ANKENY CITY COUNCIL

Regular Meeting

Monday, December 3, 2018
5:30 PM
Ankeny City Hall - City Council Chambers

410 W. First Street, Ankeny, Iowa

Gary Lorenz, Mayor
Mark Holm, Mayor Pro tem

Council Members: Bobbi Bentz, Jim McKenna, Kelly Whiting, Kerry Walter-Ashby

All City Council meetings are open to the public. Assistive Listening Devices (ALD) are available for persons with impaired hearing. To request information in an alternative format or request an accommodation to participate in a City Council meeting, contact the Office of the City Clerk at 965-6405.

Anyone seeking assistance in communicating with the City should contact Relay Iowa at 1-800-735-2942 (TDY), or 1-800-735-2943 (Voice).

PROCEDURAL ACTIONS:
CALL TO ORDER:  Mark Holm, Mayor Pro tem
ROLL CALL:  Pamela DeMouth, City Clerk 
PLEDGE OF ALLEGIANCE:  Mark Holm, Mayor Pro tem

CEREMONY: none
A.PUBLIC FORUM:
1.
  • Special Presentation: Bicycle Tourism and Economic Development Strategy -

          Kristy Carter, Bicycle Tourism Consultant, Friction Shift Project

2.
  • Open Forum
B.APPROVAL OF AGENDA:
1.Approval of the December 3, 2018 Agenda:
Action# B1-1. Consider motion to approve and accept the December 3, 2018 agenda, without amendment.

C.PUBLIC HEARING(S): none
D.REPORTS OF ADVISORY BOARDS AND COMMISSION:
1.Representative(s):  none
E.APPROVAL OF CONSENT AGENDA:
•Minutes
CA -1Approval of official council actions of the regular meeting of November 19, 2018, as published, subject to correction, as recommended by the City Clerk.
CA -2Receive and file minutes of the Library Board of Trustees meeting of October 18, 2018.
CA -3Receive and file minutes of the Park Board meeting of October 29, 2018.
CA -4Receive and file minutes of the Plan and Zoning Commission meeting of November 6, 2018.
•Licenses and Permits
CA -5

Consider motion to approve the issuance of liquor license(s) and/or beer / wine permit(s) in the City of Ankeny. 

•Finance/Budget
CA -6Consider motion to approve Payment #8 in the amount of $4,066.00 to Civil Design Advantage for engineering services on the Deer Creek Trunk Sewer Extension Design project.
CA -7Consider motion to approve Change Order #4 increasing the contract amount by $14,566.00 to C.L. Carroll Co., Inc., for construction services on the Northwest Booster Station project.
CA -8Consider motion to approve Payment #8 in the amount of $171,404.60 to C.L. Carroll Co., Inc., for construction services on the Northwest Booster Station project.
CA -9Consider motion to approve Change Order #2 decreasing the contract amount by $56,747.89 to Graff Excavating, Inc., for construction services on the Ash Tower Feeder Main project.
CA -10Consider motion to approve Payment #6 in the amount of $25,240.46 to Graff Excavating, Inc., for construction services on the Ash Tower Feeder Main project.
CA -11Consider motion to approve Payment #4 in the amount of $53,621.03 to HDR Engineering, Inc., for construction services on the Ankeny Sanitary Master Plan project.
CA -12Consider motion to approve Payment #1 in the amount of $26,457.50 to Iowa Cubs Sports Turf Management for construction services on the 2018 - PRSC Field 31 Improvements project.
CA -13Consider motion to approve Payment #1 in the amount of $25,348.75 to JEO Consulting Group, Inc., for engineering services on the N. Ankeny Blvd and NE/NW Georgetown Blvd Intersection Signalization project.
CA -14Consider motion to approve Payment #9 in the amount of $6,476.50 to JEO Consulting Group, Inc., for engineering services on the SE Delaware Streambank Stabilization  project.
CA -15Consider motion to approve Payment #6 in the amount of $2,617.88 to Kirkham Michael & Associates, Inc., for engineering services on the NE Four Mile Drive RCB Culvert for Deer Creek project.
CA -16Consider motion to approve Payment #3 in the amount of $29,869.54 to Shive-Hattery for engineering services on the SW Irvinedale Dr., Transmission Main - Phase 1 project.
CA -17Consider motion to approve Payment #16 in the amount of $5,283.88 to Snyder & Associates, Inc., for engineering services on the Ankeny Blvd & First St Intersection Improvements project.
CA -18Consider motion to approve Payment #17 in the amount of $6,392.28 to Snyder & Associates, Inc., for engineering services on the Ash Tower Feeder Main project.
CA -19Consider motion to approve Payment #94 in the amount of $13,338.25 to Snyder & Associates, Inc., for engineering services on the E. 1st Street Interchange Reconstruction project.
CA -20Consider motion to approve Payment #67 in the amount of $4,621.00 to Snyder & Associates, Inc., for engineering services on the I-35 Widening E. 1st St. Interchange to NE 36th St.
CA -21Consider motion to approve Payment #19 in the amount of $8,795.82 to Snyder & Associates, Inc., for engineering services on the NE Delaware Avenue Pedestrian Bridge & Sidewalk Connection project.
CA -22Consider motion to approve Payment #9 in the amount of $10,110.09 to Snyder & Associates, Inc., for engineering services on the S Ankeny Blvd & SE Shurfine Dr/SW Prairie Trail Pkwy Intersection Improvements project.
CA -23Consider motion to approve Payment #10 in the amount of $15,769.52 to Snyder & Associates, Inc., for design services associated with the SE Convenience Boulevard Extension project.
CA -24Consider motion to approve Payment #18 in the amount of $918.00 to Snyder & Associates, Inc., for engineering services on the SE Creekview Dr Drainage & Pavement Improvements project.
CA -25Consider motion to approve Payment #11 in the amount of $10,020.48 to Snyder & Associates, Inc., for engineering services on the Traffic Signal System Timings Update project.
CA -26Consider motion to approve Payment #5 in the amount of $1,293,953.82 to Stahl Construction for construction services on the Ankeny Kirkendall Public Library project. 
CA -27Consider motion to approve the December 3, 2018 Accounts Payable. (Finance Committee: M. Holm, Chp, J. McKenna, K. Whiting) 
CA -28

