ANKENY CITY COUNCIL

Regular Meeting

Monday, April 16, 2018
5:30 PM
Ankeny City Hall - City Council Chambers

410 W. First Street, Ankeny, Iowa

Gary Lorenz, Mayor
Mark Holm, Mayor Pro tem

Council Members: Bobbi Bentz, Jim McKenna, Wade Steenhoek, Kerry Walter-Ashby

All City Council meetings are open to the public. Assistive Listening Devices (ALD) are available for persons with impaired hearing. To request information in an alternative format or request an accommodation to participate in a City Council meeting, contact the Office of the City Clerk at 965-6405.

Anyone seeking assistance in communicating with the City should contact Relay Iowa at 1-800-735-2942 (TDY), or 1-800-735-2943 (Voice).

PROCEDURAL ACTIONS:
CALL TO ORDER:  Gary Lorenz, Mayor
ROLL CALL:  Pamela DeMouth, City Clerk 
PLEDGE OF ALLEGIANCE:  Gary Lorenz, Mayor

CEREMONY: none
A.PUBLIC FORUM:
1.
  • Open Forum
B.APPROVAL OF AGENDA:
1.Approval of the April 16, 2018 Agenda:
Action# B1-1. Consider motion to approve and accept the April 16, 2018 agenda, without amendment.

C.PUBLIC HEARING(S):
1.PH 2018-31Proposed Ankeny Boulevard and First Street Intersection Improvements
Action# C1-1. Consider motion to close Public Hearing 2018-31.

2.PH 2018-32Proposed Community Entrance Signs Project
Action# C2-1. Consider motion to close Public Hearing 2018-32.

D.REPORTS OF ADVISORY BOARDS AND COMMISSION:
1.Representative:     Park Board - Jim Hallihan

E.APPROVAL OF CONSENT AGENDA:
•Minutes
CA -1Approval of official council actions of the regular meeting of April 2, 2018, as published, subject to correction, as recommended by the City Clerk.
CA -2

Receive and file minutes of the Civil Service Commission meeting of March 2, 2018.

CA -3Receive and file minutes of the Plan and Zoning Commission meeting of March 20, 2018.
•Licenses and Permits
CA -4

Consider motion to approve the issuance of liquor license(s) and/or beer / wine permit(s) in the City of Ankeny. 

•Finance/Budget
CA -5Consider motion to receive and file Financial Reports for March 2018.
CA -6Consider motion to receive and file Building Permit Report for March 2018.
CA -7Consider motion to receive and file Utility Billing Report for March 2018.
CA -8Consider motion to approve Payment #7 in the amount of $2,695.20 to Civil Design Advantage for engineering services on the Deer Creek Trunk Sewer Extension Design project.
CA -9Consider motion to approve Payment #8 in the amount of $192,482.09 to DDVI, Inc., for construction services performed on the Ankeny Fire Station No. 3 project. 
CA -10Consider motion to approve Payment #4 in the amount of $9,092.50 to Nilles Associates, Inc., for engineering services on the SW Market Street Extension project.
CA -11Consider motion to approve Payment #8 in the amount of $3,127.50 to Nilles Associates, Inc., for engineering services on the SW Plaza Parkway and SW College Avenue Detention Basins project.
CA -12Consider motion to approve Amendment No. 1 to the Professional Services Agreement increasing the contract amount by $93,650.00 with Snyder & Associates, Inc., for construction engineering services on the Ankeny Boulevard and First Street Intersection Improvements project.
CA -13Consider motion to approve Payment #3 in the amount of $750.00 to Snyder & Associates, Inc., for engineering services on the Sunset Park Restroom Remodel Project.
CA -14Consider motion to approve Payment No. 11 in the amount of $11,827.40 to SVPA Architects, Inc., for construction administration services provided on the Fire Station No. 3 project.
CA -15Consider motion to approve the April 16, 2018 Accounts Payable. (Finance Committee: M. Holm, Chp, J. McKenna, K. Whiting) 
CA -16Consider motion to approve the award of the nuisance and rough cut mowing agreement to AAA Lawn Services, LLC of Ankeny, Iowa, and authorize the Mayor to sign the Letter of Agreement.
•Personnel Items
CA -17Consider motion to approve the Civil Service Commission list of applicants certified eligible for appointment to the position of Police Officer - Police Department, subject to passing all other requirements.
•Community Development Items
CA -18Consider motion to adopt RESOLUTION accepting the final plat for The Greens at Woodland Hills Plat 4, subject to applicable Polk County Subdivision requirements in lieu of the City of Ankeny Subdivision regulations.
CA -19Consider motion to adopt RESOLUTION providing for the notice and hearing of the City Council of the City of Ankeny to rezone certain property owned by Diamond Development, LLC and B&W Farms LLC; located a quarter mile southwest of the intersection of NW 36th Street and NW Irvinedale Drive. (date of hrg: 5/7/18 @ 5:30 p.m.)
CA -20Consider motion to adopt RESOLUTION accepting the final plat for Albaugh Industrial Park Plat 9, subject to applicable Polk County Subdivision requirements in lieu of the City of Ankeny Subdivision regulations.
CA -21Consider motion to adopt RESOLUTION accepting the final plat for James E Rasmussen Industrial Park Plat 4, subject to applicable Polk County Subdivision requirements in lieu of the City of Ankeny Subdivision regulations.
CA -22Consider motion to approve the Cherkas Woods Preliminary Plat subject to applicable Polk County Subdivision requirements in lieu of the City of Ankeny Subdivision regulations.
CA -23Consider motion to adopt RESOLUTION accepting final plat, platted easements, letter of credit for seeding and erosion control, performance and maintenance bonds for underground improvements and park site dedication agreement for Northpointe Village Center Plat 3.
CA -24Consider motion to adopt RESOLUTION approving plans and specifications and accepting contracts, performance and maintenance bonds for the construction of water main and sanitary sewer in Northpointe Village Center Plat 3.
•Engineering Items
CA -25Consider motion to adopt RESOLUTION accepting public improvements in The Vineyard at Prairie Trail Plat 1 for utilities.
CA -26Consider motion to adopt RESOLUTION accepting public improvements in Estates at Prairie Trail Plat 6 for utilities.
CA -27Consider motion to adopt RESOLUTION accepting public improvements in Estates at Prairie Trail Plat 6 for paving.
CA -28Consider motion to adopt RESOLUTION accepting a proposal from Van Maanen Electric, Inc., in the amount of $72,681.00 for the construction of the 2018 Prairie Ridge Softball Field Lighting Project.
•Capital Improvement Projects - none
•Administrative Items
CA -29Consider motion to adopt RESOLUTION declaring an official intent under Treasury Regulation 1.150-2 to issue debt to reimburse the City for certain original expenditures paid in connection with specified projects.
CA -30

