ANKENY CITY COUNCIL

Regular Meeting

Monday, November 4, 2019
5:30 PM
Ankeny City Hall - City Council Chambers

410 W. First Street, Ankeny, Iowa

Gary Lorenz, Mayor
Mark Holm, Mayor Pro tem

Council Members: Bobbi Bentz, Jim McKenna, Kelly Whiting, Kerry Walter-Ashby

All City Council meetings are open to the public. Assistive Listening Devices (ALD) are available for persons with impaired hearing. To request information in an alternative format or request an accommodation to participate in a City Council meeting, contact the Office of the City Clerk at 965-6405.

Anyone seeking assistance in communicating with the City should contact Relay Iowa at 1-800-735-2942 (TDY), or 1-800-735-2943 (Voice).

PROCEDURAL ACTIONS:
CALL TO ORDER: Gary Lorenz, Mayor
ROLL CALL: Denise L. Hoy, City Clerk 
PLEDGE OF ALLEGIANCE: Gary Lorenz, Mayor

CEREMONY: none
A.PUBLIC FORUM:
1.
  • Open Forum
B.APPROVAL OF AGENDA:
1.Approval of the November 4, 2019 Agenda:
Action# B1-1. Consider motion to approve and accept the November 4, 2019 agenda, without amendment.

C.PUBLIC HEARING(S):
1.PH 2019-62

Proposed annexation of certain real estate owned by Scott A. and Gale O'Mara and D.R.A. Properties, L.L.C.

Action# C1-1. Consider motion to close Public Hearing 2019-62.

2.PH 2019-63

Proposed NW Irvinedale Drive Water Main Improvements

Action# C2-1. Consider motion to close Public Hearing 2019-63. 

D.REPORTS OF ADVISORY BOARDS AND COMMISSION:
1.Representative:   Plan & Zoning Commission - Annette Renaud

E.APPROVAL OF CONSENT AGENDA:
•Minutes
CA -1Approval of official council actions of the regular meeting of October 21, 2019, as published, subject to correction, as recommended by the City Clerk.
CA -2Approval of official council actions of the special meeting of October 28, 2019, as published, subject to correction, as recommended by the City Clerk.
CA -3Receive and file minutes of the Plan and Zoning Commission meeting of October 7, 2019.
CA -4Receive and file minutes of the Park Board meeting of June 24, 2019
•Licenses and Permits
CA -5

Consider motion to approve the issuance of liquor license(s) and/or beer / wine permit(s) in the City of Ankeny. 

•Finance/Budget
CA -6Consider motion to approve Change Order #2 increasing the contract amount by $6,734.15 to Absolute Concrete Construction for construction services on the N Ankeny Blvd and NW/NE Georgetown Blvd Intersection Improvements project.
CA -7Consider motion to approve Payment #3 in the amount of $71,064.46 to Absolute Concrete Construction, Inc. for construction services on the N Ankeny Blvd and NW/NE Georgetown Blvd Intersection Improvements project.
CA -8Consider motion to approve Payment #9 in the amount of $17,878.12 to Calhoun-Burns and Associates, Inc., for engineering services on the NE 54th Street Bridge Replacement over Branch of Fourmile Creek - Construction Engineering project.
CA -9Consider motion to approve Payment #5 in the amount of $4,609.00 to Foth Infrastructure and Environment, Inc., for engineering services on the 2019 North Creek Channel Flood Repair project.
CA -10Consider motion to approve Payment #9 in the amount of $43,295.26 to Foth Infrastructure and Environment, Inc., for engineering services on the West First Street Widening and Improvements - Phase 1 project.
CA -11Consider motion to approve Payment #3 in the amount of $4,245.00 to JEO Consulting Group, Inc., for engineering services on the NE 18th Street and NE Trilein Drive Signalization project.
CA -12Consider motion to approve Payment #11 in the amount of $13,868.50 to JEO Consulting Group, Inc., for engineering services on the N. Ankeny Blvd and NE/NW Georgetown Blvd Intersection Signalization project.
CA -13Consider motion to approve Payment #8 in the amount of $2,605.00 to JEO Consulting Group, Inc., for engineering services on the Tradition Park Stormwater Detention Basin Flood Repair project.
CA -14Consider motion to approve Payment #3 in the amount of $17,985.00 to JEO Consulting Group, Inc., for engineering services on the SE 8th Street Reconstruction - Phase 1 project.
CA -15Consider motion to approve Payment #6 in the amount of $9,540.64 to MSA Professional Services, Inc., for engineering services on the SE Magazine Road Sidewalk Upgrade - Phase 3 project.
CA -16Consider motion to approve Payment #5 in the amount of $42,190.44 to On Track Construction, for construction services on the SW Irvinedale Dr. Transmission Main-Phase 1 project.
CA -17Consider motion to approve Payment #26 in the amount of $2,826.73 to Snyder & Associates, Inc., for engineering services on the NE Delaware Avenue Pedestrian Bridge & Sidewalk Connection project.
CA -18Consider motion to approve Payment #12 in the amount of $9,328.65 to Snyder & Associates, Inc., for engineering services on the High Trestle Trail Extension SW Ordnance to SE Magazine project.
CA -19Consider motion to approve Payment #5 in the amount of $6,543.00 to Snyder & Associates, Inc., for engineering services on the Wildflower Basin Improvements project.
CA -20Consider motion to approve Payment #9 in the amount of $17,256.10 to Snyder & Associates, Inc., for engineering services on the SW Irvinedale Dr., Transmission Main - Phase 2 project.
CA -21Consider motion to approve Payment #6 in the amount of $5,664.23 to Snyder & Associates, Inc., for engineering services on the SE Crosswinds Drive - RISE project.
CA -22Consider motion to approve Payment #22 in the amount of $10,508.79 to Snyder & Associates, Inc., for engineering services on the SE Creekview Dr Drainage & Pavement Improvements project.
CA -23Consider motion to approve Payment #19 in the amount of $16,249.41 to Snyder & Associates, Inc., for engineering services on the S Ankeny Blvd & SE Shurfine Dr/SW Prairie Trail Pkwy Intersection Improvements project.
CA -24

