ANKENY CITY COUNCIL

Regular Meeting

Monday, October 21, 2019
5:30 PM
Ankeny City Hall - City Council Chambers

410 W. First Street, Ankeny, Iowa

Gary Lorenz, Mayor
Mark Holm, Mayor Pro tem

Council Members: Bobbi Bentz, Jim McKenna, Kelly Whiting, Kerry Walter-Ashby

All City Council meetings are open to the public. Assistive Listening Devices (ALD) are available for persons with impaired hearing. To request information in an alternative format or request an accommodation to participate in a City Council meeting, contact the Office of the City Clerk at 965-6405.

Anyone seeking assistance in communicating with the City should contact Relay Iowa at 1-800-735-2942 (TDY), or 1-800-735-2943 (Voice).

PROCEDURAL ACTIONS:
CALL TO ORDER: Gary Lorenz, Mayor
ROLL CALL: Denise L. Hoy, City Clerk 
PLEDGE OF ALLEGIANCE: Gary Lorenz, Mayor

CEREMONY: none
A.PUBLIC FORUM:
1.
  • Open Forum
B.APPROVAL OF AGENDA:
1.Approval of the October 21, 2019 Agenda:
Action# B1-1. Consider motion to approve and accept the October 21, 2019 agenda, without amendment.

C.PUBLIC HEARING(S):
1.PH 2019-61A request to vacate a portion of a public storm sewer easement located on Lot 3, John Deere Place Plat 5.
Action# C1-1. Consider motion to close Public Hearing 2019-61.

D.REPORTS OF ADVISORY BOARDS AND COMMISSION:
1.Representative(s):   Park Board - Amber Smith

E.APPROVAL OF CONSENT AGENDA:
•Minutes
CA -1Approval of official council actions of the regular meeting of October 7, 2019, as published, subject to correction, as recommended by the City Clerk.
CA -2

Receive and file minutes of the Civil Service Commission meeting of September 9, 2019.

CA -3Receive and file minutes of the Plan and Zoning Commission meeting of September 17, 2019.
CA -4Receive and file minutes of the Zoning Board of Adjustment meeting of September 4, 2019.
•Licenses and Permits
CA -5

Consider motion to approve the issuance of liquor license(s) and/or beer / wine permit(s) in the City of Ankeny. 

