| | | | | | | | ANKENY CITY COUNCIL
Regular Meeting
Monday, February 4, 2019 5:30 PM Ankeny City Hall - City Council Chambers
410 W. First Street, Ankeny, Iowa
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| | | | | | | | Gary Lorenz, Mayor
Mark Holm, Mayor Pro tem
Council Members: Bobbi Bentz, Jim McKenna, Kelly Whiting, Kerry Walter-Ashby | | |
| | | | | | | | All City Council meetings are open to the public. Assistive Listening Devices (ALD) are available for persons with impaired hearing. To request information in an alternative format or request an accommodation to participate in a City Council meeting, contact the Office of the City Clerk at 965-6405. Anyone seeking assistance in communicating with the City should contact Relay Iowa at 1-800-735-2942 (TDY), or 1-800-735-2943 (Voice). | | |
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CALL TO ORDER: |
Mark Holm, Mayor Pro tem |
ROLL CALL: |
Debra M. Arend, Interim City Clerk |
PLEDGE OF ALLEGIANCE: |
Mark Holm, Mayor Pro tem |
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| | | | | | | | | 1. | Approval of the February 4, 2019 Agenda: | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | Action# B1-1. Consider motion to approve and accept the February 4, 2019 agenda, without amendment.
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| | | | | | | | D. | REPORTS OF ADVISORY BOARDS AND COMMISSION: | | | |
| | | | | | | | E. | APPROVAL OF CONSENT AGENDA: | | | |
| | | | | | | | | CA - | 6 | Consider motion to approve Payment #10 in the amount of $74,240.65 to C.L. Carroll Co., Inc., for construction services on the Northwest Booster Station project.
| | | | | | | | | | | | | CA - | 7 | Consider motion to approve Payment #16 in the amount of $2,177.50 to Calhoun-Burns and Associates, Inc., for engineering services on the NE 54th Street Bridge Replacement over Tributary to Fourmile Creek project.
| | | | | | | | | | | | | CA - | 8 | Consider motion to approve Payment #3 in the amount of $9,189.00 to Civil Design Advantage for engineering services on the SE East Lawn Area Utility Improvements - Phase 2 project.
| | | | | | | | | | | | | CA - | 9 | Consider motion to approve Payment #1 in the amount of $78,539.03 to Foth Infrastructure and Environment, Inc., for engineering services on the West First Street Widening and Improvements-Phase 1 project.
| | | | | | | | | | | | | CA - | 10 | Consider motion to approve Payment #5 in the amount of $6,049.48 to HDR Engineering, Inc., for construction services on the Ankeny Sanitary Master Plan project.
| | | | | | | | | | | | | CA - | 11 | Consider motion to approve Payment #1 in the amount of $63,567.50 to Nilles Associates, Inc., for engineering services on the SW Des Moines Street Improvements project.
| | | | | | | | | | | | | CA - | 12 | Consider motion to approve Payment #10 in the amount of $90,000.00 to Nilles Associates, Inc., for engineering services on the SW District Drive & SW Merchant Street project.
| | | | | | | | | | | | | CA - | 13 | Consider motion to approve Payment #7 in the amount of $7,637.50 to Nilles Associates, Inc., for engineering services on the SW Market Street Extension project
| | | | | | | | | | | | | CA - | 14 | Consider motion to approve Payment #18 (Final) in the amount of $3,884.72 to Snyder & Associates, Inc., for engineering services on the Ash Tower Feeder Main project.
| | | | | | | | | | | | | CA - | 15 | Consider motion to approve Payment #96 in the amount of $9,578.00 to Snyder & Associates, Inc., for engineering services on the E. 1st Street Interchange Reconstruction project.
| | | | | | | | | | | | | CA - | 16 | Consider motion to approve Payment #10 in the amount of $1,313.00 to Snyder & Associates, Inc., for engineering services on the I-35 Southbound Ramps & SE Corporate Dr Traffic Signal project.
| | | | | | | | | | | | | CA - | 17 | Consider motion to approve Payment #68 in the amount of $8,750.75 to Snyder & Associates, Inc., for engineering services on the I-35 Widening E. 1st St., Interchange to NE 36th St.
| | | | | | | | | | | | | CA - | 18 | Consider motion to approve Payment #21 in the amount of $2,586.75 to Snyder & Associates, Inc., for engineering services on the NE Delaware Avenue Pedestrian Bridge & Sidewalk Connection project.
| | | | | | | | | | | | | CA - | 19 | Consider motion to approve Payment #12 in the amount of $3,776.94 to Snyder & Associates, Inc., for design services associated with the SE Convenience Boulevard Extension project. | | | | | | | | | | | | | CA - | 20 | Consider motion to approve Payment #13 in the amount of $4,634.37 to Snyder & Associates, Inc., for engineering services on the Traffic Signal System Timings Update project.