Consider motion to approve Payment #5 in the amount of $2,464.00 to Snyder & Associates, Inc., for engineering services on the Hawkeye Parks Improvements - Fishing Pier and Pond Dredging Project.

CA -25Consider motion to approve Change Order #27 increasing the contract amount by $3,819.19 to Stahl Construction for construction services on the Ankeny Kirkendall Public Library project. 
CA -26Consider motion to approve Change Order #28 increasing the contract amount by $1,395.60 to Stahl Construction for construction services on the Ankeny Kirkendall Public Library project. 
CA -27Consider motion to approve Change Order #29 increasing the contract amount by $480.38 to Stahl Construction for construction services on the Ankeny Kirkendall Public Library project. 
CA -28Consider motion to approve Change Order #30 increasing the contract amount by $2,039.00 to Stahl Construction for construction services on the Ankeny Kirkendall Public Library project. 
CA -29Consider motion to approve Payment #16 in the amount of $256,012.65 to Stahl Construction for construction services on the Ankeny Kirkendall Public Library project.
CA -30Consider motion to approve the November 4, 2019 Accounts Payable. (Finance Committee: K. Walter-Ashby, Chp, M. Holm, J. McKenna) 
•Personnel Items
CA -31Consider motion to approve the new job description for the position of accountant.
CA -32Consider motion to authorize a temporary adjustment to the FY20 Authorized Staffing Plan to allow for one additional FTE in the Fire Department.
•Community Development Items
CA -33Consider motion for preliminary approval of Aspen Ridge Estates Plat 5 Final Plat.
CA -34Consider motion to adopt RESOLUTION accepting final plat, subdivision bonds for seeding and erosion control, contracts and performance and maintenance bonds for public improvements, sewer connection fee, water connection fee, warranty deed to streets, and platted easements for Ruan Crosswinds Plat 1
CA -35Consider motion to adopt RESOLUTION approving contracts, plans and specifications, and performance and maintenance bonds for the construction of sanitary sewer, water main, and storm sewer in Ruan Crosswinds Plat 1
CA -36Consider motion to adopt RESOLUTION approving contracts, plans and specifications, and performance and maintenance bonds for the construction of street paving in Ruan Crosswinds Plat 1
CA -37Consider motion to adopt RESOLUTION receiving and filing an application for the annexation of and providing for the giving of notice for annexation of certain territory located adjacent to the northwest quadrant of Ankeny owned by D.R.A. Properties, L.C.
CA -38Consider motion to approve the Attivo Trail Ankeny Neighborhood Plan.
CA -39Consider motion for preliminary approval of Aspen Ridge Estates Plat 4 Final Plat and cost sharing in the amount of $600, for the construction of three cast iron domes.
CA -40Consider motion to adopt RESOLUTION adopting a new official zoning map for the City of Ankeny, Iowa.
•Engineering Items
CA -41Consider motion to adopt RESOLUTION accepting a proposal from Truelsen Blumenthal, LLC d/b/a Soil-tek, in the amount of $49,550.00 for the construction of the SW Des Moines Street - Prairie Trail to Magazine Landscaping project.
•Capital Improvement Projects
CA -42S Ankeny Blvd Fiber Optic Relocation: Consider a motion to approve: a) Certificate of Completion; b) RESOLUTION accepting the public improvement with Communication Innovators, Inc. in the amount of $150,475.36; and c) Retainage Payment in the amount of $7,523.77.
CA -43

2019 Crestrbuck Park Recreation Trail Replacement & Miscellaneous Trail Patches:  Consider motion to approve:  a) Final Change Order #1 increasing the contract amount by $32,160.85; b)  Certificate of Completion; c) RESOLUTION accepting the public improvements with Shekar Engineering P.L.C in the amount of $200,225.10; and d) Final Payment #4 in the amount of $40,225.38 / Release of Retainage in the amount of $10,011.25.