Consider motion to adopt RESOLUTION setting dates of a consultation and a public hearing on a proposed Amendment No. 9 to the 1989 Ankeny Economic Development Urban Renewal Plan in the City of Ankeny, State of Iowa. (date of hrg: 5/21/18 @ 5:30 p.m.)

CA -31Consider motion to adopt RESOLUTION authorizing the Partial Termination Certificate of the Development Agreement between the City of Ankeny, Iowa and Deer Creek Estates, LLC for the Deer Creek Trunk Sewer Phase 4.
CA -32

Consider motion to receive and file the 2017 Parks & Recreation Annual Report.

•Approval of Consent Agenda Items
1.Consent Agenda Items CA-1 through CA-32:
Action# E1-1. Consider motion to approve the recommendations for Consent Agenda Items CA-1 through CA-32.

F.SUPPLEMENTAL AND REMOVED CONSENT AGENDA ITEMS:
1.
Supplemental and Removed Consent Agenda
Action# F1-1. Consider motion to approve the Supplemental and Removed Consent Agenda Items CA-

G.RECESS - Gary Lorenz, Mayor
H.LEGISLATIVE BUSINESS:
•Approval of Ordinances:
1.Ord 1942An Ordinance amending Chapter 177 Property Maintenance and Housing Code, of the Municipal Code of the City of Ankeny, Iowa, by adopting the 2015 International Property Maintenance Code with amendments.
Action# H1-1. Consider motion to accept third consideration of ORDINANCE 1942, sending it on its final passage and publication as required by law.

2.Ord 1943An Ordinance amending Ordinance Nos. 1039, 1189, 1423, 1446 and 1741, providing that general property taxes levied and collected each year on all property located within the Amended 1989 Ankeny Economic Development Urban Renewal Area, in the City of Ankeny, County of Polk, State of Iowa, by and for the benefit of the State of Iowa, City of Ankeny, County of Polk, Ankeny Community School District, Saydel Community School District and other Taxing Districts, be paid to a special fund for payment of principal and interest on loans, monies advanced to and indebtedness, including bonds issued or to be issued, incurred by the City in connection with the Amended 1989 Ankeny Economic Development Urban Renewal Area  (Amendment No. 8 to the 1989 Ankeny Economic Development Urban Renewal Plan)
Action# H2-1. Consider motion to accept third consideration of ORDINANCE 1943, sending it on its final passage and publication as required by law.

•Boards/Commissions Appointments:
3.Cultural Arts Board
Action# H3-1. Consider motion to appoint Don Zuck to the Cultural Arts Board, effective 5/1/18 through 4/30/22.

