ANKENY CITY COUNCIL

Regular Meeting

Monday, January 21, 2019
5:30 PM
Ankeny City Hall - City Council Chambers

410 W. First Street, Ankeny, Iowa

Gary Lorenz, Mayor
Mark Holm, Mayor Pro tem

Council Members: Bobbi Bentz, Jim McKenna, Kelly Whiting, Kerry Walter-Ashby

All City Council meetings are open to the public. Assistive Listening Devices (ALD) are available for persons with impaired hearing. To request information in an alternative format or request an accommodation to participate in a City Council meeting, contact the Office of the City Clerk at 965-6405.

Anyone seeking assistance in communicating with the City should contact Relay Iowa at 1-800-735-2942 (TDY), or 1-800-735-2943 (Voice).

PROCEDURAL ACTIONS:
CALL TO ORDER:  Gary Lorenz, Mayor
ROLL CALL:  Debra M. Arend, Interim City Clerk 
PLEDGE OF ALLEGIANCE:  Gary Lorenz, Mayor

CEREMONY:
1.

Proclamation:  Slavery and Human Trafficking Prevention and Awareness Month

A.PUBLIC FORUM:
1.
  • Special Presentation: 

    Ankeny Kirkendall Public Library - Interior Furnishings for the Council Chambers - OPN

2.
  • Open Forum
B.APPROVAL OF AGENDA:
1.Approval of the January 21, 2019 Agenda:
Action# B1-1. Consider motion to approve and accept the January 21, 2019 agenda, without amendment.

C.PUBLIC HEARING(S):
1.PH 2019-02Proposed amendment to the Zoning Ordinance, Chapter 193, of the Municipal Code of the City of Ankeny, Iowa, regarding Flood Plain Regulations.
Action# C1-1. Consider motion to close Public Hearing 2019-02.

2.PH 2019-03

Proposed 2019-2023 Capital Improvement Program

Action# C2-1. Consider motion to close Public Hearing 2019-03. 

D.REPORTS OF ADVISORY BOARDS AND COMMISSION:
1.Representative(s):  none
E.APPROVAL OF CONSENT AGENDA:
•Minutes
CA -1Approval of official council actions of the regular meeting of January 7, 2019, as published, subject to correction, as recommended by the City Clerk.
CA -2Receive and file minutes of the Zoning Board of Adjustment meeting of November 6, 2018.
CA -3Receive and file minutes of the Civil Service Commission meeting of December 10, 2018.
CA -4Receive and file minutes of the Plan and Zoning Commission meeting of December 18, 2018.
•Licenses and Permits
CA -5

Consider motion to approve the issuance of liquor license(s) and/or beer / wine permit(s) in the City of Ankeny. 

•Finance/Budget
CA -6Consider motion to receive and file Financial Reports for December 2018.
CA -7Consider motion to receive and file the Building Permits Report for December 2018.
CA -8Consider motion to receive and file Utility Billing Report for December 2018.
CA -9Consider motion to approve Payment #3 in the amount of $26,243.88 to JEO Consulting Group, Inc., for engineering services on the N. Ankeny Blvd and NE/NW Georgetown Blvd Intersection Signalization project.
CA -10Consider motion to approve Payment #11 (Final) in the amount of $1,685.00 to JEO Consulting Group, Inc., for engineering services on the SE Delaware Streambank Stabilization  project.
CA -11Consider motion to approve Amendment No. 2 to the Professional Services Agreement increasing the contract amount by $100,800.00 with Nilles Associates, Inc., for construction engineering services on the SW District Drive and SW Merchant Street project and for final design, bidding and construction services on a stand-alone landscaping project within the right-of-way along SW District Drive.
CA -12Consider motion to approve Payment #24 in the amount of $25,623.75 to OPN Architects for construction administration services on the Ankeny Kirkendall Public Library project.
CA -13Consider motion to approve Payment #4 in the amount of $34,924.20 to Shive-Hattery for engineering services on the SW Irvinedale Dr., Transmission Main - Phase 1 project.
CA -14Consider motion to approve Payment #7 in the amount of $915,145.45 to Stahl Construction for construction services on the Ankeny Kirkendall Public Library project.
CA -15Consider motion to approve Payment #1 in the amount of $3,088.80 to SVPA Architects, Inc., for services for the Public Services Building renovation project.
CA -16Consider motion to approve the January 21, 2019 Accounts Payable. (Finance Committee: B. Bentz, Chp, K. Walter-Ashby, M. Holm) 
CA -17

Consider motion to adopt a RESOLUTION relating to the revision of the Financial Policy of the Standard Administrative Policy and Procedures Manual of the City of Ankeny, Iowa.

