ANKENY CITY COUNCIL

Regular Meeting

Monday, February 18, 2019
5:30 PM
Ankeny City Hall - City Council Chambers

410 W. First Street, Ankeny, Iowa

Gary Lorenz, Mayor
Mark Holm, Mayor Pro tem

Council Members: Bobbi Bentz, Jim McKenna, Kelly Whiting, Kerry Walter-Ashby

All City Council meetings are open to the public. Assistive Listening Devices (ALD) are available for persons with impaired hearing. To request information in an alternative format or request an accommodation to participate in a City Council meeting, contact the Office of the City Clerk at 965-6405.

Anyone seeking assistance in communicating with the City should contact Relay Iowa at 1-800-735-2942 (TDY), or 1-800-735-2943 (Voice).

PROCEDURAL ACTIONS:
CALL TO ORDER:  Gary Lorenz, Mayor
ROLL CALL: Debra M. Arend, Interim City Clerk 
PLEDGE OF ALLEGIANCE:  Gary Lorenz, Mayor

CEREMONY: none
A.PUBLIC FORUM:
1.
  • Open Forum
B.APPROVAL OF AGENDA:
1.Approval of the February 18, 2019 Agenda:
Action# B1-1. Consider motion to approve and accept the February 18, 2019 agenda, without amendment.

C.PUBLIC HEARING(S):
1.PH 2019-08Proposed South Ankeny Boulevard and SE Shurfine Drive / SW Prairie Trail Parkway Intersection Improvements Project
Action# C1-1. Consider motion to close Public Hearing 2019-08.

2.PH 2019-09

Proposed 2019 Ankeny Parks & Facilities Comprehensive Plan

Action# C2-1. Consider motion to close Public Hearing 2019-09.

3.PH 2019-10Proposed Not to Exceed $110,000 Lease Agreement (GPSI Leasing II - Accord, LLC - Golf Cart GPS Srvcs - Otter Creek)
Action# C3-1. Consider motion to close Public Hearing 2019-10.

4.PH 2019-11Proposed Issuance of Not to Exceed $18,660,000 General Obligation Bonds (for essential corporate purposes)
Action# C4-1. Consider motion to close Public Hearing 2019-11.

5.PH 2019-12Proposed Issuance of Not to Exceed $6,190,000 General Obligation Bonds (for essential corporate purposes)
Action# C5-1. Consider motion to close Public Hearing 2019-12.

6.PH 2019-13Proposed Issuance of Not to Exceed $310,000 General Obligation Bonds (for general corporate purposes)
Action# C6-1. Consider motion to close Public Hearing 2019-13.

7.PH 2019-14Proposed Issuance of Not To Exceed $6,075,000 Water Revenue Bonds
Action# C7-1. Consider motion to close Public Hearing 2019-14.

D.REPORTS OF ADVISORY BOARDS AND COMMISSION:
1.Representative:   Park Board - Josh Craighead
E.APPROVAL OF CONSENT AGENDA:
•Minutes
CA -1Approval of official council actions of the regular meeting of February 4, 2019, as published, subject to correction, as recommended by the City Clerk.
CA -2Receive and file minutes of the Plan and Zoning Commission meeting of January 22, 2019.
CA -3Receive and file minutes of the Zoning Board of Adjustment meeting of January 8, 2019.
•Licenses and Permits
CA -4

Consider motion to approve the issuance of liquor license(s) and/or beer / wine permit(s) in the City of Ankeny. 