•Finance/Budget
CA -6Consider motion to receive and file Financial Reports for September 2019.
CA -7Consider motion to receive and file the Building Permits Report for September 2019.
CA -8Consider motion to receive and file Utility Billing Report for September 2019.
CA -9Consider motion to approve Payment #6 in the amount of $264,422.16 to Alliance Construction Group for construction services on the S Ankeny Blvd and  SE Shurfine Dr/SW Prairie Trail Pkwy Intersection Improvements project.
CA -10Consider motion to approve Payment #16 in the amount of $12,499.14 to Civil Design Advantage for engineering services on the Deer Creek Trunk Sewer Extension Design project.
CA -11Consider motion to approve Payment #9 in the amount of $1,985.70 to Civil Design Advantage for engineering services on the SE East Lawn Area Utility Improvements - Phase 2 project.
CA -12Consider motion to approve Payment #1 in the amount of $27,418.70 to Civil Design Advantage for engineering services on the SE East Lawn Area Utility Improvements - Phase 3 project.
CA -13Consider motion to approve Payment #6 in the amount of $23,925.64 to Civil Design Advantage for engineering services on the SE Hulsizer Road Re-alignment Design project.
CA -14Consider motion to approve Payment #6 in the amount of $2,078.12 to Concrete Technologies, Inc., for construction services on the SW Des Moines Street - Prairie Trail to Magazine project.
CA -15Consider motion to approve Payment #4 in the amount of $74,860.00 to Con-Struct, Inc., for construction services on the SW State Street & SW Prairie Trail Parkway Intersection Improvements project.
CA -16Consider motion to approve Payment #2 in the amount of $146,950.75 to Halbrook Excavating, for construction services on the High Trestle Trail Extension SW Ordnance to SE Magazine project.
CA -17Consider motion to approve Payment #6 in the amount of $143,863.01 to Halbrook Excavating, for construction services on the SE East Lawn Area Utility Improvements-Phase 2 project.
CA -18Consider motion to approve Payment #6 in the amount of $192,913.11 to Herberger Construction Co, Inc. for construction services at NE 54th Street Bridge Replacement over Branch of Fourmile Creek project.
CA -19Consider motion to approve Payment #2 in the amount of $14,915.00 to JEO Consulting Group, Inc., for engineering services on the SE 8th Street Reconstruction - Phase 1 project.
CA -20Consider motion to approve Amendment No. 1 to the Professional Services Agreement increasing the contract amount by $30,077.90 with Kirkham Michael & Associates, Inc. for construction engineering services on the Westwinds Channel Flood Repair project.
CA -21Consider motion to approve Payment #2 in the amount of $124,076.87 to McAninch Corporation, for construction services on the SW Des Moines Street - Magazine to 11th project.
CA -22Consider motion to approve Payment #3 in the amount of $47,320.86 to OMG Midwest, Inc. dba Des Moines Asphalt & Paving for construction services on the SE Creekview Drive Roadway Improvements project.
CA -23Consider motion to approve Change Order #2 increasing the contract amount by $255.00 to RedBud Landscaping LLC, for construction services on the Ankeny Boulevard and First Street Intersection Landscaping project.
CA -24Consider motion to approve Payment #4 in the amount of $242.24 to RedBud Landscaping, LLC for construction services on the Ankeny Boulevard and First Street Intersection Landscaping project.
CA -25Consider motion to approve Change Order #1 decreasing the contract amount by $46,143.00 to Rognes Corporation for construction services on the Deer Creek Trunk Sewer Extension project.
CA -26Consider motion to approve Payment #3 in the amount of $305,879.10 to Rognes Corporation for construction services on the Deer Creek Trunk Sewer Extension project.
CA -27Consider motion to approve Payment #3 in the amount of $51,917.02 to Shekar Engineering P.L.C.,for construction services on the 2019 - Crestbruck Park Recreation Trail Replacements & Miscellaneous Trail Patches project.
CA -28Consider motion to approve Payment #8 in the amount of $4,899.98 to Shive-Hattery for engineering services on the SW Irvinedale Dr., Transmission Main - Phase 1 project.
CA -29Consider motion to approve Change Order #23 increasing the contract amount by $10,689.00 to Stahl Construction for construction services on the Ankeny Kirkendall Public Library project. 
CA -30Consider motion to approve Change Order #24 increasing the contract amount by $4,311.75.00 to Stahl Construction for construction services on the Ankeny Kirkendall Public Library project. 
CA -31Consider motion to approve Change Order #25 increasing the contract amount by $4,436.19.00 to Stahl Construction for construction services on the Ankeny Kirkendall Public Library project. 
CA -32Consider motion to approve Change Order #26 increasing the contract amount by $2,470.90.00 to Stahl Construction for construction services on the Ankeny Kirkendall Public Library project. 
CA -33Consider motion to approve Payment #1 in the amount of $86,018.00 to Sternquist Construction, for construction services on the SE Crosswinds Drive - RISE project.
CA -34Consider motion to approve Payment #4 in the amount of $5,434.00 to Systemworks, LLC for commissioning services on the Ankeny Kirkendall Public Library Project.
CA -35Consider motion to approve Payment #10 in the amount of $50,072.65 to SVPA Architects, Inc. for architectural services for the Ankeny Public Services Library Remodel project.
CA -36Consider motion to approve Change Order #1 increasing the contract amount by $3,094.00 to TK Concrete, Inc. for construction services on the SE Magazine Road Sidewalk Upgrade-Phase 3 project.
CA -37Consider motion to approve Payment #1 in the amount of $105,854.51 to TK Concrete, Inc., for construction services on the SE Magazine Road Sidewalk Upgrades - Phase 3 project.
CA -38Consider motion to approve Payment #24 in the amount of $3,964.58 to Veenstra & Kimm, Inc., for engineering services on the Northwest Booster Station - Design Services & Construction project.
CA -39Consider motion to approve the October 21, 2019 Accounts Payable. (Finance Committee: B. Bentz, Chp, K. Walter-Ashby, M. Holm) 
•Personnel Items
CA -40Consider motion to accept the Civil Service Commission certified lists for appointment for Traffic Technician-Public Works Department, Utilities Operator 1- Municipal Utilities Department, wastewater division, Records Clerk - City Clerks Office, subject to passing any further department requirements.
•Community Development Items
CA -41Consider motion to adopt RESOLUTION accepting the final plat for Watters South Acreage subject to applicable Polk County subdivision requirements in lieu of the City of Ankeny subdivision regulations.
CA -42Consider motion to approve Brinmore Estates Plat 3 Preliminary Plat.
CA -43Consider motion to adopt RESOLUTION accepting final plat, platted easements, letter of credit for seeding and erosion control, performance bonds for underground improvements, and acceptance of street names: SW 11th Lane, SW 12th Lane, SW Diesel Lane, and SW Floyd Lane for Chalet at Prairie Trail Plat 1.
CA -44Consider motion to adopt RESOLUTION approving plans and specifications and accepting contracts, performance and maintenance bonds for the construction of water main and sanitary sewer in Chalet at Prairie Trail Plat 1.
CA -45Consider motion to adopt RESOLUTION accepting final plat and platted easements for Metro North II Plat 6.
CA -46Consider motion to adopt RESOLUTION accepting a public storm water management facility maintenance covenant and permanent easement agreement located on a part of Lots 1, 2, & 3 V W Smith Addition Plat 2; associated with Mister Car Wash, located at 109 S Ankeny Blvd.
•Engineering Items
CA -47Consider motion to adopt RESOLUTION accepting a proposal from Redbud Landscaping in the amount of $77,441.00 for the construction of the SW Des Moines Street - Prairie Trail to Magazine Native Planting Project.
CA -48Consider motion to adopt RESOLUTION accepting a proposal from Jasper Construction Services, Inc. in the amount of $36,300.00 for the construction of the West First Street Bridge Abutment Flood Repair Project.
CA -49Consider motion to adopt a RESOLUTION approving plans and specifications and accepting contracts, performance and maintenance bonds for the construction of public sanitary sewer main improvements for the Safekeep Storage Public Improvements (Polk County) project.
CA -50Consider motion to adopt RESOLUTION accepting public improvements in Trestle Ridge Estates Plat 2 for utilities.
CA -51Consider motion to adopt RESOLUTION accepting public improvements in Trestle Ridge Estates Plat 2 for paving.
CA -52Consider motion to adopt RESOLUTION accepting public improvements in The Grove Plat 5 for utilities.
CA -53

