ANKENY CITY COUNCIL

Regular Meeting

Monday, March 4, 2019
5:30 PM
Ankeny City Hall - City Council Chambers

410 W First Street, Ankeny, Iowa

Gary Lorenz, Mayor
Mark Holm, Mayor Pro tem

Council Members: Bobbi Bentz, Jim McKenna, Kelly Whiting, Kerry Walter-Ashby

All City Council meetings are open to the public. Assistive Listening Devices (ALD) are available for persons with impaired hearing. To request information in an alternative format or request an accommodation to participate in a City Council meeting, contact the Office of the City Clerk at 965-6405.

Anyone seeking assistance in communicating with the City should contact Relay Iowa at 1-800-735-2942 (TDY), or 1-800-735-2943 (Voice).

PROCEDURAL ACTIONS:
CALL TO ORDER: Gary Lorenz, Mayor
ROLL CALL: Debra M. Arend, Interim City Clerk 
PLEDGE OF ALLEGIANCE: Gary Lorenz, Mayor

CEREMONY: none
A.PUBLIC FORUM:
1.
  • Open Forum
B.APPROVAL OF AGENDA:
1.Approval of the March 4, 2019 Agenda:
Action# B1-1. Consider motion to approve and accept the March 4, 2019 agenda, without amendment.

C.PUBLIC HEARING(S):
1.PH 2019-15Proposed assessments for unpaid costs of cutting or eliminating vegetation upon property lying within the City of Ankeny.
Action# C1-1. Consider motion to close Public Hearing 2019-15.

2.PH 2019-16Proposed Amendment #10 - 1989 Ankeny Economic Development Urban Renewal Plan
Action# C2-1. Consider motion to close Public Hearing 2019-16.

3.PH 2019-17

Proposed Amendment No. 1 to the Amended and Restated 1991 City of Ankeny Urban Renewal Plan.

Action# C3-1. Consider motion to close Public Hearing 2019-17.

4.PH 2019-18Proposed South Ankeny Boulevard Fiber Optic Relocation Project
Action# C4-1. Consider motion to close Public Hearing 2019-18.

5.PH 2019-19Proposed amendment to the Zoning Regulations, Chapter 192, of the Municipal Code of the City of Ankeny, Iowa, by rezoning certain real estate owned by Bill Kimberley, LC.
Action# C5-1. Consider motion to close Public Hearing 2019-19.

D.REPORTS OF ADVISORY BOARDS AND COMMISSION:
1.Representative:   Plan and Zoning Commission - Larry Anderson
E.APPROVAL OF CONSENT AGENDA:
•Minutes
CA -1Approval of official council actions of the regular meeting of February 18, 2019, as published, subject to correction, as recommended by the City Clerk.
CA -2Receive and file minutes of the Plan and Zoning Commission meeting of February 5, 2019.
CA -3Receive and file minutes of the Library Board of Trustees meeting of January 17, 2019.
•Licenses and Permits
CA -4

Consider motion to approve the issuance of liquor license(s) and/or beer / wine permit(s) in the City of Ankeny. 