•Finance/Budget
CA -5Consider motion to receive and file Financial Reports for January 2019.
CA -6Consider motion to receive and file the Building Permits Report for January 2019.
CA -7Consider motion to receive and file Utility Billing Report for January 2019.
CA -8Consider motion to approve Amendment No. 1 to the Professional Services Agreement increasing the contract amount by $30,908.00 with Civil Design Advantage, for additional design services on the Deer Creek Trunk Sanitary Sewer Extension project.
CA -9Consider motion to approve Payment #4 in the amount of $11,500.96 to Civil Design Advantage for engineering services on the SE East Lawn Area Utility Improvements - Phase 2 project.
CA -10Consider motion to approve Change Order #3 increasing the contract amount by $9,994.80 to Hawkeye Paving Corporation for construction services on the Ankeny Boulevard and First Street Intersection Improvements project.
CA -11Consider motion to approve Payment #4 in the amount of $259,666.16 to Hawkeye Paving Corporation for construction services on the Ankeny Blvd & First St Intersection Improvements project.
CA -12Consider motion to approve Amendment No. 1 to the Professional Services Agreement increasing the contract amount by $52,062.00 with HDR Engineering, Inc., for additional services on the Ankeny Sanitary Master Plan project.
CA -13Consider motion to approve Payment #11 in the amount of $11,845.00 to Nilles Associates, Inc., for engineering services on the SW District Drive & SW Merchant Street project.
CA -14Consider motion to approve Payment #5 in the amount of $23,694.10 to Shive-Hattery for engineering services on the SW Irvinedale Dr., Transmission Main - Phase 1 project.
CA -15Consider motion to approve Amendment No. 1 to the Professional Services Agreement increasing the contract amount by $276,750.00 with Snyder & Associates, Inc., for construction engineering services on the South Ankeny Boulevard and SE Shurfine Drive / SW Prairie Trail Parkway Intersection Improvements project.
CA -16Consider motion to approve Payment #2 in the amount of $4,713.42 to SVPA Architects, Inc., for services for the Public Services Building renovation project.
CA -17Consider motion to approve Payment #16 in the amount of $6,617.02 to Veenstra & Kimm, Inc., for engineering services on the Northwest Booster Station - Design Services & Construction project.
CA -18Consider motion to approve the February 18, 2019 Accounts Payable. (Finance Committee: M. Holm, Chp, J. McKenna, K. Whiting) 
•Personnel Items - none
•Community Development Items
CA -19Consider motion to adopt RESOLUTION providing for the notice and hearing of the City Council of the City of Ankeny, Iowa, to rezone certain property owned by Bill Kimberley, LC located west of NE Delaware Avenue and north of NE 54th Street. (date of hrg: 3/4/19 @ 5:30 p.m.)
CA -20Consider motion to adopt RESOLUTION accepting a storm water management facility maintenance covenant and permanent easement agreement associated with the development of Lot 1, The District at Prairie Trail Plat 5.
•Engineering Items
CA -21Consider motion to adopt RESOLUTION accepting public improvements in Trestle Ridge Estates Plat 3 for utilities.
CA -22Consider motion to adopt RESOLUTION accepting public improvements in Trestle Ridge Estates Plat 3 for paving.
CA -23Consider motion to adopt RESOLUTION accepting a permanent  sanitary sewer easement, temporary access/staging easement and temporary construction easement for the construction of the Deer Creek Trunk Sewer Extension project in Ankeny, Iowa.
CA -24Consider motion to adopt RESOLUTION accepting a proposal from Henriksen Contracting, LLC in the amount of $118,166.20 for the construction of the 2019 PCC Pavement Preservation Program project.
•Capital Improvement Projects - none
•Administrative Items
CA -25Consider motion to adopt RESOLUTION authorizing the execution of an Agreement between the Iowa Department of Transportation and the City of Ankeny to facilitate the use of Revitalize Iowa's Sound Economy (RISE) Program Funding for the Hicklin Industrial Park Project.
CA -26

Consider motion to adopt RESOLUTION authorizing the partial release of reimbursement agreements for master planning services and infrastructure costs for property in the Crosswinds Business Park.

•Approval of Consent Agenda Items
1.Consent Agenda Items CA-1 through CA-26:
Action# E1-1. Consider motion to approve the recommendations for Consent Agenda Items CA-1 through CA-26.

F.SUPPLEMENTAL AND REMOVED CONSENT AGENDA ITEMS:
1.
Supplemental and Removed Consent Agenda
Action# F1-1. Consider motion to approve the Supplemental and Removed Consent Agenda Items CA-

G.RECESS - Gary Lorenz, Mayor
H.LEGISLATIVE BUSINESS:
•Approval of Ordinances:
1.Ord 1959An Ordinance amending the Code of Ordinances of the City of Ankeny, Iowa, by revising the requirements for Sanitary Sewer Grease Interceptors by Food Service Establishments and revising the Local Limit Discharges within the Sewer System.
Action# H1-1. Consider motion to accept third consideration of ORDINANCE 1959, sending it on its final passage and publication as required by law.

2.Ord 1960An Ordinance vacating a portion of a Public Utility Easement associated with a part of Lot 1, Chapman Brothers Farm Plat 1.  
Action# H2-1. Consider motion to accept second consideration of ORDINANCE 1960.

3.Ord 1961An Ordinance amending the Zoning regulations, Chapter 192, of the Municipal Code of the City of Ankeny, Iowa, by rezoning certain real estate owned by Polk County Aviation Authority.  
Action# H3-1. Consider motion to accept second consideration of ORDINANCE 1961 .

