUTION accepting public improvements in Mill Pond Care Center Redevelopment for paving. | | | | | | | | | | | | | CA - | 27 | Consider motion to adopt RESOLUTION accepting a purchase agreement and approving documents for the acquisition of temporary construction easement for the Ankeny Boulevard (U.S. Highway 69) and First Street Intersection Improvements project in Ankeny, Iowa. (Cox Properties, LLC) | | | | | | | | | | | | | CA - | 28 | Consider motion to adopt RESOLUTION accepting a purchase agreement and approving documents for the acquisition of temporary construction easement for the Ankeny Boulevard (U.S. Highway 69) and First Street Intersection Improvements project in Ankeny, Iowa. (FN & R. Rental, LLC) | | | | | | | | | | | | | CA - | 29 | Consider motion to adopt a RESOLUTION accepting a purchase agreement and approving documents for the acquisition of temporary construction easement for the NW Irvinedale Drive and NW 5th Street Intersection Improvements project in Ankeny, Iowa. (2918 NW 5th Street - Jason Haley)
| | | | | | | | | | | | | CA - | 30 | Consider motion to adopt a RESOLUTION accepting a purchase agreement and approving documents for the acquisition of street right-of-way and temporary construction easement for the NW Irvinedale Drive and NW 5th Street Intersection Improvements project in Ankeny, Iowa. (3016 NW 5th Street - William and Tonya Kimberley) | | | | | | | | | | | | | CA - | 31 | Consider motion to adopt a RESOLUTION accepting a purchase agreement and approving documents for the acquisition of permanent sanitary sewer easement and temporary construction easement for the NW Irvinedale Drive and NW 5th Street Intersection Improvements project in Ankeny, Iowa. (3003 NW 5th Street - Timothy and Patricia Fessler)
| | | | | | | | | | | | | CA - | 32 | Consider motion to adopt a RESOLUTION accepting a purchase agreement and approving documents for the acquisition of permanent sanitary sewer easement and temporary construction easement for the NW Irvinedale Drive and NW 5th Street Intersection Improvements project in Ankeny, Iowa. (3005 NW 5th Street - Julian and Julie Galloway)
| | | | | | | | | | | | | CA - | 33 | Consider motion to adopt a RESOLUTION accepting a purchase agreement and approving documents for the acquisition of permanent sanitary sewer easement and temporary construction easement for the NW Irvinedale Drive and NW 5th Street Intersection Improvements project in Ankeny, Iowa. (405 NW Irvinedale Dr. - Charles and Julie Hall) | | | | | | | | | | | | | CA - | 34 | Consider motion to adopt a RESOLUTION accepting a purchase agreement and approving documents for the acquisition of permanent sidewalk easement and temporary construction easement for the NW Irvinedale Drive and NW 5th Street Intersection Improvements project in Ankeny, Iowa. (3001 NW 5th Street - Bruce and Patricia Spurlock)
| | | | | | | | | | | | | CA - | 35 | Consider motion to adopt a RESOLUTION accepting a purchase agreement and approving documents for the acquisition of permanent sanitary sewer easement for the NW Irvinedale Drive and NW 5th Street Intersection Improvements project in Ankeny, Iowa. (2917 NW 5th Street - Tyler and Christine Hill)
| | | | | | | | | | | |
| | | | | | | | | • | Capital Improvement Projects | | | |
| | | | | | | | | • | Approval of Consent Agenda Items | | | |
| | | | | | | | | 1. | Consent Agenda Items CA-1 through CA-38: | | | | | | | | | | | | | | Action# E1-1. Consider motion to approve the recommendations for Consent Agenda Items CA-1 through CA-38.
| | | | | |
| | | | | | | | F. | SUPPLEMENTAL AND REMOVED CONSENT AGENDA ITEMS: | | | |
| | | | | | | | G. | RECESS - Gary Lorenz, Mayor | | | | | | | | | | | |
| | | | | | | | | 1. | Ord 1937 | An Ordinance amending the Zoning Regulations, Chapter 192, of the Municipal Code of the City of Ankeny, by rezoning certain real estate owned by Classic Development, LLC. | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | Action# H1-1. Consider motion to accept third consideration of ORDINANCE 1937, sending it on its final passage and publication as required by law.
| | | | | | | 2. | Ord 1938 | An Ordinance amending the Code of Ordinances of the City of Ankeny, Iowa, by amending provisions pertaining to water rates. | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | Action# H2-1. Consider motion to accept third consideration of ORDINANCE 1938, sending it on its final passage and publication as required by law.