| | | | | | | | | | | | | CA - | 21 | Consider motion to approve Change Order #8 increasing the contract amount by $38,248.40 to Stahl Construction for the Ankeny Kirkendall Public Library Project. | | | | | | | | | | | | | CA - | 22 | Consider motion to approve Final Payment #17 in the amount of $2,966.15 to SVPA Architects, Inc., for construction services for the Fire Station No. 3 project. | | | | | | | | | | | | | CA - | 23 | Consider motion to approve Payment #1 in the amount of $1,976 to Systemworks LLC for services associated with the Ankeny Kirkendall Public Library project. | | | | | | | | | | | | | CA - | 24 | Consider motion to approve the February 4, 2019 Accounts Payable. (Finance Committee: K. Walter-Ashby, Chp, M. Holm, J. McKenna) | | | | | | | | | | | | | CA - | 25 | Consider motion to adopt a RESOLUTION authorizing the purchase of traffic signal poles and mast arms for the South Ankeny Boulevard and SE Shurfine Drive/ SW Prairie Trail Parkway Intersection Improvements. | | | | | | | | | | | | | CA - | 26 | Consider motion to receive and file the City of Ankeny, Iowa, Popular Annual Financial Report (PAFR) for the year ended June 30, 2018. | | | | | | | | | | | | | CA - | 27 | Consider motion to adopt RESOLUTION authorizing the setting of a hearing on a proposal to assess unpaid costs of cutting or eliminating vegetation pursuant to Chapter 167 of the Ankeny Municipal Code (date of hrg: 3/4/19 @ 5:30 p.m.). | | | | | | | | | | | |
| | | | | | | | | • | Community Development Items | | | |
| | | | | | | | | • | Capital Improvement Projects | | | |
| | | | | | | | | • | Approval of Consent Agenda Items | | | |
| | | | | | | | | 1. | Consent Agenda Items CA-1 through CA-43: | | | | | | | | | | | | | | Action# E1-1. Consider motion to approve the recommendations for Consent Agenda Items CA-1 through CA-43.
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| | | | | | | | F. | SUPPLEMENTAL AND REMOVED CONSENT AGENDA ITEMS: | | | |
| | | | | | | | G. | RECESS - Mark Holm, Mayor Pro tem | | | | | | | | | | | |
| | | | | | | | | 1. | Proposed NE 54th Street Bridge Replacement Over Branch of Fourmile Creek project (2019-04) | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | Action# J1-1. Consider motion to adopt 1) RESOLUTION adopting plans, specifications, form of contract and estimate of cost ($1,284,406.60); 2) receive and file report of bids received January 16, 2019; and 3) adopt RESOLUTION making award of construction contract with Herberger Construction Co., Inc. of Indianola, Iowa, in the amount of $1,278,252.59 for the NE 54th Street Bridge Replacement Over Branch of Fourmile Creek project.
Action# J1-2. Consider motion to adopt RESOLUTION approving construction contract and bond with Herberger Construction Co., Inc. of Indianola, Iowa, in the amount of $1,278,252.59 for the NE 54th Street Bridge Replacement Over Branch of Fourmile Creek project.
| | | | | | | 2. | NE 54th Street Bridge Replacement Over Branch of Fourmile Creek
Professional Services Agreement with Calhoun-Burns and Associates, Inc. | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | Action# J2-1. Consider motion to approve the Professional Services Agreement with Calhoun-Burns and Associates, Inc., for construction engineering services on the NE 54th Street Bridge Replacement Over Branch of Fourmile Creek project in an amount not to exceed $170,000.00 and authorize the Mayor to execute said Agreement.
| | | | | | | 3. | Proposed High Trestle Trail Extension - SW Ordnance Road to SE Magazine Road Project (PH 2019-05) | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | Action# J3-1. Consider motion to adopt 1) RESOLUTION adopting plans, specifications, form of contract, estimate of cost and enhancement of payment ($1,566,946.00); 2) receive and file report of bids received January 29, 2019; and 3) adopt RESOLUTION rejecting bids for the High Trestle Trail Extension - SW Ordnance Road to SE Magazine Road project.
| | | | | | | 4. | Westwinds Channel Flood Repair Project
Professional Services Agreement with Kirkham, Michael & Associates, Inc. | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | Action# J4-1. Consider motion to approve the Professional Services Agreement with Kirkham Michael & Associates, Inc., for design and bidding phase services on the 2019 Westwinds Channel Flood Repairs Project in an amount not to exceed $39,915.00 and authorize the Mayor Pro tem to execute said Agreement.