4.Mayor/City Council/Staff Subcommittee Appointments:

Ankeny Area Chamber of Commerce:
Gary Lorenz, Mayor and Derek Lord, Economic Development Director

 

Ankeny Economic Development Corporation: 
Gary Lorenz, Mayor and Derek Lord, Economic Development Director

BRAVO:
Kerry Walter-Ashby, Council Member

Central Iowa Regional Drinking Water Commission:
Jim McKenna, Council Member
Don Clark, Municipal Utilities Director - Ex officio and Paul Moritz, Ass't City Mgr - Ex officio (alt)

City/School Subcommittee:
Gary Lorenz, Mayor; Mark Holm and Kelly Whiting, Council Members
         
Community Education Advisory Committee:
Kerry Walter-Ashby, Council Member

Four Mile Creek Watershed Management Authority:
Amy Bryant. Environmental Engineer and Mark Mueller, Public Works Director/City Engineer (alt)
          
Greater Des Moines Convention & Visitors Bureau:
Bobbi Bentz and Kelly Whiting (alt), Council Members
           
Metro Advisory Council:
Gary Lorenz, Mayor; Bobbi Bentz and Kelly Whiting (alt), Council Members
          
Uptown Ankeny Association:
Kerry Walter-Ashby, Council Member and Derek Lord, Economic Development Director (alt)

Action# H4-1. Consider motion to approve the appointments of the Mayor/City Council/Staff Subcommittee Appointments.

I.OLD BUSINESS: none
J.NEW BUSINESS:
1.Proposed S. Ankeny Blvd & SE Shurfine Dr/SW Prairie Trail Parkway Intersection Improvements Project (PH 2019-08)
Action# J1-1. Consider motion to:  1) adopt RESOLUTION adopting plans, specifications, form of contract, estimate of cost ($3,382,328.00) and enhancement of payment; 2) receive and file report of bids received February 12, 2019; and 3) adopt RESOLUTION making award of construction contract with Alliance Construction Group, LLC of Grimes, Iowa, in the amount of $3,250,236.25 for the South Ankeny Boulevard and SE Shurfine Drive/SW Prairie Trail Parkway Intersection Improvements.

Action# J1-2. Consider motion to adopt RESOLUTION approving construction contract and bond with Alliance Construction Group, LLC of Grimes, Iowa, in the amount of $3,250,236.25 for the South Ankeny Boulevard and SE Shurfine Drive/SW Prairie Trail Parkway Intersection Improvements.

2.

The 2019 Ankeny Parks & Recreation Facilities Comp Plan (PH 2019-09)

Action# J2-1. Consider motion to adopt RESOLUTION approving the Parks & Facilities Comprehensive Plan.

3.

Proposed Lease Agreement - Golf Cart GPS Srvcs - Otter Creek Golf Course -

GPSI Leasing II - Accord, LLC (PH 2019-10)

Action# J3-1. Consider motion to adopt RESOLUTION instituting proceedings to take additional action for the authorization of a lease agreement in the principal amount of not to exceed $110,000 for acquisition of personal property for the Municipal Golf Enterprise.

4.Proposed Issuance of Not to Exceed $18,660,000 General Obligation Bonds (for essential corporate purposes) (PH 2019-11)
Action# J4-1. Consider motion to adopt RESOLUTION instituting proceedings to take additional action for the issuance of not to exceed $18,660,000 General Obligation Bonds.   

5.Proposed Issuance of Not to Exceed $6,190,000 General Obligation Bonds (for essential corporate purposes) (PH 2019-12)
Action# J5-1. Consider motion to adopt RESOLUTION instituting proceedings to take additional action for the issuance of not to exceed $6,190,000 General Obligation Bonds.   

6.Proposed Issuance of Not to Exceed $310,000 General Obligation Bonds (for general corporate purposes) (PH 2019-13)
Action# J6-1. Consider motion to adopt RESOLUTION instituting proceedings to take additional action for the issuance of not to exceed $310,000 General Obligation Bonds.   

7.Proposed Issuance of Not to Exceed $6,075,000 Water Revenue Bonds (PH 2019-14)
Action# J7-1. Consider motion to adopt RESOLUTION instituting proceedings to take additional action for the issuance of not to exceed $6,075,000 Water Revenue Bonds.

8.Proposed Issuance of $9,340,000 General Obligation Bonds, Series 2019A
Action# J8-1. Consider motion to adopt RESOLUTION authorizing the issuance of $9,340,000 General Obligation Bonds, Series 2019A, and levying a tax for the payment thereof.

