ANKENY CITY COUNCIL

Regular Meeting

Monday, June 3, 2019
5:30 PM
Ankeny City Hall - City Council Chambers

410 W. First Street, Ankeny, Iowa

Gary Lorenz, Mayor
Mark Holm, Mayor Pro tem

Council Members: Bobbi Bentz, Jim McKenna, Kelly Whiting, Kerry Walter-Ashby

All City Council meetings are open to the public. Assistive Listening Devices (ALD) are available for persons with impaired hearing. To request information in an alternative format or request an accommodation to participate in a City Council meeting, contact the Office of the City Clerk at 965-6405.

Anyone seeking assistance in communicating with the City should contact Relay Iowa at 1-800-735-2942 (TDY), or 1-800-735-2943 (Voice).

PROCEDURAL ACTIONS:
CALL TO ORDER:  Gary Lorenz, Mayor
ROLL CALL:  Debra M. Arend, Interim City Clerk 
PLEDGE OF ALLEGIANCE:  Gary Lorenz, Mayor

CEREMONY: none
A.PUBLIC FORUM:
1.
  • Open Forum
B.APPROVAL OF AGENDA:
1.Approval of the June 3, 2019 Agenda:
Action# B1-1. Consider motion to approve and accept the June 3, 2019 agenda, with amendment: 

Action J3-1 should read “Sips and Sounds” on July 5 rather than “Remember our Fallen” on June 13.



C.PUBLIC HEARING(S):
1.PH 2019-43

Proposed 2019 - Crestbruck Park Recreation Trail Replacement & Miscellaneous Trail Patches Project

Action# C1-1. Consider motion to close Public Hearing 2019-43. 

D.REPORTS OF ADVISORY BOARDS AND COMMISSION:
1.Representative:   Plan and Zoning Commission - Lisa West
E.APPROVAL OF CONSENT AGENDA:
•Minutes
CA -1Approval of official council actions of the special meeting of May 13, 2019, as published, subject to correction, as recommended by the City Clerk.
CA -2Approval of official council actions of the regular meeting of May 20, 2019, as published, subject to correction, as recommended by the City Clerk.
CA -3Receive and file minutes of the Civil Service Commission meeting of April 4, 2019.
CA -4Receive and file minutes of the Zoning Board of Adjustment meeting of May 7, 2019.
CA -5Receive and file minutes of the Plan and Zoning Commission meeting of May 7, 2019.
CA -6Receive and file minutes of the Library Board of Trustees meeting of April 18, 2019.
•Licenses and Permits
CA -7

Consider motion to approve the issuance of liquor license(s) and/or beer / wine permit(s) in the City of Ankeny. 