I.OLD BUSINESS: none
J.NEW BUSINESS:
1.Proposed Ankeny Blvd and First Street Intersection Improvements Project (PH 2018-31)
Action# J1-1. Consider motion to 1) adopt RESOLUTION adopting plans, specifications, form of contract and estimate of cost ($765,225.00); 2) receive and file report of bids received April 10, 2018; and 3) adopt RESOLUTION making award of construction contract with Hawkeye Paving Corp., of Bettendorf, Iowa, in the amount of $831,495.00 for the Ankeny Boulevard and First Street Intersection Improvements Project. 

Action# J1-2. Consider motion to adopt RESOLUTION approving construction contract and bond with Hawkeye Paving Corp., of Bettendorf, Iowa, in the amount of $831,495.00 for the Ankeny Boulevard and First Street Intersection Improvements Project. 

2.Proposed Community Entrance Signs Project (PH 2018-32)
Action# J2-1. Consider motion to 1) adopt RESOLUTION adopting plans, specifications, form of contract and estimate of cost ($319,000.00); 2) receive and file report of bids received April 10, 2018; and 3) adopt RESOLUTION making award of construction contract with Edge Commercial of Grimes, Iowa, in the amount of $255,170.00 for the Community Entrance Signs Project. 

Action# J2-2. Consider motion to adopt RESOLUTION approving construction contract and bond with Edge Commercial of Grimes, Iowa, in the amount of $255,170.00 for the Community Entrance Signs Project. 

3.$19,640,000 (Subject to Adjustment per Terms of Offering) General Obligation Bonds, Series 2018A
Action# J3-1. Consider motion to receive and file report of bids received on April 16, 2018 at 10:00 A.M.

Action# J3-2. Consider motion to adopt RESOLUTION directing sale of $17,970,000 General Obligation Bonds, Series 2018A.

4.$6,340,000 (Subject to Adjustment per Terms of Offering) Water Revenue Bonds, Series 2018B
Action# J4-1. Consider motion to receive and file report of bids received on April 16, 2018 at 10:00 A.M.

Action# J4-2. Consider motion to adopt RESOLUTION directing sale of $5,990,000 Water Revenue Bonds, Series 2018B.

5.

Proposed SW Plaza Parkway and SW College Avenue Extension

Initiate Proceedings

Action# J5-1. Consider motion to adopt RESOLUTION ordering construction and fixing a date for hearing thereon and taking of bids therefore. (date of bid-letting: 5/15/18 @ 10:30 a.m. / date of hrg: 5/21/18 @ 5:30 p.m.)

6.

Proposed NE Delaware Avenue Pedestrian Bridge over Fourmile Creek and Bridge Approach Grading

Initiate Proceedings

Action# J6-1. Consider motion to adopt RESOLUTION ordering construction on the NE Delaware Avenue Pedestrian Bridge over Fourmile Creek and Bridge Approach Grading, and fixing a date for hearing thereon and taking of bids therefor. (date of bid-letting: 5/15/18 @ 10:00 a.m./date of hrg: 6/4/18 @ 5:30 p.m.)

7.

Sanitary Sewer Study and Master Plan

Professional Services Agreement with HDR Engineering, Inc.

Action# J7-1. Consider motion to approve a Professional Services Agreement with HDR Engineering, Inc., for engineering services for the Sanitary Sewer Study and Master Plan in an amount not to exceed $239,074.00 and authorize the Mayor to execute said agreement.

K.ADMINISTRATIVE BUSINESS:
•Report of the City Staff:
City Manager
City Attorney
•Report of the Governing Body:
Mayor

City Council Members:
Council Member Bentz
Council Member Holm
Council Member McKenna
Council Member Walter-Ashby
Council Member Whiting
•Future Council Agenda Items:
  • Special Council Meeting - Abuhl Annexation Approval - 4/23/18 @ 5:30 p.m.
  • Public Hearing - SE Creekview Dr Utility Improvements  - 5/7/18 @ 5:30 p.m.
  • Public Hearing - Ash Tower Repair and Coating project  - 5/7/18 @ 5:30 p.m.
  • Public Hearing - Rezoning - Diamond Development, LLC and B&W Farms LLC - 5/7/18 @ 5:30 p.m.
  • Public Hearing - Amendment No. 9 - 1989 Ankeny Economic Dev UR Plan - 5/21/18 @ 5:30 p.m.
  • Public Hearing - SW Plaza Parkway and SW College Avenue Extension Project - 5/21/18 @ 5:30 p.m.
  • Public Hearing - NE Delaware Avenue Pedestrian Bridge Over Fourmile Creek and Bridge Approach Grading - 6/4/18 @ 5:30 p.m.
L.ADJOURNMENT
1.Adjournment