•Personnel Items
CA -18Consider motion to approve the Civil Service Commission lists of candidates certified eligible for appointment to the positions of Police Officer and Firefighter/EMT subject to passing all other requirements.
CA -19Consider motion to approve City Clerk job announcement and recruitment timeline.
•Community Development Items
CA -20Consider motion to adopt RESOLUTION setting a public hearing on a proposal to vacate a portion of a public utility easement associated with a part of Lot 1, Chapman Brothers Farm Plat 1 (date of hrg: 2/4/19 @ 5:30 p.m.)
CA -21Consider motion to adopt RESOLUTION providing for the notice and hearing of the City Council of the City of Ankeny to rezone certain property owned by Polk County Aviation Authority and located east of Interstate 35 and north of SE Corporate Woods Drive.  (date of hrg:  2/4/19 @ 5:30 p.m.)
•Engineering Items
CA -22Consider motion to adopt RESOLUTION accepting public improvements in Brinmore Estates Plat 2 for utilities.
CA -23Consider motion to adopt RESOLUTION accepting public improvements in Brinmore Estates Plat 2 for paving.
CA -24Consider motion to adopt RESOLUTION accepting public improvements in Centennial Ridge Plat 1 for utilities.
CA -25Consider motion to adopt RESOLUTION accepting public improvements in Centennial Ridge Plat 1 for paving.
CA -26Consider motion to adopt RESOLUTION accepting public improvements in Trestle Ridge Estates Plat 1 for utilities.
CA -27Consider motion to adopt RESOLUTION accepting public improvements in Trestle Ridge Estates Plat 1 for paving.
•Capital Improvement Projects - none
•Administrative Items
CA -28Consider motion to adopt RESOLUTION approving the application for tax abatement under the Urban Revitalization Plan for the City of Ankeny, Iowa, submitted for the property locally known as 604 SW 3rd St., Ankeny, Iowa.
CA -29

Consider motion to receive and file Notice of Continued Public Hearing received from the City Development Board to consider voluntary annexation within the City of Altoona, Iowa.

•Approval of Consent Agenda Items
1.Consent Agenda Items CA-1 through CA-29:
Action# E1-1. Consider motion to approve the recommendations for Consent Agenda Items CA-1 through CA-29.

F.SUPPLEMENTAL AND REMOVED CONSENT AGENDA ITEMS:
1.
Supplemental and Removed Consent Agenda
Action# F1-1. Consider motion to approve the Supplemental and Removed Consent Agenda Items CA-

G.RECESS - Gary Lorenz, Mayor
H.LEGISLATIVE BUSINESS:
•Approval of Ordinances:
1.Ord 1958An ordinance amending the Zoning Ordinance, Chapter 193, of the Municipal Code of the City of Ankeny, Iowa, regarding Flood Plain Regulations.  (PH 2019-02)
Action# H1-1. Consider motion to accept first consideration of ORDINANCE 1958.

Action# H1-2. Consider motion to accept staff's request to suspend the rule that all ordinances must be considered on three different days and accept second and third consideration of ORDINANCE 1958, sending it on its final passage and publication as required by law.

2.Ord 1959An Ordinance amending the Code of Ordinances of the City of Ankeny, Iowa, by revising the requirements for Sanitary Sewer Grease Interceptors by Food Service Establishments and revising the Local Limit Discharges within the Sewer System.
Action# H2-1. Consider motion to accept first consideration of ORDINANCE 1959.

•Boards/Commissions Appointments:
3.

Metropolitan Planning Organization (MPO) Appointments:

Policy Committee:

Primary Representatives:  Gary Lorenz and David Jones

Alternate Representatives:  Paul Moritz and Bobbi Bentz

Technical Committee:

Primary Representatives: Paul Moritz and Mark Mueller

Alternate Representatives: Matt Ahrens and Adam Lust

Action# H3-1. Consider motion to adopt RESOLUTION appointing Ankeny’s representatives to the Des Moines Area Metropolitan Planning Organization.

4.