•Finance/Budget
CA -8Consider motion to approve Payment #14 in the amount of $24,520.97 to C.L. Carroll Co., Inc., for construction services on the Northwest Booster Station project.
CA -9Consider motion to approve Payment #4 in the amount of $23,310.50 to Calhoun-Burns and Associates, Inc., for engineering services on the NE 54th Street Bridge Replacement over Branch of Fourmile Creek - Construction Engineering project.
CA -10Consider motion to approve Amendment No. 2 to the Professional Services Agreement increasing the contract amount by $108,704.00 with Civil Design Advantage, for additional construction engineering services on the Deer Creek Trunk Sanitary Sewer Extension project.
CA -11Consider motion to approve Payment #5 in the amount of $90,346.10 to Foth Infrastructure and Environment, Inc., for engineering services on the West First Street Widening and Improvements - Phase 1 project.
CA -12Consider motion to approve Change Order #4 increasing the contract amount by $18,752.20 to Hawkeye Paving Corporation for construction services on the Ankeny Boulevard and First Street Intersection Improvements project.
CA -13Consider motion to approve Payment #5 in the amount of $87,892.29 to Hawkeye Paving Corporation for construction services on the Ankeny Blvd & First St Intersection Improvements project.
CA -14Consider motion to approve Payment #9 in the amount of $15,353.35 to HDR Engineering, Inc., for Engineering Services on the Ankeny Sanitary Sewer Master Plan project.
CA -15Consider motion to approve Payment #4 in the amount of $1,960.00 to JEO Consulting Group, Inc., for engineering services on the Tradition Park Stormwater Detention Basin Flood Repair project.
CA -16Consider motion to approve Payment #7 in the amount of $919.00 to JEO Consulting Group, Inc., for engineering services on the N. Ankeny Blvd., and NE/NW Georgetown Blvd., Intersection Signalization project.
CA -17Consider motion to approve Payment #1 in the amount of $74,665.96 to MNM Concrete Specialist for construction services on the 2018 - SW 2nd Street and SW Flynn Drive Drainage Improvements Project.
CA -18Consider motion to approve Payment #2 in the amount of $12,235.25 to MSA Professional Services, Inc., for engineering services on the SE Magazine Road Sidewalk Upgrades - Phase 3 (Design) project.
CA -19Consider motion to approve Payment #4 in the amount of $9,660.00 to Nilles Associates, Inc., for engineering services on the Ankeny Kirkendall Public Library project.
CA -20Consider motion to approve Payment #4 in the amount of $73,638.60 to Nilles Associates, Inc., for engineering services on the SW Des Moines Street Improvements project.
CA -21Consider motion to approve Payment #2 in the amount of $4,918.75 to Snyder & Associates, Inc., for engineering services on the Hawkeye Park Improvements - Fishing Pier and Pond Dredging Project.
CA -22Consider motion to approve Payment #2 in the amount of $59,143.97 to Snyder & Associates, Inc., for engineering services on the SE Crosswinds Drive - RISE project.
CA -23Consider motion to approve Payment #4 in the amount of $18,257.86 to Snyder & Associates, Inc., for engineering services on the SW Irvinedale Dr., Transmission Main - Phase 2 project.
CA -24Consider motion to approve Payment #14 in the amount of $30,732.05 to Snyder & Associates, Inc., for engineering services on the S Ankeny Blvd & SE Shurfine Dr/SW Prairie Trail Pkwy Intersection Improvements project.
CA -25Consider motion to approve Payment #15 in the amount of $3,531.66 to Snyder & Associates, Inc., for engineering services on the Traffic Signal System Timings Update project.
CA -26Consider motion to approve Payment #16 in the amount of $1,376.25 to Snyder & Associates, Inc., for design services associated with the SE Convenience Boulevard Extension project.
CA -27Consider motion to approve Payment #19 in the amount of $1,178.61 to Snyder & Associates, Inc., for engineering services on the Ash Tower Feeder Main project.
CA -28Consider motion to approve Payment #70 in the amount of $34,723.00 to Snyder & Associates, Inc., for engineering services on the I-35 Widening E. 1st St., Interchange to NE 36th St.
CA -29Consider motion to approve Payment #100 in the amount of $7,469.00 to Snyder & Associates, Inc., for engineering services on the E. 1st Street Interchange Reconstruction project.
CA -30Consider motion to approve Change Order #16 increasing the contract amount by $17,181.00 to Stahl Construction for construction services on the Ankeny Kirkendall Public Library project.