Consider motion to approve the award of a generator maintenance services agreement to Cummins Central Power, LLC of Des Moines, Iowa and authorize Mayor to sign Letter of Agreement.

•Personnel Items
CA -29Consider motion to appoint Debra M. Arend as interim City Clerk effective January 1, 2019.
•Community Development Items
CA -30Consider motion to adopt RESOLUTION authorizing the Mayor to sign a hold harmless agreement allowing Forselles II, LLC to place a fence within portions of the public sanitary sewer, water main and storm water management easements for property located at 240 NW 36th St.
CA -31Consider motion to adopt RESOLUTION accepting final plat and platted easement for The Vineyard at Prairie Trail Plat 2.
CA -32Consider motion to adopt RESOLUTION accepting the final plat for Randall's Point Plat 1 subject to applicable Polk County Subdivision requirements in lieu of the City of Ankeny Subdivision Regulations.
CA -33Consider motion to adopt RESOLUTION accepting a storm water management facility maintenance covenant and permanent easement agreement, located on a part of Lots 3 and 4 in Arthur Place, an official plat in the City of Ankeny, Polk County, Iowa and associated with 710 SW 3rd Street.
CA -34Consider motion to adopt RESOLUTION authorizing the Mayor to sign a development, easement and maintenance agreement, located on a part of Lots 3, 4, 8 and 9 in Arthur Place, an official plat in the City of Ankeny, Polk County, Iowa and associated with 710 SW 3rd Street.
CA -35Consider motion to adopt RESOLUTION accepting final plat and final PUD site plan, platted easements, letter of credit for seeding and erosion control, performance and maintenance bonds for underground improvements and parksite dedication agreement for Willow Run Plat 2.
CA -36Consider motion to adopt RESOLUTION approving plans and specifications and accepting contracts and performance and maintenance bonds for the construction of water main in Willow Run Plat 2.
•Engineering Items
CA -37Consider motion to adopt RESOLUTION accepting public improvements in Heritage Park at Prairie Trail Plat 2 for utilities.
CA -38Consider motion to adopt RESOLUTION authorizing the execution of an Agreement for Urban-State Traffic Engineering Program (U-STEP) funding between the Iowa Department of Transportation (DOT) and the City of Ankeny, Iowa, for the sharing of project costs for the proposed N Ankeny Boulevard & NW-NE Georgetown Boulevard Intersection Improvements & Signalization  project.
•Capital Improvement Projects
CA -39

2018 - North Prairie Bend Basin Repair Project: Consider motion to approve: a) Final Change Order #1 increasing the contract amount by $8,550.00; b) Certificate of Completion; c) RESOLUTION accepting the public improvement with Dave's Dozing in the amount of $45,932.50; and d) Final Payment #1 in the amount of $43,635.88 / Release of Retainage in the amount of $2,296.62.

