ANKENY CITY COUNCIL

Regular Meeting

Monday, April 2, 2018
5:30 PM
Ankeny City Hall - City Council Chambers

410 W. First Street, Ankeny, Iowa

Gary Lorenz, Mayor
Mark Holm, Mayor Pro tem

Council Members: Bobbi Bentz, Jim McKenna, Wade Steenhoek, Kerry Walter-Ashby

All City Council meetings are open to the public. Assistive Listening Devices (ALD) are available for persons with impaired hearing. To request information in an alternative format or request an accommodation to participate in a City Council meeting, contact the Office of the City Clerk at 965-6405.

Anyone seeking assistance in communicating with the City should contact Relay Iowa at 1-800-735-2942 (TDY), or 1-800-735-2943 (Voice).

PROCEDURAL ACTIONS:
CALL TO ORDER:  Gary Lorenz, Mayor
ROLL CALL:  Pamela DeMouth, City Clerk 
PLEDGE OF ALLEGIANCE:  Gary Lorenz, Mayor

CEREMONY: none
A.PUBLIC FORUM:
1.
  • Special Presentation: Metro Waste Authority
2.
  • Open Forum
B.APPROVAL OF AGENDA:
1.Approval of the April 2, 2018 Agenda:
Action# B1-1. Consider motion to approve and accept the April 2, 2018 agenda, without amendment.

C.PUBLIC HEARING(S):
1.PH 2018-25Proposed 2018 PCC Reconstruction - NW Prairie Ridge Drive Project
Action# C1-1. Consider motion to close Public Hearing 2018-25.

2.PH 2018-26Proposed SW Market Street Extension
Action# C2-1. Consider motion to close Public Hearing 2018-26.

3.PH 2018-27Proposed annexation of certain parcels of real estate owned by Wayne Abuhl.
Action# C3-1. Consider motion to close Public Hearing 2018-27.

4.PH 2018-28

Proposed Not to Exceed $6,125,000 General Obligation Bonds (for essential corporate purposes)

Action# C4-1. Consider motion to close Public Hearing 2018-28.

5.PH 2018-29Proposed Not To Exceed $6,600,000 Water Revenue Bonds
Action# C5-1. Consider motion to close Public Hearing 2018-29.

6.PH 2018-30Proposed The Ankeny Plan 2040
Action# C6-1. Consider motion to close Public Hearing 2018-30.

D.REPORTS OF ADVISORY BOARDS AND COMMISSION:
1.Representative(s):  Plan and Zoning Commission - Clayton Ender

E.APPROVAL OF CONSENT AGENDA:
•Minutes
CA -1Approval of official council actions of the regular meeting of March 19, 2018, as published, subject to correction, as recommended by the City Clerk.
CA -2Receive and file minutes of the Plan and Zoning Commission meeting of March 6, 2018.
CA -3Receive and file minutes of the Library Board of Trustees meeting of February 15, 2018.
•Licenses and Permits
CA -4

Consider motion to approve the issuance of liquor license(s) and/or beer / wine permit(s) in the City of Ankeny. 