9.

Proposed SW Irvinedale Drive Transmission Main - Phase 1

Initiate Proceedings

Action# J9-1. Consider motion to adopt RESOLUTION ordering construction on the SW Irvinedale Drive Transmission Main - Phase 1 project and fixing a date for hearing thereon and taking of bids therefor.  (date of bid-letting: 3/12/19 @ 10:30 a.m./date of hrg: 3/18/19 @ 5:30 p.m.) 

10.

Proposed 2019 PCC Reconstruction Program - NW 9th Street

Initiate Proceedings

Action# J10-1. Consider motion to adopt RESOLUTION ordering construction on the 2019 PCC Reconstruction Program - NW 9th Street project and fixing a date for hearing thereon and taking of bids therefor.  (date of bid-letting: 3/12/19 @ 10:30 a.m./date of hrg: 3/18/19 @ 5:30 p.m.) 

11.

Proposed SE East Lawn Area Utility Improvements - Phase 2 

Initiate Proceedings

Action# J11-1. Consider motion to adopt RESOLUTION ordering construction on the SE East Lawn Area Utility Improvements - Phase 2 project and fixing a date for hearing thereon and taking of bids therefor.  (date of bid-letting: 3/12/19 @ 10:30 a.m./date of hrg: 3/18/19 @ 5:30 p.m.) 

12.

2019 Hawkeye Park Improvements - Fishing Pier and Pond Dredging

Professional Services Agreement with Snyder & Associates

Action# J12-1. Consider motion to approve the Professional Services Agreement with Snyder & Associates for design and bidding phase services on the 2019 Hawkeye Park Improvements - Fishing Pier and Pond Dredging Project in an amount not to exceed $39,000.00 and authorize the Mayor to execute said Agreement.

13.

Proposed Amendment of Current City Budget for FY 2019 and Budget Estimate for FY 2020

Set Public Hearing Date

Action# J13-1. Consider motion to set a public hearing on an Amendment of Current City Budget for Fiscal Year July 1, 2018 - June 30, 2019 and Budget Estimate for Fiscal Year July 1, 2019 - June 30, 2020 for March 11, 2019 at 5:30 p.m. and direct City Clerk to publish notice of such hearings.

14.

Proposed Amendment to Cooperative Agreement - IDOT and DMACC

SW Oralabor Road and DMACC Boulevard Intersection Improvements

Action# J14-1. Consider motion to adopt RESOLUTION approving an amendment to the Cooperative Agreement between the Iowa Department of Transportation (DOT), Des Moines Area Community College (DMACC) and the City of Ankeny, Iowa, for the sharing of project costs for the proposed SW Oralabor Road and DMACC Boulevard Intersection Improvements project.

K.ADMINISTRATIVE BUSINESS:
•Report of the City Staff:
City Manager
City Attorney
•Report of the Governing Body:
Mayor

City Council Members:
Council Member Bentz
Council Member Holm
Council Member McKenna
Council Member Walter-Ashby
Council Member Whiting
•Future Council Agenda Items:
  • Council Action Planning Session - Strategic Planning Consultant Interviews - 2/25/19 @ 5:00 p.m.
  • Budget Public Information Meeting - 2/28/19 @ 5:30 p.m.
  • Public Hearing - Nuisance Abatement - 3/4/19 @ 5:30 p.m   
  • Public Hearing - 1989 Ankeny Economic Development Urban Renewal Plan - 3/4/19 @ 5:30 p.m.
  • Public Hearing - 1991 Ankeny Economic Development Urban Renewal Plan - 3/4/19 @ 5:30 p.m.
  • Public Hearing - S Ankeny Blvd Fiber Optic Relocation - 3/4/19 @ 5:30 p.m.
  • Public Hearing - Kimberley Rezoning - 3/4/19 @ 5:30 p.m.
  • Public Hearing - FY19 Budget Amendment - 3/11/19 @ 5:30 p.m.
  • Public Hearing - FY20 Proposed Budget - 3/11/19 @ 5:30 p.m.
  • Public Hearing - SW Irvinedale Dr Transmission Main - Phase 1 - 3/18/19 @ 5:30 p.m.
  • Public Hearing - 2019 PCC Reconstruction Program - NW 9th Street - 3/18/19 @ 5:30 p.m.
  • Public Hearing - SE East Lawn Area Utility Improvements - Phase 2 - 3/18/19 @ 5:30 p.m.
L.ADJOURNMENT
1.Adjournment