ANKENY CITY COUNCIL

Regular Meeting

Monday, December 17, 2018
5:30 PM
Ankeny City Hall - City Council Chambers

410 W. First Street, Ankeny, Iowa

Gary Lorenz, Mayor
Mark Holm, Mayor Pro tem

Council Members: Bobbi Bentz, Jim McKenna, Kelly Whiting, Kerry Walter-Ashby

All City Council meetings are open to the public. Assistive Listening Devices (ALD) are available for persons with impaired hearing. To request information in an alternative format or request an accommodation to participate in a City Council meeting, contact the Office of the City Clerk at 965-6405.

Anyone seeking assistance in communicating with the City should contact Relay Iowa at 1-800-735-2942 (TDY), or 1-800-735-2943 (Voice).

PROCEDURAL ACTIONS:
CALL TO ORDER:  Gary Lorenz, Mayor
ROLL CALL:  Pamela DeMouth, City Clerk 
PLEDGE OF ALLEGIANCE:  Gary Lorenz, Mayor

CEREMONY: none
A.PUBLIC FORUM:
1.Special Presentation
2.

Open Forum

B.APPROVAL OF AGENDA:
1.Approval of the December 17, 2018 Agenda:
Action# B1-1. Consider motion to approve and accept the December 17, 2018 agenda, without amendment.

C.PUBLIC HEARING(S):
1.PH 2018-61Proposed Development Agreement - Kreg Enterprises, Inc.
Action# C1-1. Consider motion to close Public Hearing 2018-61. 

2.PH 2018-62Proposed Development Agreement - Northern Tool & Equipment Company, Inc. and Ryan Companies, US, Inc.
Action# C2-1. Consider motion to close Public Hearing 2018-62. 

D.REPORTS OF ADVISORY BOARDS AND COMMISSION:
1.Representative(s):  Park Board - Fred Scherle
E.APPROVAL OF CONSENT AGENDA:
•Minutes
CA -1Approval of official council actions of the regular meeting of December 3, 2018, as published, subject to correction, as recommended by the City Clerk.
CA -2Receive and file minutes of the Civil Service Commission meeting of October 8, 2018.
CA -3Receive and file minutes of the Plan and Zoning Commission meeting of November 20, 2018.
•Licenses and Permits - none
•Finance/Budget
CA -4Consider motion to receive and file Financial Reports for November 2018.
CA -5Consider motion to receive and file the Building Permits Report for November 2018.
CA -6Consider motion to receive and file Utility Billing Report for November 2018.
CA -7Consider motion to approve Change Order #2 increasing the contract amount by $2,025.00 to Applied Ecological Services, Inc., for construction services on the Southeast Prairie Trail Native Planting project.
CA -8Consider motion to approve Payment #9 in the amount of $1,923.75 to Applied Ecological Services, Inc., for construction services on the Southeast Prairie Trail Native Planting project.
CA -9Consider motion to approve Payment #14 in the amount of $5,114.58 to Calhoun-Burns and Associates, Inc., for engineering services on the NE 54th Street Bridge Replacement over Tributary to Fourmile Creek project.
CA -10

Consider motion to approve Change Order #4 increasing the contract amount by $80,738.06 to Concrete Technologies, Inc., for construction services on the NW Irvinedale Drive and NW 5th Street Intersection Improvements project. 

CA -11Consider motion to approve Payment #8 in the amount of $577,189.44 to Concrete Technologies, Inc., for construction services on the NW Irvinedale Drive and NW 5th Street Intersection Improvements project.
CA -12Consider motion to approve Payment #5 in the amount of $13,012.47 to Concrete Technologies, Inc., for construction  services on the SE Convenience Boulevard Extension project.
CA -13Consider motion to approve Payment #4 in the amount of $87,363.09 to Cramer and Associates, Inc., for construction services on the NE Delaware Avenue Pedestrian Bridge and Sidewalk Connection project.
CA -14

Consider motion to approve Payment #4 in the amount of $12,523.50 to Edge Commercial, LLC for construction services on the Ankeny Community Entrance Signs Project. 