CA -402018 Glenbrooke Park Improvements:  Consider motion to approve: a) Change Order #2 increasing the contract amount by $1,204.50; b) Certificate of Completion; c) RESOLUTION accepting the public improvement with Concrete Connection LLC, in the amount of $68,057.00; and d) Final Payment #2 in the amount of $3,082.27 and Retainage Payment in the amount of  $3,402.85.
•Administrative Items
CA -41Consider motion to accept the donation of the 1953 International Fire Truck from the Ankeny Fire Department Association. 
CA -42

Consider motion to adopt RESOLUTION authorizing the execution of a Facility Rental Agreement between the City of Ankeny, Iowa Police Department and Iowa State University regarding the use of the Lied Center located in Ames, Iowa.

CA -43Consider motion to adopt RESOLUTION setting a public hearing on a development agreement between the City of Ankeny and Kreg Enterprises, Inc. (date of hrg: 12/17/18 @ 5:30 p.m.)
CA -44Consider motion to adopt RESOLUTION setting a public hearing on a development agreement between the City of Ankeny, Northern Tool & Equipment Company, Inc., and Ryan Companies, US, Inc. (date of hrg: 12/17/18 @ 5:30 p.m.)
•Approval of Consent Agenda Items
1.Consent Agenda Items CA-1 through CA-44:
Action# E1-1. Consider motion to approve the recommendations for Consent Agenda Items CA-1 through CA-44.

F.SUPPLEMENTAL AND REMOVED CONSENT AGENDA ITEMS:
1.
Supplemental and Removed Consent Agenda
Action# F1-1. Consider motion to approve the Supplemental and Removed Consent Agenda Items CA-

G.RECESS - Mark Holm, Mayor Pro tem
H.LEGISLATIVE BUSINESS:
•Approval of Ordinances: - none
I.OLD BUSINESS: none
J.NEW BUSINESS:
1.

N Ankeny Blvd and NW-NE Georgetown Blvd Intersection Improvements & Signalization

Notice of Intent to Commence a Public Improvement Project and to Acquire Property Interests

Action# J1-1. Consider motion to adopt a RESOLUTION fixing a date for hearing on intent to commence a public improvement and to acquire property interests for the N Ankeny Blvd and NW-NE Georgetown Blvd Intersection Improvements & Signalization Project.  (date of hrg: 1/7/19 @ 5:30 p.m.)

2.Proposed Interstate 35 and East First Street Interchange Reconstruction - Addendum No. 2 to the Public Service Agreement with the Iowa Department of Transportation (Iowa DOT)
Action# J2-1. Consider motion to adopt RESOLUTION authorizing the execution of Addendum No. 2 to Agreement No. 2016-4-186 between the Iowa Department of Transportation and the City of Ankeny for the City of Ankeny's cost participation to facilitate the proposed reconstruction of the Interstate 35 and East First Street Interchange.

K.ADMINISTRATIVE BUSINESS:
•Report of the City Staff:
City Manager
City Attorney
•Report of the Governing Body:
Mayor

City Council Members:
Council Member Bentz
Council Member Holm
Council Member McKenna
Council Member Walter-Ashby
Council Member Whiting
•Future Council Agenda Items:
  • Council Action Planning Session - 2019-2023 CIP - Project & Financing - 12/10/18 @ 5:30 p.m.
  • Public Hearing - Development Agreement - Kreg Enterprises, Inc. - 12/17/18 @ 5:30 p.m.
  • Public Hearing - Development Agreement - Northern Tool & Equipment Co, Inc., and Ryan Companies, US, Inc. - 12/17/18 @ 5:30 p.m.   
  • Public Hearing - N. Ankeny Blvd/NW-NE Georgetown Blvd Intersection Improvements - Notice of Intent to Commence Public Improvement - 1/7/19 @ 5:30 p.m.   
L.ADJOURNMENT
1.Adjournment