Metro Waste Authority (MWA) Appointments:

Primary Representative:                Mark Holm
Alternate Representative:              Kelly Whiting

Action# H4-1. Consider motion to adopt RESOLUTION appointing Ankeny’s representatives to the Metro Waste Authority (MWA) Board of Directors for the 2019 calendar year.

5.

Des Moines Metropolitan Wastewater Reclamation Authority (WRA) Appointments:

WRA Board Representatives:  Jim McKenna and Paul Moritz
WRA Board Alternate Representatives:  Gary Lorenz and Don Clark

WRA Technical Committee Representative:  Don Clark
WRA Technical Committee Alternate Representative: Roger McFarland 

Action# H5-1. Consider motion to adopt RESOLUTION appointing Ankeny’s representatives to the Des Moines Metropolitan Wastewater Reclamation Authority (WRA).

6.

Zoning Board of Adjustment - 02/01/19 - 01/31/24

- Matt Ott

- Brett Walker

Action# H6-1. Consider motion to approve the reappointments of Matt Ott and Brett Walker to the Zoning Board of Adjustment, effective 2/1/19 through 1/31/24.

7.

Board of Examiners & Appeals - 02/01/19 - 01/31/22

- Patti Hood

- Scott Stephan

Action# H7-1. Consider motion to approve the reappointments of Patti Hood and Scott Stephan to the Board of Examiners & Appeals, effective 2/1/19 through 1/31/22.

8.

Library Board of Trustees - 02/01/19 - 01/31/23

- Cami Brazelton

- Lory Johnson

Action# H8-1. Consider motion to approve the reappointment of Cami Brazelton and Lory Johnson to the Library Board of Trustees, effective 2/1/19 through 1/31/23.

9.

Park Board - 02/01/19 - 01/31/23

- Lisa McDaniel

- Josh Craighead

Action# H9-1. Consider motion to approve the reappointment of Lisa McDaniel and Josh Craighead to the Park Board, effective 2/1/19 through 1/31/23.

I.OLD BUSINESS: none
J.NEW BUSINESS:
1.Proposed 2019-2023 Capital Improvement Program (PH 2019-03)
Action# J1-1. Consider motion to adopt RESOLUTION approving the 2019-2023 Capital Improvement Program.

2.

Proposed South Ankeny Boulevard and SE Shurfine Drive / SW Prairie Trail Parkway Intersection Improvements

Initiate Proceedings

Action# J2-1. Consider motion to adopt RESOLUTION ordering construction on the South Ankeny Boulevard and SE Shurfine Drive / SW Prairie Trail Parkway Intersection Improvements project and fixing a date for hearing thereon and taking of bids therefor.  (date of bid-letting: 2/12/19 @ 10:00 a.m./date of hrg: 2/18/19 @ 5:30 p.m.) 

K.ADMINISTRATIVE BUSINESS:
•Report of the City Staff:
City Manager
City Attorney
•Report of the Governing Body:
Mayor

City Council Members:
Council Member Bentz
Council Member Holm
Council Member McKenna
Council Member Walter-Ashby
Council Member Whiting
•Future Council Agenda Items:

 

  • Council Action Planning Session - Budget Workshop - Operating Funds - 1/28/19 @ 5:30 p.m.
  • Public Hearing - NE 54th Street Bridge Replacement Over Tributary to Fourmile Creek - 2/4/19 @ 5:30 p.m.
  • Public Hearing - High Trestle Trail Extension Project - 2/4/19 @ 5:30 p.m.
  • Public Hearing - Vacate portion of public utility easement - Chapman Brothers Farm - 2/4/19 @ 5:30 p.m.
  • Public Hearing - Polk County Aviation Authority Rezoning - 2/4/19 @ 5:30 p.m.
  • Council Action Planning Session - Budget Workshop - Hotel/Motel & Enterprise Funds - 2/11/19 @ 5:30 p.m.
  • Public Hearing - S Ankeny Blvd & SE Shurfine Dr / SW Prairie Trail Prkwy Intersection Improvements Project - 2/18/19 @ 5:30 p.m.
L.ADJOURNMENT
1.Request for Executive Session
Following adjournment of the Executive Session, Council may take action on any matter discussed during the Executive Session.
Action# L1-1. Consider motion to go into Executive Session, pursuant to the provisions of Iowa Code Section 21.5, subparagraph (j) “to discuss the purchase or sale of particular real estate only where the premature disclosure could be reasonably expected to increase the price the governmental body would have to pay for that property or reduce the price the governmental body would receive for that property”.

2.Adjournment