| | | | | | | 3. | Ord 1939 | An Ordinance amending the Code of Ordinances of the City of Ankeny, Iowa, by amending provisions pertaining to stormwater management fees. | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | Action# H3-1. Consider motion to accept third consideration of ORDINANCE 1939, sending it on its final passage and publication as required by law.
| | | | | | | 4. | Ord 1940 | An Ordinance amending Chapter 69, Parking Regulations, of the Municipal Code of the City of Ankeny, Iowa, by amending Section 69.10, No Parking on North and East Sides of Streets, along:
1. The south side of NW 5th Street from North Ankeny Boulevard to a point 125 feet west of NW School Street. | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | Action# H4-1. Consider motion to accept second consideration of ORDINANCE 1940.
| | | | | | | 5. | Ord. 1941 | An Ordinance amending the Code of Ordinances of the City of Ankeny, Iowa by amending the provisions pertaining to water and sewer billing procedures. | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | Action# H5-1. Consider motion to accept second consideration of ORDINANCE 1941.
| | | | | | | 6. | Ord 1942 | An Ordinance amending Chapter 177 Property Maintenance and Housing Code, of the Municipal Code of the City of Ankeny, Iowa, by adopting the 2015 International Property Maintenance Code with amendments. | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | Action# H6-1. Consider motion to accept first consideration of ORDINANCE 1942.
| | | | | |
| | | | | | | | | 1. | Proposed Amendment No. 8 to the 1989 Ankeny Economic Development Urban Renewal Plan (PH 2018-21) | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | Action# J1-1. Consider motion to receive and file the report from Economic Development Director, Derek Lord, with respect to the consultation meeting held on February 26, 2018.
Action# J1-2. Consider motion to adopt RESOLUTION determining an area of the City to be a blighted and economic development area, and that the rehabilitation, conservation, redevelopment, development, or a combination thereof, of such area is necessary in the interest of the public health, safety or welfare of the residents of the City; designating such area as appropriate for urban renewal projects; and adopting Amendment No. 8 to the 1989 Ankeny Economic Development Urban Renewal Plan.
Action# J1-3. Consider motion to accept first consideration of Ordinance 1943, an Ordinance amending Ordinance Nos. 1039, 1189, 1423, 1446 and 1741, providing that general property taxes levied and collected each year on all property located within the Amended 1989 Ankeny Economic Development Urban Renewal Area, in the City of Ankeny, County of Polk, State of Iowa, by and for the benefit of the State of Iowa, City of Ankeny, County of Polk, Ankeny Community School District, Saydel Community School District and other Taxing Districts, be paid to a special fund for payment of principal and interest on loans, monies advanced to and indebtedness, including bonds issued or to be issued, incurred by the City in connection with the Amended 1989 Ankeny Economic Development Urban Renewal Area (Amendment No. 8 to the 1989 Ankeny Economic Development Urban Renewal Plan).
| | | | | | | 2. | Proposed Amended and Restated 1991 City of Ankeny Urban Renewal Plan (PH 2018-22) | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | Action# J2-1. Consider motion to receive and file the report from Economic Development Director, Derek Lord, with respect to the consultation meeting held on February 26, 2018.
Action# J2-2. Consider motion to adopt RESOLUTION determining an area of the City to be an economic development area, and that the rehabilitation, conservation, redevelopment, development, or a combination thereof, of such area is necessary in the interest of the public health, safety or welfare of the residents of the City; designating such area as appropriate for urban renewal projects; and adopting the amended and restated 1991 City of Ankeny Urban Renewal Plan.
| | | | | | | 3. | Proposed Ankeny Kirkendall Public Library Project (PH 2018-23) | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | Action# J3-1. Consider motion to: 1) adopt RESOLUTION adopting plans, specifications, form of contract and estimate of cost ($15,000,000.00); 2) receive and file report of bids received March 8, 2018; and 3) adopt RESOLUTION making award of construction contract with Stahl Construction, Inc., of Urbandale, Iowa, in the amount of $12,767,000.00 for the Ankeny Kirkendall Public Library Project.
| | | | | | | 4. | Proposed NW Irvinedale Drive and NW 5th Street Intersection Improvements (PH 2018-24) | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | Action# J4-1. Consider motion to: 1) adopt RESOLUTION adopting plans, specifications, form of contract and estimate of cost ($2,852,312.00); 2) receive and file report of bids received on March 13, 2018; and 3) adopt RESOLUTION making award of construction contract with Concrete Technologies, Inc., of Grimes, Iowa, in the amount of $2,448,964.42 for the NW Irvinedale Drive & NW 5th Street Intersection Improvements Project.