•Finance/Budget
CA -5Consider motion to approve Payment #11 in the amount of $27,001.70 to C.L. Carroll Co., Inc., for construction services on the Northwest Booster Station project.
CA -6Consider motion to approve Payment #9 in the amount of $17,556.10 to Civil Design Advantage for engineering services on the Deer Creek Trunk Sewer Extension Design project.
CA -7Consider motion to approve Payment #6 in the amount of $23,776.10 to Concrete Technologies, Inc., for construction  services on the SE Convenience Blvd., Extension Project.
CA -8Consider motion to approve Payment #5 in the amount of $232,588.50 to Cramer and Associates, Inc., for construction services on the NE Delaware Avenue Pedestrian Bridge and Sidewalk Connection project.
CA -9Consider motion to approve Payment #15 in the amount of $141,219.06 to DDVI, Incorporated for construction services on the Fire Station No. 3 project.
CA -10Consider motion to approve Payment #2 in the amount of $84,665.44 to Foth Infrastructure and Environment, Inc., for engineering services on the West First Street Widening and Improvements - Phase 1 project.
CA -11Consider motion to approve Payment #6 in the amount of $18,981.69 to HDR Engineering, Inc., for construction services on the Ankeny Sanitary Master Plan project.
CA -12Consider motion to approve Payment #17 in the amount of $73,867.15 to HR Green, Inc., for engineering services on the NW Irvinedale Drive Reconstruction (Design) project.
CA -13Consider motion to approve Payment #1 in the amount of $28,892.50 to JEO Consulting Group, Inc., for engineering services on the Tradition Park Stormwater Detention Basin Flood Repair project.
CA -14Consider motion to approve Payment #4 in the amount of $2,280.00 to JEO Consulting Group, Inc., for engineering services on the N. Ankeny Blvd., and NE/NW Georgetown Blvd., Intersection Signalization project.
CA -15Consider motion to approve Payment #25 in the amount of $16,470.72 to OPN Architects for construction administration services on the Ankeny Kirkendall Public Library project.
CA -16Consider motion to approve Payment #8 in the amount of $95,168.40 to RDG Planning & Design, for construction services on the Stormwater Management Study and Master Plan project.
CA -17Consider motion to approve Payment #18 in the amount of $1,728.15 to Snyder & Associates, Inc., for engineering services on the Ankeny Blvd., & First St., Intersection Improvements project.
CA -18Consider motion to approve Payment #97 in the amount of $1,597.75 to Snyder & Associates, Inc., for engineering services on the E. 1st Street Interchange Reconstruction project.
CA -19Consider motion to approve Payment #11 in the amount of $1,010.00 to Snyder & Associates, Inc., for engineering services on the I-35 Southbound Ramps & SE Corporate Dr., Traffic Signal project.
CA -20Consider motion to approve Payment #14 in the amount of $2,741.00 to Snyder & Associates, Inc., for engineering services on the IA 415 & West First Street Traffic Signal project.
CA -21Consider motion to approve Payment #1 in the amount of $3,554.64 to Snyder & Associates, Inc., for engineering services on the SW Irvinedale Dr., Transmission Main - Phase 2 project.
CA -22Consider motion to approve Payment #46 in the amount of 1,666.04 to Snyder & Associates, Inc., for engineering services on the NE 36th St., Bridge Widening & Roadway Reconstruction project.
CA -23Consider motion to approve Payment #11 in the amount of $51,520.00 to Snyder & Associates, Inc., for engineering services on the S. Ankeny Blvd., & SE Shurfine Dr/SW Prairie Trail Pkwy Intersection Improvements project.
CA -24Consider motion to approve Payment #8 in the amount of $921,451.55 to Stahl Construction for construction services associated with the Ankeny Kirkendall Public Library project.
CA -25Consider motion to approve the March 4, 2019 Accounts Payable. (Finance Committee: J. McKenna, Chp., K. Whiting, B. Bentz) 
CA -26

Consider motion to adopt RESOLUTION authorizing the certification of liens to the Polk County Treasurer for purposes of assessing the cost of nuisance abatement against property. (PH 2019-15)

CA -27Consider motion to adopt a RESOLUTION authorizing the purchase of traffic signal poles and mast arms for the North Ankeny Boulevard and NW-NE Georgetown Boulevard Intersection Improvements & Signalization.
CA -28

Consider motion to approve the purchase of a 2019 Type I Braun Ambulance from North Central Emergency Vehicles in the amount of $285,709 through the Houston-Galveston Area Council (HGAC) Cooperative Purchasing Agreement.

•Personnel Items - none
•Community Development Items
CA -29Consider motion to approve the Berwick Heights Plat 2 Preliminary Plat, subject to applicable Polk County subdivision requirements in lieu of the City of Ankeny subdivision regulations.
CA -30Consider motion to adopt RESOLUTION accepting the final plat for Berwick Heights Plat 2 subject to applicable Polk County subdivision requirements in lieu of the City of Ankeny subdivision regulations.
CA -31Consider motion to approve the Deer Creek South Phase 2 Preliminary Plat and accept the public street names NE Deer Haven Drive, NE Oak Ridge Drive, NE Hunter Drive, NE Pearl Street, NE White Tail Drive and NE Deerfield Drive.
•Engineering Items
CA -32Consider motion to adopt RESOLUTION accepting public improvements in Autumn Crest Plat 8 for utilities.
CA -33Consider motion to adopt RESOLUTION accepting a proposal from Absolute Concrete in the amount of $51,941.00 for the construction of the 2019 Otter Creek Golf Course Patio project.
•Capital Improvement Projects - none
•Administrative Items
CA -34Consider motion to adopt RESOLUTION authorizing the City of Ankeny to enter into a contract with the Iowa Economic Development Authority and Kreg Enterprises, Inc.
CA -35Consider motion to approve an Interlocal Agreement for cooperative purchasing with the Region VIII Education Service Center and The Interlocal Purchasing System (TIPS) Program.
CA -36Consider motion to adopt RESOLUTION authorizing the execution of a 28E Agreement with the City of Des Moines Municipal Housing Agency made pursuant to Iowa Code Chapter 28E for the Housing Choice Voucher Program (Section 8) Administration Payment. 
CA -37Consider motion to receive and file notifications of Findings of Fact and Conclusions of Law and Filing of Written Decision received from the City Development Board dated February 19, 2019 regarding the approval of a voluntary annexation within the City of Altoona, Iowa.  
•Approval of Consent Agenda Items
1.Consent Agenda Items CA-1 through CA-37:
Action# E1-1. Consider motion to approve the recommendations for Consent Agenda Items CA-1 through CA-37.