•Finance/Budget
CA -5Consider motion to approve Change Order #4 increasing the construction contract with DDVI, Incorporated by $8,800.04 for structural wall reinforcement, additional HVAC duct work, revisions to door hardware and electrical / light fixture changes to Fire Station No. 3 project.
CA -6Consider motion to approve Payment #1 in the amount of $4,435.00 to JEO Consulting Group, Inc., for engineering services on the SE Delaware Streambank Stabilization  project.
CA -7Consider motion to approve Payment #4 in the amount of $12,662.50 to Kirkham Michael  Associates, Inc., for engineering services on the NE Four Mile Drive RCB Culvert for Deer Creek project.
CA -8Consider motion to approve Amendment No. 1 to the Professional Services Agreement increasing the contract amount by $62,500.00 with MSA Professional Services, Inc., for construction engineering services on the 2018 SW 3rd Street Water Main Improvements project.  
CA -9Consider motion to approve Payment #5 in the amount of $2,302.68 to MSA Professional Services Inc., for engineering services on the 2018 SW 3rd Street Water Main Improvements (Design) project.
CA -10Consider motion to approve Payment #9 in the amount of $5,457.50 to Snyder & Associates, Inc., for engineering services on the Ash Tower Feeder Main project.
CA -11Consider motion to approve Payment #3 in the amount of $8,908.65 to Snyder & Associates, Inc., for engineering services on the Community Entrance Signs project.
CA -12Consider motion to approve Payment #3 in the amount of $17,740.84 to Snyder & Associates, Inc., for engineering services on the SE Convenience Boulevard Extension project.
CA -13Consider motion to approve Payment #11 in the amount of $2,426.90 to Snyder & Associates, Inc., for engineering services on the SE Creekview Dr Drainage & Pavement Improvements project.
CA -14Consider motion to approve Payment #86 in the amount of $13,806.75 to Snyder & Associates, Inc., for engineering services on the E. 1st Street Interchange Reconstruction project.
CA -15Consider motion to approve Payment #1 in the amount of $23,047.54 to Snyder & Associates, Inc., for engineering services on the High Trestle Trail Extension SW Ordnance to SE Magazine project.
CA -16Consider motion to approve Payment #61 in the amount of $849.00 to Snyder & Associates, Inc., for engineering services on the I-35 Widening E. 1st St. Interchange to NE 36th St.
CA -17Consider motion to approve Payment #1 in the amount of $12,001.56 to Snyder & Associates, Inc., for engineering services on the I-35 Southbound Ramps & SE Corporate Dr Traffic Signal project.
CA -18Consider motion to approve Payment #8 in the amount of $1,755.00 to Snyder & Associates, Inc., for engineering services on the IA 415 & West First Street Traffic Signal project.
CA -19Consider motion to approve Payment #37 in the amount of $803.06 to Snyder & Associates, Inc., for engineering services on the NE 36th St. Bridge Widening & Roadway Reconstruction project.
CA -20Consider motion to approve Payment #11 in the amount of $1,686.70 to Snyder & Associates, Inc., for engineering services on the NE Delaware Avenue Pedestrian Bridge & Sidewalk Connection project.
CA -21Consider motion to approve Payment #1 in the amount of $6,449.25 to Snyder & Associates, Inc., for engineering services on the S Ankeny Blvd & SE Shurfine Dr/SW Prairie Trail Pkwy Intersection Improvements project.
CA -22Consider motion to approve Payment #3 in the amount of $5,796.39 to Snyder & Associates, Inc., for engineering services on the Traffic Signal System Timings Update project.
CA -23Consider motion to approve Payment #6 in the amount of $28,137.00 to Veenstra & Kimm, Inc., for engineering services on the Northwest Booster Station - Design Services & Construction project.
CA -24Consider motion to approve the April 2, 2018 Accounts Payable. (Finance Committee: K. Walter-Ashby, Chp, M. Holm, J. McKenna) 
•Personnel Items - none
•Community Development Items
CA -25Consider motion to adopt RESOLUTION accepting final plat, platted easements, deed to streets, letter of credit for seeding and erosion control, performance and maintenance bonds for paving and underground improvements, deed to parkland, and cost participation for 8-foot trail along NW Reinhart Drive in an amount estimated at $13,000 for Trestle Ridge Estates Plat 2.
CA -26Consider motion to adopt RESOLUTION approving plans and specifications and accepting contracts, performance and maintenance bonds for the construction of water main, sanitary sewer and storm sewer in Trestle Ridge Estates Plat 2.
CA -27Consider motion to adopt RESOLUTION approving plans and specifications and accepting contracts, performance and maintenance bonds for the construction of street paving in Trestle Ridge Estates Plat 2.
CA -28Consider motion to adopt RESOLUTION accepting a storm water management facility maintenance covenant and permanent easement agreement, located on a part of the North 1300.00 feet of the East 1007.7 feet of the Northwest ¼ of the Southeast ¼ of Section 15, Township 80 North, Range 24 West of the 5th P.M., City of Ankeny, Polk County, Iowa and associated with Faith Baptist Bible College.
CA -29Consider motion to adopt RESOLUTION accepting acquisition plats and warranty deeds for additional street right-of-way associated with the SW Market Street Extension Project and Lot 1 and Lot 2, The District at Prairie Trail Plat 5.
CA -30Consider motion to adopt RESOLUTION accepting a storm water management facility maintenance covenant and permanent easement agreement, located on a part of Lot 1, Briarwood Plat 22, and associated with the development of Rainbow Child Care Center.
CA -31Consider motion to adopt RESOLUTION authorizing the Mayor to sign hold harmless agreements allowing EIG14T RCCC 202 IA-ANKENY NORTH LLC to place playground equipment within a public sanitary sewer easement; and a monument sign within a public water main easement and public utility easement for property located at 3055 N Ankeny Blvd, on Lot 1, Briarwood Plat 22.
•Engineering Items
CA -32Consider motion to adopt RESOLUTION accepting a proposal from Howser Concrete Services in the amount of $76,560.00 for the construction of the  2018 Pedestrian Ramp Improvements Project.
CA -33Consider motion to adopt a RESOLUTION accepting a purchase agreement and approving documents for the acquisition of permanent public sidewalk and temporary construction easements for the NE Delaware Avenue Pedestrian Bridge and Sidewalk Connection project in Ankeny, Iowa.  (1080 NE 18th Street - Michael and Krista Fuller)
CA -34Consider motion to adopt a RESOLUTION accepting a purchase agreement and approving documents for the acquisition of temporary construction easement for the NE Delaware Avenue Pedestrian Bridge and Sidewalk Connection project in Ankeny, Iowa.  (1020 NE 18th Street - Denny Elwell Family, L.C.)
CA -35Consider motion to adopt RESOLUTION accepting a proposal from Howrey Construction, Inc., in the amount of $72,770.00 for the construction of the 2018 Deer Creek Park Improvements - Playground project.
CA -36Consider motion to adopt RESOLUTION accepting a proposal from Dave's Dozing in the amount of $37,382.50 for the construction of the  2018 - North Prairie Bend Basin Repair Project.
•Capital Improvement Projects - none
•Administrative Items
CA -37Consider motion to adopt RESOLUTION approving construction contract and bond with Stahl Construction, Inc., of Urbandale, Iowa, in the amount of $12,767,000.00 for the Ankeny Kirkendall Public Library Project.
CA -38Consider motion to adopt RESOLUTION authorizing the Certificate of Termination of Development Agreement between the City of Ankeny, Iowa and Deer Creek Estates, LLC.
CA -39Consider motion to adopt RESOLUTION authorizing the Certificate of Termination of Development Agreement between the City of Ankeny, Iowa and Deer Creek Estates, LLC for the Deer Creek Trunk Sewer Phase 2.
CA -40Consider motion to adopt RESOLUTION authorizing the Certificate of Termination of Development Agreement between the City of Ankeny, Iowa and Deer Creek Estates, LLC for the Deer Creek Trunk Sewer Phase 3.
CA -41Consider motion to adopt RESOLUTION authorizing the Partial Termination Certificate of the Development Agreement between the City of Ankeny, Iowa and Deer Creek Estates, LLC for the Deer Creek Trunk Sewer Phase 4.
CA -42Consider motion to adopt RESOLUTION authorizing the City of Ankeny to enter into a contract with the Iowa Economic Development Authority and Casey's Retail Company.
•Approval of Consent Agenda Items
1.Consent Agenda Items CA-1 through CA-42:
Action# E1-1. Consider motion to approve the recommendations for Consent Agenda Items CA-1 through CA-42.

