ANKENY CITY COUNCIL

Regular Meeting

Monday, October 7, 2019
5:30 PM
Ankeny City Hall - City Council Chambers

410 W. First Street, Ankeny, Iowa

Gary Lorenz, Mayor
Mark Holm, Mayor Pro tem

Council Members: Bobbi Bentz, Jim McKenna, Kelly Whiting, Kerry Walter-Ashby

All City Council meetings are open to the public. Assistive Listening Devices (ALD) are available for persons with impaired hearing. To request information in an alternative format or request an accommodation to participate in a City Council meeting, contact the Office of the City Clerk at 965-6405.

Anyone seeking assistance in communicating with the City should contact Relay Iowa at 1-800-735-2942 (TDY), or 1-800-735-2943 (Voice).

PROCEDURAL ACTIONS:
CALL TO ORDER: Gary Lorenz, Mayor
ROLL CALL: Denise L. Hoy, City Clerk 
PLEDGE OF ALLEGIANCE: Gary Lorenz, Mayor

CEREMONY: none
A.PUBLIC FORUM:
1.
  • Open Forum
B.APPROVAL OF AGENDA:
1.Approval of the October 7, 2019 Agenda:
Action# B1-1. Consider motion to approve and accept the October 7, 2019 agenda, without amendment.

C.PUBLIC HEARING(S):
1.PH 2019-60A request to vacate a portion of an Access Easement located within Vernon Associates Addition Plat 1, Lot 1.
Action# C1-1. Consider motion to close Public Hearing 2019-60.

D.REPORTS OF ADVISORY BOARDS AND COMMISSION:
1.Representative:  Plan & Zoning Commission - Larry Anderson

E.APPROVAL OF CONSENT AGENDA:
•Minutes
CA -1Approval of official council actions of the regular meeting of September 16, 2019, as published, subject to correction, as recommended by the City Clerk.
CA -2Receive and file minutes of the Plan and Zoning Commission meeting of September 3, 2019.
CA -3Receive and file minutes of the Library Board meeting of August 15, 2019.
•Licenses and Permits
CA -4

Consider motion to approve the issuance of liquor license(s) and/or beer / wine permit(s) in the City of Ankeny. 

•Finance/Budget
CA -5Consider motion to approve Payment #8 in the amount of $14,918.96 to Calhoun-Burns and Associates, Inc., for engineering services on the NE 54th Street Bridge Replacement over Branch of Fourmile Creek - Construction Engineering project.
CA -6Consider motion to approve Payment #4 in the amount of $3,955.20 to Foth Infrastructure and Environment, Inc., for engineering services on the 2019 North Creek Channel Flood Repair project.
CA -7Consider motion to approve Payment #8 in the amount of $47,472.86 to Foth Infrastructure and Environment, Inc., for engineering services on the West First Street Widening and Improvements - Phase 1 project.
CA -8Consider motion to approve Payment #3 in the amount of $17,877.50 to FOX Engineering Associates, Inc., for engineering services on the SE Magazine Road Water Main Improvements project.
CA -9Consider motion to approve Payment #13 in the amount of $10,352.35 to HDR Engineering, Inc., for Engineering Services on the Ankeny Sanitary Sewer Master Plan project.
CA -10Consider motion to approve Payment #10 in the amount of $13,830.00 to JEO Consulting Group, Inc., for engineering services on the N. Ankeny Blvd., and NE/NW Georgetown Blvd., Intersection Signalization project.
CA -11Consider motion to approve Payment #2 in the amount of $18,475.00 to JEO Consulting Group, Inc., for engineering services on the NE 18th Street and NE Trilein Drive Signalization project.
CA -12Consider motion to approve Payment #7 in the amount of $1,406.25 to JEO Consulting Group, Inc., for engineering services on the Tradition Park Stormwater Detention Basin Flood Repair project.
CA -13Consider motion to approve Payment #3 in the amount of $4,040.00 to Kirkham Michael and Associates, for engineering services on the Westwinds Channel Flood Repair project.
CA -14Consider motion to approve Payment #5 in the amount of $13,004.30 to MSA Professional Services, Inc., for engineering services on the SE Magazine Road Sidewalk Upgrade - Phase 3 project.
CA -15Consider motion to approve Payment #8 in the amount of $28,912.50 to Nilles Associates, Inc., for engineering services on the SW Des Moines Street Improvements project.
CA -16Consider motion to approve Payment #7 in the amount of $90,970.26 to Shive-Hattery for engineering services on the SW Irvinedale Dr., Transmission Main - Phase 1 project.
CA -17Consider motion to approve Amendment No. 2 to the Professional Services Agreement increasing the contract amount by $10,100.00 with SVPA Architects for additional site design services on the Ankeny Public Services Building Renovation project.
CA -18

Consider motion to approve Payment #20 in the amount of $894.48 to Snyder & Associates, Inc., for engineering services on the Ash Tower Feeder Main project.