F.SUPPLEMENTAL AND REMOVED CONSENT AGENDA ITEMS:
1.
Supplemental and Removed Consent Agenda
Action# F1-1. Consider motion to approve the Supplemental and Removed Consent Agenda Items CA-

G.RECESS - Gary Lorenz, Mayor
H.LEGISLATIVE BUSINESS:
•Approval of Ordinances:
1.Ord 1960An Ordinance vacating a portion of a Public Utility Easement associated with a part of Lot 1, Chapman Brothers Farm Plat 1.  
Action# H1-1. Consider motion to accept third consideration of ORDINANCE 1960, sending it on its final passage and publication as required by law.

Action# H1-2. Consider motion to adopt RESOLUTION authorizing the sale of real estate vacated by the City of Ankeny to ILPT Ankeny, LLC.

2.Ord 1961An Ordinance amending the Zoning regulations, Chapter 192, of the Municipal Code of the City of Ankeny, Iowa, by rezoning certain real estate owned by Polk County Aviation Authority.  
Action# H2-1. Consider motion to accept third consideration of ORDINANCE 1961, sending it on its final passage and publication as required by law.

3.Ord 1962An Ordinance amending the Zoning regulations, Chapter 192, of the Municipal Code of the City of Ankeny, Iowa, by rezoning certain real estate owned  by Bill Kimberley, LC.  (PH 2019-19)
Action# H3-1. Consider motion to accept first consideration of ORDINANCE 1962.

4.Ord 1963

An Ordinance amending the Code of Ordinances of the City of Ankeny, Iowa, by amending provisions pertaining to water rates.

Action# H4-1. Consider motion to accept first consideration of ORDINANCE 1963.

5.Ord 1964An Ordinance establishing street grade elevations along a portion of SE Creekview Drive.
Action# H5-1. Consider motion to accept first consideration of ORDINANCE 1964.

I.OLD BUSINESS:
1.

The 2019 Ankeny Parks & Recreation Facilities Comp Plan

Action# I1-1. Consider motion to further defer RESOLUTION approving the Parks & Facilities Comprehensive Plan to the March 18, 2019 City Council meeting.

J.NEW BUSINESS:
1.

Proposed Amendment No. 10 to the 1989 Ankeny Economic Development Urban Renewal Plan (PH 2019-16)

Action# J1-1. Consider motion to receive and file the report from Economic Development Director, Derek Lord, with respect to the consultation meeting held on February 12, 2019.

Action# J1-2. Consider motion to adopt RESOLUTION determining an area of the City to be a blighted and economic development area, and that the rehabilitation, conservation, redevelopment, development, or a combination thereof, of such area is necessary in the interest of the public health, safety or welfare of the residents of the City; designating such area as appropriate for urban renewal projects; and adopting Amendment No. 10 to the 1989 Ankeny Economic Development Urban Renewal Plan.

Action# J1-3. Consider motion to accept first consideration of Ordinance 1965, an Ordinance amending Ordinance Nos. 1039, 1189, 1423, 1446, 1741, 1943 and 1947 providing that general property taxes levied and collected each year on all property located within the Amended 1989 Ankeny Economic Development Urban Renewal Area, in the City of Ankeny, County of Polk, State of Iowa, by and for the benefit of the State of Iowa, City of Ankeny, County of Polk, Ankeny Community School District, Saydel Community School District and other Taxing Districts, be paid to a special fund for payment of principal and interest on loans, monies advanced to and indebtedness, including bonds issued or to be issued, incurred by the City in connection with the Amended 1989 Ankeny Economic Development Urban Renewal Area  (Amendment No. 10 to the 1989 Ankeny Economic Development Urban Renewal Plan).

2.

Proposed Amendment No. 1 to the Amended and Restated 1991 City of Ankeny Urban Renewal Plan. (PH 2019-17)

Action# J2-1. Consider motion to receive and file the report from Economic Development Director, Derek Lord, with respect to the consultation meeting held on February 12, 2019.

Action# J2-2. Consider motion to adopt RESOLUTION determining an area of the City to be an economic development area, and that the rehabilitation, conservation, redevelopment, development, or a combination thereof, of such area is necessary in the interest of the public health, safety or welfare of the residents of the City; designating such area as appropriate for urban renewal projects; and adopting Amendment No. 1 to the Amended and Restated 1991 City of Ankeny Urban Renewal Plan. 