CA -44Consider motion to adopt RESOLUTION authorizing a revision to the Sanitary Sewer Projects scheduled for completion in calendar year 2020 within the 2019-2023 Capital Improvement Program for the City of Ankeny. 
•Administrative Items
CA -45Consider motion to adopt RESOLUTION authorizing the setting of a public hearing on approval of an emergency watershed protection easement between the City of Ankeny, Iowa and the United States of America. (date of hrg: 11/18/19 @ 5:30 p.m.)
•Approval of Consent Agenda Items
1.Consent Agenda Items CA-1 through CA-45
Action# E1-1. Consider motion to approve the recommendations for Consent Agenda Items CA-1 through CA-45.

F.SUPPLEMENTAL AND REMOVED CONSENT AGENDA ITEMS: none
G.RECESS - Gary Lorenz, Mayor
H.LEGISLATIVE BUSINESS:
•Approval of Ordinances:
1.Ord 1986An Ordinance vacating a portion of a Public Storm Sewer Easement located on Lot 3, John Deere Place Plat 5.
Action# H1-1. Consider motion to accept second consideration of ORDINANCE 1986.

I.NEW BUSINESS:
1.Proposed voluntary annexation of certain parcels of real estate owned by Scott A. and Gale O'Mara and D.R.A. Properties, L.L.C. (PH 2019-62).
Action# I1-1. Consider motion to receive and file the September 5, 2019 Consultation Meeting Report

Action# I1-2. Consider motion to adopt RESOLUTION annexing certain parcels of real estate owned by Scott A. and Gale O'Mara and D.R.A. Properties, L.L.C.

2.Proposed NW Irvinedale Drive Water Main Improvements (PH 2019-63)
Action# I2-1. Consider motion to adopt 1) RESOLUTION adopting plans, specifications, form of contract and estimate of cost $120,100.00; 2) receive and file report of bids received October 29, 2019; and 3) adopt RESOLUTION making award of construction contract with Absolute Infrastructure in the amount of $87,634.00. 4) and adopt RESOLUTION approving contract and bonds with Absolute Infrastructure in the amount of $87,634.00.


3.

Ankeny Senior Community Center

Professional Services Agreement with Shive Hattery, Inc.

Action# I3-1. Consider motion to approve the Professional Services Agreement with Shive Hattery, Inc. for the architectural design and construction administration services needed to facilitate the Ankeny Senior Community Center project in an amount not to exceed $601,000.00 and authorize the Mayor to execute said agreement.


4.

Agreement for Cooperative Public Service with Polk County

NW Cyprus Avenue Temporary Street Connection

Action# I4-1. Consider motion to approve the 28E Agreement with Polk County to facilitate the NW Cyprus Avenue Temporary Street Connection and authorize the Mayor to execute said agreement.


5.

NW Northlawn Area Utility Improvements

Professional Services Agreement with Snyder & Associates, Inc.

Action# I5-1. Consider motion to approve the Professional Services Agreement with Snyder & Associates for survey and preliminary design services on the NW Northlawn Area Utility Improvements project in an amount not to exceed $97,600.00 and authorize the Mayor to execute said Agreement.

6.

2020 Home Builders Association of Greater Des Moines Home Show Expo

Request to waive Building Permit Fees

Action# I6-1. Consider motion to adopt RESOLUTION approving the waiver of building permit fees for the 2020 Home Show Expo by the Home Builders Association of Greater Des Moines.

J.ADMINISTRATIVE BUSINESS:
•Report of the City Staff:
City Manager
City Attorney
•Report of the Governing Body:
Mayor

City Council Members:
Council Member Bentz
Council Member Holm
Council Member McKenna
Council Member Walter-Ashby
Council Member Whiting
•Future Council Agenda Items:
  • Council Strategic Planning - Fire Station No. 3 Training Room- 11/15/19 @ 9:00 a.m.
  • Public Hearing - Notice of Intent to Commence - SE Hulsizer Road Realignment  - 11/18/19 @ 5:30 p.m.
  • Public Hearing - Ankeny PSB Library Remodel - 11/18/19 @ 5:30 p.m.
  • Public Hearing - Emergency Watershed Protection Easement - 11/18/19 @ 5:30 p.m.
  • Regular Council Meeting - 12/2/19 @ 5:30 p.m.
  • Joint P & Z Meeting - Zoning Code - 12/9/19 @ 5:30 p.m.

 

K.ADJOURNMENT
1.Request for Executive Session
Following adjournment of the Executive Session, Council may take action on any matter discussed during the Executive Session.
Action# K1-1. Consider motion to go into Executive Session, pursuant to the provisions of Iowa Code Section 21.5, subparagraph (j) “to discuss the purchase or sale of particular real estate only where the premature disclosure could be reasonably expected to increase the price the governmental body would have to pay for that property or reduce the price the governmental body would receive for that property”.

2.Adjournment
Council Action Planning Session will commence following adjournment of regular meeting.