CA -19Consider motion to approve Payment #11 in the amount of $8,255.83 to Snyder & Associates, Inc., for engineering services on the High Trestle Trail Extension SW Ordnance to SE Magazine project.
CA -20Consider motion to approve Payment #8 in the amount of $17,075.40 to Snyder & Associates, Inc., for engineering services on the SW Irvinedale Dr., Transmission Main - Phase 2 project.
CA -21Consider motion to approve Payment #25 in the amount of $6,919.06 to Snyder & Associates, Inc., for engineering services on the NE Delaware Avenue Pedestrian Bridge & Sidewalk Connection project.
CA -22Consider motion to approve Payment #18 in the amount of $31,015.86 to Snyder & Associates, Inc., for engineering services on the S Ankeny Blvd & SE Shurfine Dr/SW Prairie Trail Pkwy Intersection Improvements project.
CA -23Consider motion to approve Payment #21 in the amount of $16,162.93 to Snyder & Associates, Inc., for engineering services on the SE Creekview Dr Drainage & Pavement Improvements project.
CA -24Consider motion to approve Payment #5 in the amount of $13,086.32 to Snyder & Associates, Inc., for engineering services on the SE Crosswinds Drive - RISE project.
CA -25Consider motion to approve Payment #17 in the amount of $2,796.53 to Snyder & Associates, Inc., for engineering services on the Traffic Signal System Timings Update project.
CA -26Consider motion to approve Payment #4 in the amount of $3,054.56 to Snyder & Associates, Inc., for engineering services on the Wildflower Basin Improvements project.
CA -27Consider motion to approve Change Order #22 increasing the contract amount by $5,009.74 to Stahl Construction for construction services on the Ankeny Kirkendall Public Library project.   
CA -28Consider motion to approve Payment #15 in the amount of $459,246.72 to Stahl Construction for construction services associated with the Kirkendall Library project.
CA -29Consider motion to approve the October 7, 2019 Accounts Payable. (Finance Committee: J. McKenna, Chp, B. Bentz, K. Walter-Ashby) 
CA -30Consider motion to adopt RESOLUTION authorizing the purchase of interior furnishings for the Ankeny Kirkendall Public Library.
CA -31Consider motion to adopt RESOLUTION authorizing the purchase of audio visual systems for the Ankeny Kirkendall Public Library and City Council Chambers.
CA -32Consider motion to approve the Print-to-Mail Master Service Agreement with InfoSend, Inc. and authorize the Mayor's signature.
•Community Development Items
CA -33Consider motion to adopt RESOLUTION accepting final plat, warranty deed to streets, subdivision bonds for seeding and erosion control, contracts and performance and maintenance bonds for public improvements, cost participation requests for water main and trail, water connection fee, platted easements, and park site dedication agreement for Northgate East Plat 2.
CA -34Consider motion to adopt RESOLUTION approving plans and specifications, contracts, and performance and maintenance bonds for the construction of water main, sanitary sewer, and storm sewer in Northgate East Plat 2
CA -35Consider motion to adopt RESOLUTION approving plans and specifications, contracts, and performance and maintenance bonds for the construction of street paving in Northgate East Plat 2
CA -36

Consider motion to adopt RESOLUTION providing for the notice and hearing of the City Council of the City of Ankeny regarding the voluntary urbanized annexation of property owned by Scott A. and Gale O'Mara and D.R.A. Properties L.L.C. (date of hrg:  11/04/2019 @ 5:30 p.m.)

CA -37Consider motion to adopt RESOLUTION initiating the annexation of, and providing for the giving of notice and the filing of an application for annexation of certain territory located adjacent to the southeast quadrant of the City of Ankeny, owned by Grand Capital, LC
CA -38Consider motion to adopt RESOLUTION accepting final plat, platted easements, warranty deed for streets and parkland dedication, performance bond for erosion control, and performance and maintenance bonds for paving and underground improvements for Parkway South at Prairie Trail Plat 2
CA -39Consider motion to adopt RESOLUTION approving plans and specifications and accepting contracts and performance and maintenance bonds for the construction of water main, sanitary sewer and storm sewer in Parkway South at Prairie Trail Plat 2.
CA -40Consider motion to adopt RESOLUTION approving plans and specifications and accepting contracts, performance and maintenance bonds for the construction of street paving in Parkway South at Prairie Trail Plat 2.
CA -41Consider motion to adopt RESOLUTION setting a public hearing on a proposal to vacate a portion of a public storm sewer easement located on Lot 3, John Deere Place Plat 5 (date of hrg: 10/21/19 @ 5:30 p.m.)
•Engineering Items
CA -42Consider motion to adopt a RESOLUTION approving plans and specifications and accepting contracts, performance and maintenance bonds for the construction of public traffic improvements for the Trestle Corner Plat 1 Traffic Signal Modifications project.

•Capital Improvement Projects
CA -43

North Creek Slope and Channel Flood Repairs Project

Consider motion to approve: a) Final Change Order #1 decreasing the contract amount by $8,485.48; b)  Certificate of Completion; c) RESOLUTION accepting the public improvements with Jensen Construction Company in the amount of $128,171.52; and d) Final Payment #2 in the amount of $5,415.00 / Release of Retainage in the amount of $6,408.58.