Consider motion to adopt RESOLUTION accepting public improvements in The Grove Plat 5 for paving.

CA -54Consider motion to adopt RESOLUTION accepting public improvements in 1020 NE 18th Street (Elwell Sanitary Extension) for utilities.
•Capital Improvement Projects
CA -55NW Booster Station:  Consider motion to approve:   a) Certificate of Completion; b) RESOLUTION accepting the public improvement with C.L. Carroll Co., Inc.  in the amount of $2,347376.15; and c) Final Payment #18 in the amount of $0.00 / Release of Retainage in the amount of $117,368.81.
•Administrative Items
CA -56Consider motion to adopt RESOLUTION authorizing the Partial Termination Certificate of the Development Agreement between the City of Ankeny, Iowa and Deer Creek Estates, LLC for the Deer Creek Trunk Sewer Phase 4.
CA -57Consider motion to adopt RESOLUTION authorizing the Partial Termination Certificate of the Development Agreement between the City of Ankeny, Iowa and Deer Creek Estates, LLC for the Deer Creek Trunk Sewer Phase 4.
CA -58Consider motion to adopt RESOLUTION authorizing the Partial Termination Certificate of the Development Agreement between the City of Ankeny, Iowa and Deer Creek Estates, LLC for the Deer Creek Trunk Sewer Phase 4.
CA -59

Consider motion to adopt RESOLUTION authorizing the execution of a Facility Rental Agreement between the City of Ankeny, Iowa Police Department and Iowa State University regarding the use of the Lied Center located in Ames, Iowa.

CA -60Consider motion to adopt RESOLUTION awarding the Ankeny Kirkendall Public Library moving services agreement to Library Furniture International, Inc.
•Final Consent Agenda Additions
•Approval of Consent Agenda Items
1.Consent Agenda Items CA-1 through CA-60.
Action# E1-1. Consider motion to approve the recommendations for Consent Agenda Items CA-1 through CA-60.