Action# J4-2. Consider motion to adopt RESOLUTION approving construction contract and bond with Concrete Technologies, Inc., of Grimes, Iowa, in the amount of $2,448,964.42 for the NW Irvinedale Drive & NW 5th Street Intersection Improvements Project.
| | | | | | | 5. | Proposed Not to Exceed $6,600,000 Water Revenue Bonds
Initiate Proceedings | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | Action# J5-1. Consider motion to adopt RESOLUTION fixing date for a meeting on the proposition of the issuance of not to exceed $6,600,000 Water Revenue Bonds, of the City of Ankeny, State of Iowa, and providing for publication of notice thereof. (date of hearing: 04/02/18 @ 5:30 p.m.)
| | | | | | | 6. | Proposed Not to Exceed $6,125,000 General Obligation Bonds (for essential corporate purposes)
Initiate Proceedings | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | Action# J6-1. Consider motion to adopt RESOLUTION fixing date for a meeting on the proposition of the issuance of not to exceed $6,125,000 General Obligation Bonds of the City of Ankeny, State of Iowa (for essential corporate purposes), and providing for publication of notice thereof. (date of hearing: 04/02/18 @ 5:30 p.m.)
| | | | | | | 7. | Redemption of Outstanding General Obligation Capital Loan Notes, Series 2009 | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | Action# J7-1. Consider motion to adopt RESOLUTION authorizing the redemption of outstanding General Obligation Loan Notes, Series 2009, of the City of Ankeny, State of Iowa, dated April 8, 2009, and directing notice be given.
| | | | | | | 8. | Redemption of Outstanding Sewer Revenue Capital Loan Notes, Series 2010B | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | Action# J8-1. Consider motion to adopt RESOLUTION authorizing the redemption of outstanding Sewer Revenue Capital Loan Notes, Series 2010B, of the City of Ankeny, State of Iowa, dated February 3, 2010, and directing notice be given.
| | | | | | | 9. | Proposed Ankeny Boulevard and First Street Intersection Improvements
Initiate Proceedings | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | Action# J9-1. Consider motion to adopt RESOLUTION ordering construction on the Ankeny Boulevard and First Street Intersection Improvements project and fixing date for hearing thereon and taking of bids therefore. (date of bid-letting: 04/10/18 @ 10:30 a.m. / date of hrg: 04/16/18 @ 5:30 p.m.)
| | | | | | | 10. | Proposed Community Entrance Signs Project
Initiate Proceedings | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | Action# J10-1. Consider motion to adopt RESOLUTION ordering construction on the Community Entrance Signs project and fixing date for hearing thereon and taking of bids therefore. (date of bid-letting: 04/10/18 @ 10:30 a.m. / date of hrg: 04/16/18 @ 5:30 p.m.)
| | | | | | | 11. | Property Use Agreement - Farmers' Market
"Uptown Ankeny Inc." | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | Action# J11-1. Consider motion to adopt RESOLUTION of the City of Ankeny, Iowa, to approve a Property Use Agreement with "Uptown Ankeny Inc.", for the purpose of operating a Farmers' Market in "Elwell Family Park at Uptown".
| | | | | | | 12. | Greenland Homes
Request To Waive Building Permit Fees | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | Action# J12-1. Consider motion to adopt RESOLUTION approving the waiver of building permit fees for Greenland Homes for the 2018 Children's Cancer Connection Home.
| | | | | | | 13. | SW Plaza Parkway and SW College Avenue Extension
Professional Services Agreement with Nilles Associates, Inc. | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | Action# J13-1. Consider motion to approve the Professional Services Agreement with Nilles Associates, Inc., for preliminary design, final design and bidding phase services on the SW Plaza Parkway and SW College Avenue Extension project in an amount not to exceed $156,500.00 and authorize the Mayor to execute said Agreement.
| | | | | |
| | | | | | | | K. | ADMINISTRATIVE BUSINESS: | | | |
| | | | | | | | | • | Report of the City Staff: | | | |
| | | | | | | | | | City Manager
City Attorney | | | | | | | | | | | |
| | | | | | | | | • | Report of the Governing Body: | | | |
| | | | | | | | | | Mayor
City Council Members:
Council Member Bentz
Council Member Holm
Council Member McKenna
Council Member Walter-Ashby
Council Member Whiting | | | | | | | | | | | |
| | | | | | | | | • | Future Council Agenda Items: | | | |
| | | | | | | | | 1. | Adjournment | | | | | | Council Action Planning Session to follow adjournment of regular meeting. | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | |
|