CA -15Consider motion to approve Payment #5 in the amount of $224,380.02 to Kingston Services, PC for construction services on the SE Creekview Drive Utility Improvements project.
CA -16Consider motion to approve Payment #6 in the amount of $12,034.76 to Manatt's, Inc., for construction services on the SW Plaza Parkway and SW College Avenue Extension project.
CA -17Consider motion to approve Change Order #4 decreasing the contract amount by $7,812.00 to MPS Engineers, P.C., dba Kingston Services, P.C., for construction services on the SE East Lawn Area Utility Improvements - Phase 1 project.
CA -18Consider motion to approve Payment #7 in the amount of $164,587.12 to MPS Engineers, P.C., dba Kingston Services, P.C., for construction services on the SE East Lawn Area Utility Improvements - Phase 1 project.
CA -19Consider motion to approve Payment #23 in the amount of $12,394.20 to OPN Architects for construction administration services on the Ankeny Kirkendall Public Library project.
CA -20Consider motion to approve Change Order #3 decreasing the contract amount by $26,505.21 to Sternquist Construction for construction services on the SW Market Street Extension project.
CA -21Consider motion to approve Payment #6 in the amount of $78,688.71 to Sternquist Construction for construction services on the SW Market Street Extension project.
CA -22Consider motion to approve Payment #14 in the amount of $9,024.52 to Veenstra & Kimm, Inc., for engineering services on the Northwest Booster Station - Design Services & Construction project.
CA -23Consider motion to approve the December 17, 2018 Accounts Payable. (Finance Committee: J. McKenna, Chp., K. Whiting, B. Bentz) 
•Personnel Items
CA -24Consider motion to approve the Civil Service Commission list of candidates certified eligible for appointment to the position of IT Technician subject to passing all other requirements.
CA -25Consider motion to adopt RESOLUTION amending the VantageCare Retirement Health Savings (RHS) Program.
CA -26Consider motion to adopt RESOLUTION amending City of Ankeny Employee Handbook.
•Community Development Items
CA -27Consider motion to adopt RESOLUTION accepting a storm water management facility maintenance covenant and permanent easement agreement associated with the development of Lot 1, Vintage Business Park at Prairie Trail Plat 5.
CA -28Consider motion to adopt RESOLUTION accepting the final plat for The Woods at Rock Creek Plat 1 subject to applicable Polk County Subdivision requirements in lieu of the City of Ankeny Subdivision Regulations.
CA -29Consider motion to adopt RESOLUTION  accepting final plat, subdivision bond for seeding and erosion control, and platted storm water management facility easement for Briarwood Plat 23.
•Engineering Items
CA -30Consider motion to adopt RESOLUTION accepting public improvements in SW Main Street & Park Square Drive Improvements (Phase 2) for utilities.
CA -31Consider motion to adopt RESOLUTION accepting public improvements in SW Main Street & SW Park Square Drive Improvements (Phase 2) for paving.
CA -32Consider motion to adopt RESOLUTION accepting public improvements in Deer Creek South Plat 2 for utilities.
CA -33Consider motion to adopt RESOLUTION accepting public improvements in Deer Creek South Plat 2 for paving.
CA -34Consider motion to adopt RESOLUTION accepting public improvements in SW Main Street & SW Park Square Drive Improvements for utilities.
CA -35Consider motion to adopt RESOLUTION accepting public improvements in SW Main Street & SW Park Square Drive Improvements for paving.
CA -36Consider motion to adopt RESOLUTION accepting public improvements in Heritage Townhomes at Prairie Trail Plat 4 for utilities.
•Capital Improvement Projects
CA -37Ash Tower Feeder Main Project: Consider motion to approve: a) Certificate of Completion; b) RESOLUTION accepting the public improvements with Graff Excavating, Inc., in the amount of $1,425,541.61; and c) Release of Retainage in the amount of $71,277.08.
CA -382018 - Crestbruck Park East Parking Lot:  Consider motion to approve: a)  Certificate of Completion; b) RESOLUTION accepting the public improvement with MNM Concrete Specialist, LLC in the amount of $118,175.00; and c) Final Payment #1 in the amount of $112,266.25 and Retainage Payment in the amount of  $5,908.75.
•Administrative Items
CA -39

Consider motion to adopt RESOLUTION for the partial release of reimbursement agreement for planning services in the Crosswinds Business Park.

CA -40Consider motion to adopt RESOLUTION adopting a certain supplement prepared by Iowa Codification, Inc., as an official supplement to the 2008 Code of Ordinances. (Covering ordinances through 1957)
CA -41

Consider motion to approve 2019 Parks & Recreation Department fees

•Approval of Consent Agenda Items
1.Consent Agenda Items CA-1 through CA-41:
Action# E1-1. Consider motion to approve the recommendations for Consent Agenda Items CA-1 through CA-41.

F.SUPPLEMENTAL AND REMOVED CONSENT AGENDA ITEMS:
1.
Supplemental and Removed Consent Agenda
Action# F1-1. Consider motion to approve the Supplemental and Removed Consent Agenda Items CA-

G.RECESS - Gary Lorenz, Mayor
H.LEGISLATIVE BUSINESS:
•Approval of Ordinances: - none
•Boards/Commissions Appointments:
1.