| | | | | | | 5. | Irvinedale Drive Transmission Main - Phase 2
Professional Services Agreement with Snyder & Associates, Inc. | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | Action# J5-1. Consider a motion to approve a Professional Services Agreement with Snyder & Associates, Inc., for design engineering services on the Irvinedale Drive Transmission Main - Phase 2 project in an amount not to exceed $227,900.00 and authorize the Mayor Pro tem to execute said agreement.
| | | | | | | 6. | Wildflower Detention Basin Improvements Project
Professional Services Agreement with Snyder & Associates, Inc. | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | Action# J6-1. Consider motion to approve the Professional Services Agreement with Snyder & Associates, Inc., for design and bidding phase services on the Wildflower Detention Basin Improvements Project in an amount not to exceed $61,600.00 and authorize the Mayor Pro tem to execute said Agreement.
| | | | | | | 7. | Proposed SE Four Mile Drive Asphalt Overlay Project
Cooperative Public Service Agreement with Polk County | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | Action# J7-1. Consider motion to adopt RESOLUTION authorizing the execution of an agreement for Cooperative Public Service Agreement between Polk County, Iowa and the City of Ankeny, Iowa for the sharing of project costs for the SE Four Mile Drive Asphalt Overlay project.
| | | | | | | 8. | Proposed South Ankeny Boulevard Fiber Optic Relocation
Initiate Proceedings | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | Action# J8-1. Consider motion to adopt RESOLUTION ordering construction on the South Ankeny Boulevard Fiber Optic Relocation project and fixing a date for hearing thereon and taking of bids therefor. (date of bid-letting: 2/26/19 @ 10:30 a.m. / date of hrg: 3/4/19 @ 5:30 p.m.)
| | | | | | | 9. | Lease Agreement - GPSI Leasing II – Accord, LLC - Golf Cart GPS Services - Otter Creek Golf Course
Initiate Proceedings | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | Action# J9-1. Consider motion to adopt RESOLUTION fixing the date for a meeting on the proposition to authorize a lease agreement in the principal amount of not to exceed $110,000 for acquisition of personal property for the municipal golf enterprise, and providing for publication of notice thereof. (date of hrg: 2/18/19 @ 5:30 p.m.)
| | | | | | | 10. | Proposed Not to Exceed $18,660,000 General Obligation Bonds (for essential corporate purposes)
Initiate Proceedings | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | Action# J10-1. Consider motion to adopt RESOLUTION fixing date for a meeting on the proposition of the issuance of not to exceed $18,660,000 General Obligation Bonds of the City of Ankeny, State of Iowa (for essential corporate purposes), and providing for publication of notice thereof (date of hrg: 2/18/19 @ 5:30 p.m.).
| | | | | | | 11. | Proposed Not to Exceed $310,000 General Obligation Bonds (for general corporate purposes)
Initiate Proceedings | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | Action# J11-1. Consider motion to adopt RESOLUTION fixing date for a meeting on the proposition of the issuance of not to exceed $310,000 General Obligation Bonds of the City of Ankeny, State of Iowa (for general corporate purposes), and providing for publication of notice thereof (date of hrg: 2/18/19 @ 5:30 p.m.).
| | | | | | | 12. | Proposed Not to Exceed $6,190,000 General Obligation Bonds (for essential corporate purposes)
Initiate Proceedings | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | Action# J12-1. Consider motion to adopt RESOLUTION fixing date for a meeting on the proposition of the issuance of not to exceed $6,190,000 General Obligation Bonds of the City of Ankeny, State of Iowa (for essential corporate purposes), and providing for publication of notice thereof (date of hrg: 2/18/19 @ 5:30 p.m.).
| | | | | | | 13. | Proposed Not to Exceed $6,075,000 Water Revenue Bonds
Initiate Proceedings | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | Action# J13-1. Consider motion to adopt RESOLUTION fixing date for a meeting on the proposition of the issuance of not to exceed $6,075,000 Water Revenue Bonds, of the City of Ankeny, State of Iowa and providing for publication of notice thereof (date of hrg: 2/18/19 @ 5:30 p.m.).
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| | | | | | | | K. | ADMINISTRATIVE BUSINESS: | | | |
| | | | | | | | | • | Report of the City Staff: | | | |
| | | | | | | | | | City Manager
City Attorney | | | | | | | | | | | |
| | | | | | | | | • | Report of the Governing Body: | | | |
| | | | | | | | | | Mayor
City Council Members:
Council Member Bentz
Council Member Holm
Council Member McKenna
Council Member Walter-Ashby
Council Member Whiting | | | | | | | | | | | |
| | | | | | | | | • | Future Council Agenda Items: | | | |
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