ANKENY CITY COUNCIL

Regular Meeting

Monday, November 18, 2019
5:30 PM
Ankeny City Hall - City Council Chambers

410 W. First Street, Ankeny, Iowa

Gary Lorenz, Mayor
Mark Holm, Mayor Pro tem

Council Members: Bobbi Bentz, Jim McKenna, Kelly Whiting, Kerry Walter-Ashby

All City Council meetings are open to the public. Assistive Listening Devices (ALD) are available for persons with impaired hearing. To request information in an alternative format or request an accommodation to participate in a City Council meeting, contact the Office of the City Clerk at 965-6405.

Anyone seeking assistance in communicating with the City should contact Relay Iowa at 1-800-735-2942 (TDY), or 1-800-735-2943 (Voice).

PROCEDURAL ACTIONS:
CALL TO ORDER: Gary Lorenz, Mayor
ROLL CALL: Denise L. Hoy, City Clerk 
PLEDGE OF ALLEGIANCE: Gary Lorenz, Mayor

A.PUBLIC FORUM:
1.
  • Open Forum
B.APPROVAL OF AGENDA:
1.Approval of the November 18, 2019 Agenda:
Action# B1-1. Consider motion to approve and accept the November 18, 2019 agenda, without amendment.

C.PUBLIC HEARING(S):
1.PH 2019-64

Proposed SE Hulsizer Road Realignment Project

Public Hearing to Authorize the Acquisition of Property and Property Interests

Action# C1-1. Consider motion to close Public Hearing 2019-64.

2.PH 2019-65

Proposed Ankeny Public Services Library Remodel Project

Action# C2-1. Consider motion to close Public Hearing 2019-65. 

3.PH 2019-66

Public Hearing on adoption of a Resolution approving an Emergency Watershed Protection Easement between the City of Ankeny, Iowa and the United States of America.

Action# C3-1. Consider motion to close Public Hearing 2019-66.

D.REPORTS OF ADVISORY BOARDS AND COMMISSION:
1.Representative:   Park Board - Chad Hade 

E.APPROVAL OF CONSENT AGENDA:
•Minutes
CA -1Approval of official council actions of the regular meeting of November 4, 2019, as published, subject to correction, as recommended by the City Clerk.
CA -2Receive and file minutes of the Library Board meeting of September 19, 2019
CA -3Receive and file minutes of the Plan and Zoning Commission meeting of October 22, 2019.
CA -4Receive and file minutes of the Civil Service Commission meeting of October 14, 2019.
•Licenses and Permits
CA -5

Consider motion to approve the issuance of liquor license(s) and/or beer / wine permit(s) in the City of Ankeny. 