Polk County Joint 911 Service Board

Board Member Appointments

Action# H1-1. Consider motion to adopt RESOLUTION to appoint a member and alternate member to the Polk County 911 Service Board. 

I.OLD BUSINESS: none
J.NEW BUSINESS:
1.Development Agreement - Kreg Enterprises, Inc. (PH 2018-61)
Action# J1-1. Consider motion to adopt RESOLUTION approving a Development Agreement between the City of Ankeny and Kreg Enterprises, Inc.

2.High Quality Jobs Program Application for Kreg Enterprises, Inc.
Iowa Economic Development Authority.
Action# J2-1. Consider motion to adopt RESOLUTION of the City Council of the City of Ankeny, Iowa, approving the application of Kreg Enterprises, Inc., to the Iowa Economic Development Authority High Quality Jobs Program.

3.Development Agreement - Northern Tool & Equipment Company, Inc., and Ryan Companies, US, Inc. (PH 2018-62)
Action# J3-1. Consider motion to adopt RESOLUTION approving a Development Agreement between the City of Ankeny and Northern Tool & Equipment Company, Inc., and Ryan Companies, US, Inc.

4.High Quality Jobs Program Application for Northern Tool & Equipment Company, Inc.
Iowa Economic Development Authority
Action# J4-1. Consider motion to adopt RESOLUTION of the City Council of the City of Ankeny, Iowa, approving the application of Northern Tool & Equipment Company, Inc., to the Iowa Economic Development Authority High Quality Jobs Program.

5.Proposed "Revitalize Iowa's Sound Economy" Application to the Iowa Department of Transportation for transportation improvements in the Crosswinds Business Park for Northern Tool & Equipment Company, Inc., and Kreg Enterprises, Inc.
Action# J5-1. Consider motion to adopt RESOLUTION endorsing a grant application for funding through the Iowa Department of Transportation's "Revitalize Iowa's Sound Economy" (R.I.S.E.) program for the Crosswinds Business Park, Northern Tool & Equipment Company, and Kreg Enterprises, Inc.

6.

Proposed NE 54th Street Bridge Replacement Over Branch of Fourmile Creek

Initiate Proceedings

Action# J6-1. Consider motion to adopt RESOLUTION ordering construction on the NE 54th Street Bridge Replacement Over Branch of Fourmile Creek, and fixing a date for hearing thereon and taking of bids therefor. (date of bid-letting: 1/16/19 @ 10:00 a.m./date of hrg: 2/4/19 @ 5:30 p.m.)

7.

SW Des Moines Street Improvements - SW Prairie Trail Parkway to SW Magazine Road

Professional Services Agreement with Nilles Associates, Inc.

Action# J7-1. Consider motion to approve a Professional Services Agreement with Nilles Associates, Inc., for design and bidding phase services on the SW Des Moines Street Improvements - SW Prairie Trail Parkway to SW Magazine Road project in an amount not to exceed $314,500.00 and authorize the Mayor to execute said Agreement.

8.

West First Street Widening and Improvements - Phase 1

Professional Services Agreement with Foth Infrastructure and Environment, LLC

Action# J8-1. Consider motion to approve the Professional Services Agreement with Foth Infrastructure and Environment, LLC for the functional design engineering services on the West First Street Widening and Improvements - Phase 1 project in an amount not to exceed $237,720.00 and authorize the Mayor to execute said agreement.

K.ADMINISTRATIVE BUSINESS:
•Report of the City Staff:
City Manager
City Attorney
•Report of the Governing Body:
Mayor

City Council Members:
Council Member Bentz
Council Member Holm
Council Member McKenna
Council Member Walter-Ashby
Council Member Whiting
•Future Council Agenda Items:
  • Public Hearing - N Ankeny Blvd/NW-NE Georgetown Blvd Intersection Improvements - Notice of Intent to Commence Public Improvement - 1/7/19 @ 5:30 p.m.
  • Department FY20 Budget Presentations -1/11/19 commencing at 8:30 a.m.
  • Public Hearing - 2019-2023 Capital Improvement Program - 1/21/19 @ 5:30 p.m.
  • Council Action Planning Session - Budget Workshop - Operating Funds - 1/28/19 @ 5:30 p.m.
  • Public Hearing - NE 54th Street Bridge Replacement Over Tributary to Fourmile Creek - 2/4/19 @ 5:30 p.m.
  • Council Action Planning Session - Budget Workshop - Hotel/Motel & Enterprise Funds - 2/11/19 @ 5:30 p.m.
  • Regular Council Meeting - 2/18/19 @ 5:30 p.m.
L.ADJOURNMENT
1.Adjournment