F.SUPPLEMENTAL AND REMOVED CONSENT AGENDA ITEMS: none
G.RECESS - Gary Lorenz, Mayor
H.LEGISLATIVE BUSINESS:
•Approval of Ordinances:
1.Ord 1982An Ordinance amending the Zoning Regulations, Chapter 192, of the Municipal Code of the City of Ankeny, Iowa, by rezoning certain real estate owned by D.R. Horton - Iowa LLC.
Action# H1-1. Consider motion to accept third consideration of ORDINANCE 1982, sending it on its final passage and publication as required by law.

2.Ord 1983An Ordinance vacating a portion of an Access Easement located within Vernon Associates Addition Plat 1, Lot 1
Action# H2-1. Consider motion to accept second consideration of ORDINANCE 1983.

Action# H2-2. Consider motion to accept applicants request to suspend the rule that ordinances must be considered on three different days and accept third consideration of ORDINANCE 1983, sending it on its final passage and publication as required by law.

Action# H2-3. Consider motion to adopt RESOLUTION authorizing the sale of real estate vacated by the City of Ankeny to Vernon Associates, Inc.

3.Ord 1984

An Ordinance amending Chapter 122 - Non-Franchise Utility Accommodation of the Code of Ordinances of the City of Ankeny, Iowa by replacing the provisions for annual utility licenses for conduits within the street rights-of-way with provisions for occupancy permits.

Action# H3-1. Consider motion to approve second consideration of ORDINANCE 1984.

Action# H3-2. Consider motion to accept staffs recommendation to suspend the rule that ordinances must be considered on three different days and accept third consideration of ORDINANCE 1984, sending it on its final passage and publication as required by law.

4.Ord 1985An Ordinance amending the code of ordinances of the City of Ankeny, Iowa, by amending provisions pertaining to Chapter 139 Massage Therapists.
Action# H4-1. Consider motion to accept first consideration of ORDINANCE 1985.

Action# H4-2. Consider motion to accept staff request to suspend the rule that ordinances must be considered on three different days and accept second & third consideration of ORDINANCE 1985, sending it on its final passage and publication as required by law.

5.Ord 1986An Ordinance vacating a portion of a Public Storm Sewer Easement located on Lot 3, John Deere Place Plat 5. (PH 2019-61)
Action# H5-1. Consider motion to accept first consideration of ORDINANCE 1986.

I.NEW BUSINESS:
1.

SE Hulsizer Road Realignment

Notice of Intent to Commence a Public Improvement Project and to Acquire Property Interests

Action# I1-1. Consider motion to adopt a RESOLUTION fixing a date for hearing on intent to commence a public improvement and to acquire property interests for the SE Hulsizer Road Realignment Project.  (date of hrg: 11/18/19 @ 5:30 p.m.)

2.Proposed Ankeny Public Services Library Remodel Project
Initiate Proceedings
Action# I2-1.

Consider motion to adopt RESOLUTION ordering construction on the Ankeny Public Services Library Remodel Project and fixing a date for hearing thereon and taking of bids therefor. (date of bid-letting: 11/12/19 @ 10:30 a.m./date of hrg: 11/18/19 @ 5:30 p.m.)



J.ADMINISTRATIVE BUSINESS:
•Report of the City Staff:
City Manager
City Attorney
•Report of the Governing Body:
Mayor

City Council Members:
Council Member Bentz
Council Member Holm
Council Member McKenna
Council Member Walter-Ashby
Council Member Whiting
•Future Council Agenda Items:
  • Public Hearing - Annexation - O'Mara - DRA Properties, LLC - 11/4/19 @ 5:30 p.m.
  • Public Hearing - NW Irvinedale Water Main Improvements - 11/4/19 @ 5:30 p.m.
  • Council Strategic Planning - location TBD - 11/15/19 @ 9:00 a.m.
  • Public Hearing - Notice of Intent to Commence - SE Hulsizer Road Realignment - 11/18/19 @ 5:30 p.m.
  • Public Hearing - Ankeny Public Services Library Remodel Project - 11/18/19 @ 5:30 p.m.
  • Joint P & Z Meeting RE: Zoning Code - 12/09/2019 at 5:30 PM
  • CIP work session - following regular 12/16/2019 council meeting

K.ADJOURNMENT
1.Adjournment