•Finance/Budget
CA -6Consider motion to receive and file Financial Reports for October 2019.
CA -7Consider motion to receive and file the Building Permits Report for October 2019.
CA -8Consider motion to receive and file Utility Billing Report for October 2019.
CA -9Consider motion to approve Payment #7 in the amount of $392,703.84 to Alliance Construction Group for construction services on the S Ankeny Blvd and  SE Shurfine Dr/SW Prairie Trail Pkwy Intersection Improvements project.
CA -10Consider motion to approve Payment #4 in the amount of $147,959.89 to Absolute Concrete Construction, Inc. for construction services on the N Ankeny Blvd and NW/NE Georgetown Blvd Intersection Improvements project.
CA -11Consider motion to approve Payment #17 in the amount of $15,183.04 to Civil Design Advantage for engineering services on the Deer Creek Trunk Sewer Extension Design project.
CA -12Consider motion to approve Payment #6 in the amount of $8,375.00 to FOX Engineering Associates, Inc., for engineering services on the 2018 SE Magazine Road Water Main Improvements project.
CA -13Consider motion to approve Change Order #2 decreasing the contract amount by $9,470.00 to Halbrook Excavating, for construction services on the SE East Lawn Area Utility Improvements-Phase 2 project.
CA -14Consider motion to approve Payment #7 in the amount of $219,517.45 to Halbrook Excavating, for construction services on the SE East Lawn Area Utility Improvements-Phase 2 project.
CA -15Consider motion to approve Payment #3 in the amount of $79,980.50 to Halbrook Excavating, for construction services on the High Trestle Trail Extension SW Ordnance to SE Magazine project.
CA -16Consider motion to approve Payment #1 in the amount of $50,744.25 to Jasper Construction Services, for construction services on the Westwinds Channel Flood Repair project.
CA -17Consider motion to approve Amendment No. 2 to the Professional Services Agreement increasing the contract amount by $11,900.00 with JEO Consulting Group for construction engineering services on the NW Irvinedale Drive Water Main Improvements project. 
CA -18Consider motion to approve Payment #4 in the amount of $13,632.84 to Kirkham Michael and Associates, for engineering services on the Westwinds Channel Flood Repair project.
CA -19Consider motion to approve Payment #3 in the amount of $281,951.45 to McAninch Corporation, for construction services on the SW Des Moines Street - Magazine to 11th project.
CA -20Consider motion to approve Payment #4 in the amount of $427,232.10 to Rognes Corporation for construction services on the Deer Creek Trunk Sewer Extension project.
CA -21Consider motion to approve Change Order #31 increasing the contract amount by $3,716.18 to Stahl Construction for construction services on the Ankeny Kirkendall Public Library project.
CA -22Consider motion to approve Payment #2 in the amount of $110,319.66 to Sternquist Construction, for construction services on the SE Crosswinds Drive - RISE project.
CA -23Consider motion to approve Payment #11 in the amount of $45,000.00 to SVPA Architects, Inc., for services for the Public Services Building renovation project.
CA -24Consider motion to approve Payment #2 in the amount of $95,346.87 to TK Concrete, Inc., for construction services on the SE Magazine Road Sidewalk Upgrades - Phase 3 project.
CA -25Consider motion to approve Payment #25 in the amount of $2,932.62 to Veenstra & Kimm, Inc., for engineering services on the Northwest Booster Station - Design Services & Construction Services project.
CA -26Consider motion to approve the November 18, 2019 Accounts Payable. (Finance Committee: M. Holm, Chp, J. McKenna, K. Whiting) 
CA -27Consider motion to adopt a RESOLUTION authorizing the purchase of traffic signal poles for installation with the NE 18th Street & NE Trilein Drive Traffic Signal project.
CA -28Consider motion to adopt RESOLUTION approving the Annual Urban Renewal Report for Urban Renewal Areas within the City of Ankeny.
CA -29Consider motion to adopt RESOLUTION approving debt certification forms, appropriating funds and directing filing of certifications.
•Personnel Items
CA -30

Consider motion to accept the Civil Service Commission certified lists for appointment to Planner I-Planning and Building Department and Police Officer-Police Department, subject to passing any further department requirements.