CA -31Consider motion to approve Payment #20 in the amount of $3,376.36 to Veenstra & Kimm, Inc., for engineering services on the Northwest Booster Station - Design Services & Construction project.
CA -32Consider motion to approve the June 3, 2019 Accounts Payable. (Finance Committee: B. Bentz, Chp, K. Walter-Ashby, M. Holm) 
CA -33Consider motion to adopt RESOLUTION authorizing the purchase of a snow blower for a Public Works Department wheel loader. 
•Personnel Items
CA -34Consider motion to accept the Civil Service Commission certified lists for appointment to Park Maintenance Technician I, Police Criminal Intelligence Analyst, Civil Engineering Technician I and Civil Engineer I and for promotion to Combination Inspector II, Civil Engineering Technician II, Civil Engineering Technician III and Utilities Operator IV, subject to passing any further department requirements.
•Community Development Items
CA -35Consider motion to adopt RESOLUTION accepting final plat, platted easements, deed to streets, subdivision bonds for seeding and erosion control and performance and maintenance bonds for paving and underground improvements for Heritage Village at Prairie Trail Plat 2.
CA -36Consider motion to adopt RESOLUTION approving plans and specifications and accepting contracts, performance and maintenance bonds for the construction of water main, sanitary sewer and storm sewer in Heritage Village at Prairie Trail Plat 2.
CA -37Consider motion to adopt RESOLUTION approving plans and specifications and accepting contracts, performance and maintenance bonds for the construction of street paving in Heritage Village at Prairie Trail Plat 2.
CA -38Consider motion to approve Aspen Ridge Estates Preliminary Plat.
CA -39Consider motion to adopt RESOLUTION accepting the final plat for Albaugh Industrial Park Plat 10, subject to applicable Polk County Subdivision Requirements in lieu of the City of Ankeny Subdivision Regulations.
CA -40Consider motion to adopt RESOLUTION accepting payment for sanitary sewer connection fees and the final plat for the 7AZU Development Plat 1, subject to applicable Polk County Subdivision Requirements in lieu of the City of Ankeny Subdivision Regulations.
CA -41Consider motion to approve the Harvest Ridge Preliminary Plat and cul-de-sac length exceeding 500 feet.
CA -42Consider motion to approve the Mocking Bird Hill Plat 1 Preliminary Plat, subject to applicable Polk County subdivision requirements in lieu of the City of Ankeny subdivision regulations.
CA -43Consider motion to adopt RESOLUTION accepting the final plat for Mocking Bird Hill Plat 1 subject to applicable Polk County subdivision requirements in lieu of the City of Ankeny subdivision regulations.
CA -44Consider motion to adopt RESOLUTION setting a public hearing on a proposal to vacate a portion of an ingress/egress easement located on Lot 1, Oralabor Plaza Plat 7 (date of hrg: 6/17/19 @ 5:30 p.m.)
•Engineering Items
CA -45Consider motion to adopt RESOLUTION accepting a proposal from Howrey Construction, Inc., in the amount of $51,449.00 for the construction of the NE Delaware Avenue and NE 18th Street Pedestrian Improvements
CA -46Consider motion to adopt RESOLUTION authorizing the Mayor to sign a development agreement with Kwik Trip Inc., concerning the construction of a traffic signal at the intersection of NW 36th Street and the private drive east of Kwik Star (Lot 3, Autumn Crest Plat 8) in the City of Ankeny, Iowa.
CA -47Consider motion to adopt RESOLUTION approving plans and specifications and accepting contracts, performance and maintenance bonds for the construction of NW 36th Street widening and related work for Kwik Star (Lot 3, Autumn Crest Plat 8).
CA -48Consider a motion to adopt RESOLUTION accepting a storm water management facility covenant and permanent easement agreement located on a part of Lot 3, Autumn Crest Plat 8, an official plat in the City of Ankeny, Polk County, Iowa and associated with 320 NW 36th Street.
•Capital Improvement Projects
CA -49Ankeny Entrance Signs Project:  Consider motion to approve: a)  Certificate of Completion; b) RESOLUTION accepting the public improvements with Edge Commercial, LLC in the amount of $256,935.00; and c) Release of Retainage Payment in the amount of  $2,000.00 thirty days after project acceptance, in accordance with the terms of the contracts.
•Administrative Items - none
•Approval of Consent Agenda Items
1.Consent Agenda Items CA-1 through CA-49:
Action# E1-1. Consider motion to approve the recommendations for Consent Agenda Items CA-1 through CA-49.