F.SUPPLEMENTAL AND REMOVED CONSENT AGENDA ITEMS:
1.
Supplemental and Removed Consent Agenda
Action# F1-1. Consider motion to approve the Supplemental and Removed Consent Agenda Items CA-

G.RECESS - Gary Lorenz, Mayor
H.LEGISLATIVE BUSINESS:
•Approval of Ordinances:
1.Ord 1940An Ordinance amending Chapter 69, Parking Regulations, of the Municipal Code of the City of Ankeny, Iowa, by amending Section 69.10, No Parking on North and East Sides of Streets, along:

 

1.  The south side of NW 5th Street from North Ankeny Boulevard to a point 125 feet west of NW School Street.

Action# H1-1. Consider motion to accept third consideration of ORDINANCE 1940, sending it on its final passage and publication as required by law.

2.Ord. 1941An Ordinance amending the Code of Ordinances of the City of Ankeny, Iowa by amending the provisions pertaining to water and sewer billing procedures. 
Action# H2-1. Consider motion to accept third consideration of ORDINANCE 1941, sending it on its final passage and publication as required by law.

3.Ord 1942An Ordinance amending Chapter 177 Property Maintenance and Housing Code, of the Municipal Code of the City of Ankeny, Iowa, by adopting the 2015 International Property Maintenance Code with amendments.
Action# H3-1. Consider motion to accept second consideration of ORDINANCE 1942.

4.Ord 1943An Ordinance amending Ordinance Nos. 1039, 1189, 1423, 1446 and 1741, providing that general property taxes levied and collected each year on all property located within the Amended 1989 Ankeny Economic Development Urban Renewal Area, in the City of Ankeny, County of Polk, State of Iowa, by and for the benefit of the State of Iowa, City of Ankeny, County of Polk, Ankeny Community School District, Saydel Community School District and other Taxing Districts, be paid to a special fund for payment of principal and interest on loans, monies advanced to and indebtedness, including bonds issued or to be issued, incurred by the City in connection with the Amended 1989 Ankeny Economic Development Urban Renewal Area  (Amendment No. 8 to the 1989 Ankeny Economic Development Urban Renewal Plan)
Action# H4-1. Consider motion to accept second consideration of ORDINANCE 1943.