•Community Development Items
CA -31Consider motion to adopt RESOLUTION providing for the notice and hearing of the City Council of the City of Ankeny regarding the voluntary urbanized annexation of property owned by Grand Capital, LC  (date of hrg: 12/16/19 @ 5:30 p.m.)
CA -32Consider motion to approve The Crossings at Deer Creek Plat 7 Preliminary Plat; and accept the public street name NE Avery Drive.
•Engineering Items
CA -33Consider motion to approve the RESOLUTION authorizing the City of Ankeny to submit an application for Federal Surface Transportation Block Grant Set-Aside Program Funding to the Des Moines Area Metropolitan Planning Organization (MPO) for the partial funding of the Oralabor Gateway Trail - SW State Street Overpass Project and further approving the application which obligates the City of Ankeny to matching funds for the construction of said project.
CA -34Consider motion to adopt RESOLUTION accepting public improvements in Estates at Prairie Trail Plat 7 for utilities.
CA -35Consider motion to adopt RESOLUTION accepting public improvements in Estates at Prairie Trail Plat 7 for paving.
CA -36Consider motion to adopt a RESOLUTION accepting a purchase agreement and approving documents for the acquisition of permanent water main easement for the NW Irvinedale Drive Water Main Improvements project in Ankeny, Iowa.  (3875 NW Irvinedale Drive - Victor Anderson)
CA -37Consider motion to adopt a RESOLUTION accepting a purchase agreement and approving documents for the acquisition of permanent water main easement for the NW Irvinedale Drive Water Main Improvements project in Ankeny, Iowa.  (3851 NW Irvinedale Drive - Gary Bauer)
•Capital Improvement Projects
CA -38Consider motion to adopt RESOLUTION authorizing a project in the Annual Traffic Signal Improvements Projects scheduled for completion in calendar year 2020 within the 2019-2023 Capital Improvement Program for the City of Ankeny.
CA -39Consider motion to adopt RESOLUTION authorizing a revision to the Streets Projects scheduled for completion in calendar year 2020 within the 2019-2023 Capital Improvement Program for the City of Ankeny. 
•Administrative Items
CA -40Consider motion to adopt RESOLUTION setting public hearing on an amendment to an existing development agreement between the City of Ankeny and Kreg Enterprises, Inc. (date of hrg: 12/2/2019 @ 5:30 p.m.)
CA -41Consider motion to adopt RESOLUTION fixing a date for a public hearing to consider the authorization of the sale real estate located in the southwest quadrant of the intersection of SW Ordnance Road and SW Des Moines Street from the City of Ankeny to William Doyle. (date of hrg: 12/2/2019 @ 5:30 PM)
CA -42

Consider motion to adopt RESOLUTION approving a 28E Agreement between the City of Ankeny and the Iowa Alcoholic Beverages Division ("ABD") for a tobacco, Alternative Nicotine and Vapor Product Enforcement Program in the City of Ankeny.

•Approval of Consent Agenda Items
1.Consent Agenda Items CA-1 through CA-42
Action# E1-1. Consider motion to approve the recommendations for Consent Agenda Items CA-1 through CA-42.

F.RECESS - Gary Lorenz, Mayor
G.LEGISLATIVE BUSINESS:
•Approval of Ordinances:
1.Ord 1986An Ordinance vacating a portion of a Public Storm Sewer Easement located on Lot 3, John Deere Place Plat 5.
Action# G1-1. Consider motion to accept third consideration of ORDINANCE 1986, sending it on its final passage and publication as required by law.

Action# G1-2. Consider motion to adopt RESOLUTION authorizing the sale of real estate vacated by the City of Ankeny to the Godwin Group, LLC. 

2.Ord 1987An Ordinance amending the Code of Ordinances of the City of Ankeny, Iowa, by amending provisions pertaining to Chapter 90 Water Service System.
Action# G2-1. Consider motion to accept first consideration of ORDINANCE 1987.

3.Ord 1988An Ordinance amending the Code of Ordinances of the City of Ankeny, Iowa, by amending provisions pertaining to Chapter 91 Water Meters.
Action# G3-1. Consider motion to accept first consideration of ORDINANCE 1988.

4.Ord 1989An Ordinance amending the Code of Ordinances of the City of Ankeny, Iowa, by amending provisions pertaining to Chapter 98 Sewer Use Charges.
Action# G4-1. Consider motion to accept first consideration of ORDINANCE 1989.

5.Ord 1990An Ordinance adding provisions pertaining to Human Right Commission
Action# G5-1. Consider motion to accept first consideration of ORDINANCE 1990.

H.OLD BUSINESS: none
I.NEW BUSINESS:
1.

SE Hulsizer Road Realignment Project (PH 2019-64)

Action# I1-1. Consider motion to adopt RESOLUTION approving and authorizing the acquisition of property and property interests for the SE Hulsizer Road Realignment Project.

2.