•Administrative Items
CA -44

Consider motion to authorize the Mayor to execute an amendment to the Iowa Department of Transportation RISE grant agreement for the Crosswinds Business Park roadway project.

CA -45Consider motion to adopt RESOLUTION approving the application for tax abatement under the Urban Revitalization Plan for the City of Ankeny, Iowa, submitted for the property locally known as 301 - 309 SW Walnut St., Ankeny, Iowa.
•Final Consent Agenda Additions
•Approval of Consent Agenda Items
1.Consent Agenda Items CA-1 through CA-45
Action# E1-1. Consider motion to approve the recommendations for Consent Agenda Items CA-1 through CA-45.

F.SUPPLEMENTAL AND REMOVED CONSENT AGENDA ITEMS:
1.
Supplemental and Removed Consent Agenda
Action# F1-1. Consider motion to approve the Supplemental and Removed Consent Agenda Items CA-

G.RECESS - Gary Lorenz, Mayor
H.LEGISLATIVE BUSINESS:
•Approval of Ordinances:
1.Ord 1982An Ordinance amending the Zoning Regulations, Chapter 192, of the Municipal Code of the City of Ankeny, Iowa, by rezoning certain real estate owned by D.R. Horton - Iowa LLC.
Action# H1-1. Consider motion to accept second consideration of ORDINANCE 1982.

2.Ord 1983An Ordinance vacating a portion of an Access Easement located within Vernon Associates Addition Plat 1, Lot 1. (PH 2019-60)
Action# H2-1. Consider motion to accept first consideration of ORDINANCE 1983.

3.Ord 1984

An Ordinance amending Chapter 122 - Non-Franchise Utility Accommodation of the Code of Ordinances of the City of Ankeny, Iowa by replacing the provisions for annual utility licenses for conduits within the street rights-of-way with provisions for occupancy permits.

Action# H3-1. Consider motion to approve first consideration of ORDINANCE 1984.


•Boards/Commissions Appointments:
4.

Economic Development Council

  •      Andy Moffitt - 10/7/19 - 6/30/21
  •      Dejan Djordjevich - 10/7/19 - 6/30/21
  •      Phyliss Tinker - 10/7/19 - 6/30/21
  •      Ben Digmann - 10/7/19 - 6/30/22
  •      Dustin Leo - 10/7/19 - 6/30/22
  •      Corey Morrison - 10/7/19 - 6/30/22
Action# H4-1. Consider motion approving appointments as presented to the Economic Development Council

I.NEW BUSINESS:
1.

Proposed NW Irvinedale Water Main Improvement Project; Initiate Proceedings

Action# I1-1. Consider motion to adopt RESOLUTION ordering construction on the NW Irvinedale Water Main Improvement Project and fixing a date for hearing thereon and taking of bids therefor.  (date of bid-letting: 10/29/19 @ 10:30 a.m./date of hrg: 11/4/19 @ 5:30 p.m.) 

2.Subscriber 28E Agreement - Polk County and Subscriber Public Safety Agencies
Action# I2-1.

Consider motion to adopt RESOLUTION, authorizing the execution of one certain Subscriber Agreement by and between the City of Ankeny, Iowa, and Polk County, Iowa, for public safety dispatch services.



3.Proposed 28E Agreement between the City of Ankeny and Polk County for the sharing of project costs for the proposed Ankeny Senior Community Center Project. 
Action# I3-1. Consider motion to adopt a RESOLUTION authorizing the execution of a 28E Agreement for Cooperative Public Service between Polk County, Iowa and the City of Ankeny, Iowa for the cooperative funding and utilization of the proposed Ankeny Senior Community Center.

4.

Request for Temporary Street Closure - October 24, 4:30 - 7:30 p.m.; Uptown Halloween Event

Action# I4-1. Consider motion to adopt RESOLUTION authorizing the temporary closing of SW 3rd Street from SW Maple to SW Walnut including the intersections of SW 3rd and SW Cherry for the Uptown Ankeny Halloween Event on October 24, 2019.

5.

Kamala Harris- Noise Permit @ AMP, October 7, 2019 from 6 PM to 8 PM - Democratic Presidential Candidate Speaking Event 

Action# I5-1. Consider motion to reverse/modify/affirm the denial of a Noise Permit for

Kamala Harris at the AMP, October 7, 2019 from 6 PM to 8 PM - Democratic Presidential Candidate Speaking Event.



J.ADMINISTRATIVE BUSINESS:
•Report of the City Staff:
City Manager
City Attorney
•Report of the Governing Body:
Mayor

City Council Members:
Council Member Bentz
Council Member Holm
Council Member McKenna
Council Member Walter-Ashby
Council Member Whiting
•Future Council Agenda Items:
  • Public Hearing - vacate easements - John Deere Place Plat 5 - 10/21/19 @ 5:30 p.m.
  • Public Hearing - Annexation - O'Mara - DRA Properties, LLC - 11/4/19 @ 5:30 p.m.
  • Public Hearing - NW Irvinedale Water Main Improvements - 11/4/19 @ 5:30 p.m.
  • Council Strategic Planning - location TBD - 11/15/19 @ 9:00 a.m.
K.ADJOURNMENT
1.Adjournment