•Boards/Commissions Appointments:
5.Civil Service Commission - Ray Blase
Action# H5-1. Consider motion to approve the appointment of Ray Blase to the Civil Service Commission, effective 4/1/18 – 3/31/22.

I.OLD BUSINESS: none
J.NEW BUSINESS:
1.Proposed 2018 PCC Reconstruction-NW Prairie Ridge Drive Project (PH 2018-25)
Action# J1-1. Consider motion to: 1) adopt RESOLUTION adopting plans, specifications, form of contract and estimate of cost ($316,205.50); 2) receive and file report of bids received March 27, 2018; and 3) adopt RESOLUTION making award of construction contract with MNM Concrete Specialist of Des Moines, Iowa, in the amount of $227,172.75 for the 2018 PCC Reconstruction-NW Prairie Ridge Drive Project.

Action# J1-2.

Consider motion to adopt RESOLUTION approving construction contract and bond with MNM Concrete Specialist of Des Moines, Iowa, in the amount of $227,172.75 for the 2018 PCC Reconstruction-NW Prairie Ridge Drive Project.



2.Proposed SW Market Street Extension Project (PH 2018-26)
Action# J2-1. Consider motion to: 1) adopt RESOLUTION adopting plans, specifications, form of contract and estimate of cost ($949,436.50); 2) receive and file report of bids received March 27, 2018; and 3) adopt RESOLUTION making award of construction contract with Sternquist Construction of Indianola, Iowa, in the amount of $813,616.76 for the SW Market Street Extension Project.

Action# J2-2. Consider motion to adopt RESOLUTION approving construction contract and bond with Sternquist Construction of Indianola, Iowa, in the amount of $813,616.76 for the SW Market Street Extension Project.

3.Proposed Not to Exceed $6,125,000 General Obligation Bonds (PH 2018-28)
Action# J3-1. Consider motion to adopt RESOLUTION instituting proceedings to take additional action for the issuance of not to exceed $6,125,000 General Obligation Bonds.   

4.$19,640,000 (Dollar Amount Subject to Change) General Obligation Bonds, Series 2018A
Action# J4-1. Consider motion to adopt RESOLUTION directing the advertisement for sale of $19,640,000 (dollar amount subject to change) General Obligation Bonds, Series 2018A, and approving electronic bidding procedures and official statement.

5.

Proposed Not to Exceed $6,600,000 Water Revenue Bonds (PH 2018-29)

Action# J5-1. Consider motion to adopt RESOLUTION instituting proceedings to take additional action for the issuance of not to exceed $6,600,000 Water Revenue Bonds.

6.$6,340,000 (Dollar Amount Subject to Change) Water Revenue Bonds, Series 2018B
Action# J6-1. Consider motion to adopt RESOLUTION directing the advertisement for sale of $6,340,000 (dollar amount subject to change) Water Revenue Bonds, Series 2018B, and approving electronic bidding procedures and official statement.

7.Proposed The Ankeny Plan 2040 (PH 2018-30)
Action# J7-1. Consider motion to adopt RESOLUTION approving The Ankeny Plan 2040.

8.

Proposed SE Creekview Drive Utility Improvements Project

Initiate Proceedings

Action# J8-1. Consider motion to adopt RESOLUTION ordering construction on the SE Creekview Drive Utility Improvements Project and fixing a date for hearing thereon and taking of bids therefore. (date of bid-letting: 5/1/18 @ 10:30 a.m. / date of hrg: 5/7/18 @ 5:30 p.m.)

9.

Proposed Ash Tower Repair and Coating Project

Initiate Proceedings

Action# J9-1. Consider motion to adopt RESOLUTION ordering construction on the Ash Tower Repair and Coating Project and fixing a date for hearing thereon and taking of bids therefore. (date of bid-letting: 5/1/18 @ 10:30 a.m. / date of hrg: 5/7/18 @ 5:30 p.m.)

K.ADMINISTRATIVE BUSINESS:
•Report of the City Staff:
City Manager
City Attorney
•Report of the Governing Body:
Mayor

City Council Members:
Council Member Bentz
Council Member Holm
Council Member McKenna
Council Member Walter-Ashby
Council Member Whiting
•Future Council Agenda Items:
  • Public Hearing - Ankeny Blvd and First Street Intersection Improvements Project - 4/16/18 @ 5:30 p.m.
  • Public Hearing - Community Entrance Signs - 4/16/18 @ 5:30 p.m.
  • Public Hearing - SE Creekview Dr Utility Improvement Project - 5/7/18 @ 5:30 p.m.
  • Public Hearing - Ash Tower Repair and Coating Project - 5/7/18 @ 5:30 p.m.
L.ADJOURNMENT
1.Adjournment