Emergency Watershed Protection Easement (PH 2019-66)

Action# I2-1. Consider motion to adopt Resolution 2019-359 approving an Emergency Watershed Protection Program Floodplain Warranty Easement Deed between the United States of America and the City of Ankeny, Iowa.

3.Proposed Ankeny Public Services Library Remodel  (PH 2019-65)
Action# I3-1. Consider motion to adopt 1) RESOLUTION ratifying, confirming, and approving change in deadline for submission of bids and posting of an amended notice to bidders and notice of public heraring 2) adopt RESOLUTION adopting plans, specifications, form of contract and estimate of cost $3,990,800.00; 3) receive and file report of bids received November 14, 2019; and 4) adopt RESOLUTION making award of construction contract with Edge Commercial in the amount of $3,806,200.00.


4.

Proposed NE 18th Street & NE Trilein Drive Signalization

Initiate Proceedings

Action# I4-1. Consider motion to adopt RESOLUTION ordering construction on the NE 18th Street & NE Trilein Drive Traffic Signal project and fixing a date for hearing thereon and taking of bids therefor.  (date of bid-letting: 12/10/19 @ 10:30 a.m./date of hrg: 12/16/19 @ 5:30 p.m.) 

5.Proposed Ankeny City Hall Council Chambers Renovations
Initiate Proceedings
Action# I5-1.

Consider motion to adopt RESOLUTION ordering construction on the Ankeny City Hall Council Chambers Renovation and fixing a date for hearing thereon and taking of bids therefor. (date of bid-letting: 12/10/19 @ 10:30 a.m./date of hrg: 12/16/19 @ 5:30 p.m.)



6.

Proposed NW Northlawn Area Sanitary Sewer Improvements

Initiate Proceedings

Action# I6-1. Consider motion to adopt RESOLUTION ordering construction on the NW Northlawn Area Sanitary Sewer Improvements project and fixing a date for hearing thereon and taking of bids therefor.  (date of bid-letting: 12/10/19 @ 10:30 a.m./date of hrg: 12/16/19 @ 5:30 p.m.)

7.

Proposed Irvinedale Drive Transmission Main - Phase 2

Initiate Proceedings

Action# I7-1. Consider motion to adopt RESOLUTION ordering construction on the Irvinedale Drive Transmission Main - Phase 2 project and fixing a date for hearing thereon and taking of bids therefor.  (date of bid-letting: 12/10/19 @ 10:30 a.m./date of hrg: 12/16/19 @ 5:30 p.m.) 

J.ADMINISTRATIVE BUSINESS:
•Report of the City Staff:
City Manager
City Attorney
•Report of the Governing Body:
Mayor

City Council Members:
Council Member Bentz
Council Member Holm
Council Member McKenna
Council Member Walter-Ashby
Council Member Whiting
•Future Council Agenda Items:
  • Public Hearing - Amend Dev Agmt - Kreg Enterprises, Inc.  - 12/2/19 @ 5:30 p.m.
  • Public Hearing - Sale of Property - John Deere Place Plat 5 - 12/2/19 @ 5:30 p.m.
  • Joint P&Z Meeting - Zoning Code - 12/9/18 @ 5:30 p.m.
  • Public Hearing - NE 18th St & NE Trilein Drive Signalization - 12/16/19 @ 5:30 p.m.
  • Public Hearing - Ankeny City Hall Council Chambers Renovations - 12/16/19 @ 5:30 p.m.
  • Public Hearing - NW Northlawn Area Sanitary Sewer Improvements - 12/16/19 @ 5:30 p.m.
  • Public Hearing - Irvinedale Drive Transmission Main - Phase 2 - 12/16/19 @ 5:30 p.m.
  • Public Hearing - Annexation - Grand Capital, LC - 12/16/19 @ 5:30 p.m.
K.ADJOURNMENT
1.Adjournment
Council Action Planning Session will commence following adjournment of regular meeting.