F.SUPPLEMENTAL AND REMOVED CONSENT AGENDA ITEMS:
1.
Supplemental and Removed Consent Agenda
Action# F1-1. Consider motion to approve the Supplemental and Removed Consent Agenda Items CA-

G.RECESS - Gary Lorenz, Mayor
H.LEGISLATIVE BUSINESS:
•Approval of Ordinances:
1.Ord 1971An Ordinance vacating a portion of public right-of-way located at the intersection of SE Crosswinds Dr and SE 77th St., within the Crosswinds Business Park Planned Unit Development.
Action# H1-1. Consider motion to accept third consideration of ORDINANCE 1971, sending it on its final passage and publication as required by law.

Action# H1-2. Consider motion to adopt RESOLUTION authorizing the sale of real estate vacated by the City of Ankeny to Legacy III, LLC.

2.Ord 1972An Ordinance vacating a portion of a Sanitary Sewer Easement located within the Crosswinds Business Park Planned Unit Development.
Action# H2-1. Consider motion to accept third consideration of ORDINANCE 1972, sending it on its final passage and publication as required by law.

Action# H2-2. Consider motion to adopt RESOLUTION authorizing the sale of real estate vacated by the City of Ankeny to Legacy III, LLC.

3.Ord 1973An Ordinance amending the Code of Ordinances of the City of Ankeny, Iowa by revising Chapters 150 and 166 to update the requirements for the Maintenance of Street Trees and Irrigation Lines
Action# H3-1. Consider motion to accept third consideration of ORDINANCE 1973, sending it on its final passage and publication as required by law.

4.Ord 1974An Ordinance amending the Zoning Regulations, Chapter 192, of the Municipal Code of the City of Ankeny, Iowa, by rezoning certain real estate owned by Panama Transfer. 
Action# H4-1. Consider motion to accept second consideration of ORDINANCE 1974.

Action# H4-2. Consider motion to accept the developer's request to suspend the rule that ordinances must be considered on three different days and accept third consideration of ORDINANCE 1974, sending it on its final passage and publication as required by law.

•Boards/Commissions Appointments:
5.

Plan and Zoning Commission - 06/03/19 - 1/31/2023

- Jeffrey Woodcock

Action# H5-1. Consider motion to approve the appointment of Jeffrey Woodcock to the Plan & Zoning Commission.

I.OLD BUSINESS: none
J.NEW BUSINESS:
1.Proposed 2019 - Crestbruck Park Recreation Trail Replacement and Miscellaneous Trail Patches Project (PH 2019-43)
Action# J1-1. Consider motion to adopt 1) RESOLUTION adopting plans, specifications, form of contract and estimate of cost ($193,025.00); 2) receive and file report of bids received May 29, 2019; and 3) adopt RESOLUTION making award of construction contract with Shekar Engineering, P.L.C. in the amount of $168,064.25 for the 2019 - Crestbruck Park Recreation Trail Replacement and Miscellaneous Trail Patches Project.

Action# J1-2. Consider motion to adopt RESOLUTION approving construction contract and bond with Shekar Engineering, P.L.C. in the amount of $168,064.25 for the 2019 - Crestbruck Park Recreation Trail Replacement and Miscellaneous Trail Patches Project.

2.

2019 PCC Reconstruction Program - NW 9th Street

Professional Services Agreement with JEO Consulting Group, Inc.

Action# J2-1. Consider motion to approve the Professional Services Agreement with JEO Consulting Group, Inc., for construction phase services on the 2019 PCC Reconstruction Program - NW 9th Street project in an amount not to exceed $30,600.00 and authorize the Mayor to execute said Agreement.

3.

The District Association - 1525 NE 36th Street, Ankeny, Iowa

Noise Permit - July 5, 2019 (Sips and Sounds)
Action# J3-1. Consider motion to reverse/modify/affirm the denial of Noise Permit for The District Association, 1525 NE 36th St., on July 5, 2019 from 5:30 p.m. to 9:30 p.m. (Sips and Sounds)

K.ADMINISTRATIVE BUSINESS:
•Report of the City Staff:
City Manager:  Discussion and Possible Action - Development Requirements 
City Attorney
•Report of the Governing Body:
Mayor

City Council Members:
Council Member Bentz
Council Member Holm
Council Member McKenna
Council Member Walter-Ashby
Council Member Whiting
•Future Council Agenda Items:
  • Public Hearing - Vacate portion of Ingress/Egress Easement - Lot 1, Oralabor Plaza Plat 7 - 6/17/19 @ 5:30 p.m.
  • Regular Council Meeting - 7/1/19 @ 5:30 p.m.
L.ADJOURNMENT
1.Adjournment