3.Proposed South Ankeny Boulevard Fiber Optic Relocation (PH 2019-18)
Action# J3-1. Consider motion to:  1) adopt RESOLUTION adopting plans, specifications, form of contract, estimate of cost ($196,320.00); 2) receive and file report of bids received February 26, 2019; and 3) adopt RESOLUTION making award of construction contract with Communication Innovators, Inc., of Pleasant Hill, Iowa, in the amount of $155,081.80 for the South Ankeny Boulevard Fiber Optic Relocation.

Action# J3-2. Consider motion to adopt RESOLUTION approving construction contract and bond with Communication Innovators, Inc., of Pleasant Hill, Iowa, in the amount of $155,081.80 for the South Ankeny Boulevard Fiber Optic Relocation.

4.Redemption of Outstanding Sewer Revenue Capital Loan Notes, Series 2010A
Action# J4-1. Consider motion to adopt RESOLUTION authorizing the redemption of outstanding Sewer Revenue Capital Loan Notes, Series 2010A, of the City of Ankeny, State of Iowa, dated January 20, 2010, and directing notice be given.

5.Proposed Not to Exceed $3,975,000 General Obligation Bonds (for essential corporate purposes)
Action# J5-1. Consider motion to adopt RESOLUTION fixing date for a meeting on the proposition of the issuance of not to exceed $3,975,000 General Obligation Bonds of the City of Ankeny, State of Iowa (for essential corporate purposes), and providing for publication of notice thereof.

6.

Proposed Not to Exceed $665,000 General Obligation Bonds (for essential corporate purposes)

Action# J6-1. Consider motion to adopt RESOLUTION fixing date for a meeting on the proposition of the issuance of not to exceed $665,000 General Obligation Bonds of the City of Ankeny, State of Iowa (for essential corporate purposes), and providing for publication of notice thereof.

7.

SE Magazine Road Sidewalk Upgrade - Phase 3

Professional Services Agreement with MSA Professional Services, Inc.

Action# J7-1. Consider motion to approve the Professional Services Agreement with MSA Professional Services, Inc., design services for the SE Magazine Road Sidewalk Upgrade - Phase 3 project in an amount not to exceed $38,200.00 and authorize the Mayor to execute said Agreement.

8.

Parks Master Planning For Eastern Prairie Trail - Des Moines Street Corridor

Professional Services Agreement with Nilles Associates, Inc.

Action# J8-1. Consider motion to approve the Professional Services Agreement with Nilles Associates, Inc., for design services and master planning of parkland in Eastern Prairie Trail - Des Moines Street corridor in an amount not to exceed $40,000.00 and authorize Mayor to execute said Agreement.

9.

Proposed 2019 PCC Street Patching Program

Initiate Proceedings

Action# J9-1. Consider motion to adopt RESOLUTION ordering construction on the 2019 PCC Street Patching Program project and fixing a date for hearing thereon and taking of bids therefor.  (date of bid-letting: 3/26/19 @ 10:30 a.m./date of hrg: 4/1/19 @ 5:30 p.m.)

10.

Proposed SE Creekview Drive Roadway Improvements Project

Initiate Proceedings

Action# J10-1. Consider motion to adopt RESOLUTION ordering construction on the SE Creekview Drive Roadway Improvements project and fixing a date for hearing thereon and taking of bids therefor. (date of bid-letting: 3/26/19 @ 10:30 a.m./date of hrg: 4/1/19 @ 5:30 p.m.)

K.ADMINISTRATIVE BUSINESS:
•Report of the City Staff:
City Manager
City Attorney
•Report of the Governing Body:
Mayor

City Council Members:
Council Member Bentz
Council Member Holm
Council Member McKenna
Council Member Walter-Ashby
Council Member Whiting
•Future Council Agenda Items:
  • Public Hearing - FY19 Budget Amendment - 3/11/19 @ 5:30 p.m.
  • Public Hearing - FY20 Proposed Budget - 3/11/19 @ 5:30 p.m.
  • Public Hearing - SW Irvinedale Dr Transmission Main - Phase 1 - 3/18/19 @ 5:30 p.m.
  • Public Hearing - 2019 PCC Reconstruction Program - NW 9th Street - 3/18/19 @ 5:30 p.m.
  • Public Hearing - SE East Lawn Area Utility Improvements - Phase 2 - 3/18/19 @ 5:30 p.m.
  • Public Hearing - Not to Exceed $3,975,000 GO Bonds - 3/18/19 @ 5:30 p.m.
  • Public Hearing - Not to Exceed $665,000 GO Bonds - 3/18/19 @ 5:30 p.m.
  • Public Hearing - 2019 PCC Street Patching Program - 4/1/19 @ 5:30 p.m.
  • Public Hearing - SE Creekview Dr Roadway Improvements - 4/1/19 @ 5:30 p.m.
L.ADJOURNMENT
1.Adjournment