ANKENY CITY COUNCIL

Regular Meeting

Monday, May 18, 2020
5:30 PM
Ankeny Kirkendall Public Library - City Council Chambers

Due to COVID-19 this meeting can be attended by electronic means only as set out below. There will be a time for public comments during the meeting OR comments will be received no later than 4:30 PM on 5/18/2020 by email to dhoy@ankenyiowa.gov, or by phone to 515-965-6405. All comments received will be made a part of the audience with visitors.

Gary Lorenz, Mayor
Mark Holm, Mayor Pro tem

Council Members: Bobbi Bentz, Jeff Perry, Kelly Whiting, Kerry Walter-Ashby

All City Council meetings are open to the public. Assistive Listening Devices (ALD) are available for persons with impaired hearing. To request information in an alternative format or request an accommodation to participate in a City Council meeting, contact the Office of the City Clerk at 965-6405.

Anyone seeking assistance in communicating with the City should contact Relay Iowa at 1-800-735-2942 (TDY), or 1-800-735-2943 (Voice).

(information for the public)

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PROCEDURAL ACTIONS:
CALL TO ORDER: Gary Lorenz, Mayor
ROLL CALL: Denise L. Hoy, City Clerk 

CEREMONY: none
A.PUBLIC FORUM:
1.
  • Open Forum
B.APPROVAL OF AGENDA:
1.Approval of the May 18, 2020 Agenda:
Action# B1-1. Consider motion to approve and accept the May 18, 2020 agenda, with/without amendment.

C.PUBLIC HEARING(S):
1.PH 2020-30Proposed 2020 Sanitary Sewer Repairs
Action# C1-1. Consider motion to close Public Hearing 2020-30.

2.PH 2020-31Proposed Amendment of the Current City Budget for Fiscal Year July 1, 2019 - June 30, 2020
Action# C2-1. Consider motion to close Public Hearing 2020-31.

D.APPROVAL OF CONSENT AGENDA:
•Minutes
CA -1Approval of official council actions of the regular meeting of May 4, 2020, as published, subject to correction, as recommended by the City Clerk.
CA -2Receive and file minutes of the Library Board meeting on March 11, 2020
CA -3Receive and file minutes of the Plan and Zoning Commission meeting of April 21, 2020.
CA -4Receive and file minutes of the Cultural Arts Board meeting on January 27, 2020.
CA -5Receive and file minutes of the Civil Service Commission meeting of April 3, 2020.
•Licenses and Permits
CA -6

Consider motion to approve the issuance of liquor license(s) and/or beer / wine permit(s) in the City of Ankeny. 

•Finance/Budget
CA -7Consider motion to receive and file Financial Reports for April 2020.
CA -8Consider motion to receive and file the Building Permits Report for April 2020.
CA -9Consider motion to receive and file Utility Billing Report for April 2020.
CA -10Consider motion to approve Payment #10 in the amount of $164,822.68 to Alliance Construction Group for construction services on the S Ankeny Blvd and  SE Shurfine Dr/SW Prairie Trail Pkwy Intersection Improvements project.
CA -11Consider motion to approve Payment #12 in the amount of $41,805.79 to Civil Design Advantage for engineering services on the SE Hulsizer Road Re-alignment Design project.
CA -12Consider motion to approve Payment #10 in the amount of $693,675.51 to Concrete Technologies, Inc., for construction services on the SW Des Moines Street - Prairie Trail to Magazine project.
CA -13Consider motion to approve Change Order #3 increasing the contract amount by $1,424.00 to Edge Commercial for construction services on the Ankeny Public Services Building project.
CA -14Consider motion to approve Payment #2 in the amount of $432,564.45 to Edge Commercial for construction services on the Ankeny Public Services Library remodel.
CA -15Consider motion to approve Payment #12 in the amount of $19,583.93 to FOX Engineering Associates, Inc., for engineering services on the 2018 SE Magazine Road Water Main Improvements project.
CA -16Consider motion to approve Payment #5 in the amount of $336,618.87 to Halbrook Excavating, for construction services on the High Trestle Trail Extension SW Ordnance to SE Magazine project.
CA -17Consider motion to approve Payment #1 in the amount of $76,665.00 to Halbrook Excavating, for construction services on the SE East Lawn Area Utility Improvements-Phase 3 project.
CA -18Consider motion to approve Payment #1 in the amount of $1,295.00 to HR Green, Inc., for engineering services on the S Ankeny Blvd and Magazine Rd Safety Improvements project.
CA -19Consider motion to approve Payment #6 in the amount of $19,188.13 to HR Green, Inc., for engineering services on the SW State Street Reconstruction - Northbound Lanes project.
CA -20Consider motion to approve Amendment No. 2 to the Professional Services Agreement increasing the contract amount by $53,795.00 with HR Green, Inc. for additional construction engineering services on the NW Irvinedale Drive and NW 5th Street Intersection Improvements project.
CA -21Consider motion to approve Payment #4 in the amount of $67,580.15 (for invoice 63221-2A) to Hydro-Klean, LLC for construction services on the 2019 CIPP Lining project.
CA -22Consider motion to approve Payment #1 in the amount of $12,819.73 to McClure Engineering Company, for engineering services on the Irvinedale Drive Water Main Improvements - Phase 3 project.
CA -23Consider motion to approve Payment #1 in the amount of $112,270.81 to Municipal Pipe Tool Company, LLC for construction services on the 2020 CIPP Lining project.
CA -24Consider motion to approve Payment #6 in the amount of $29,757.50 to Nilles Associates, Inc., for engineering services on the SW Des Moines Street - Magazine to 11th project.
CA -25Consider motion to approve Payment #12 in the amount of $8,487.50 to Nilles Associates, Inc., for engineering services on the SW Des Moines Street Improvements project.
CA -26Consider motion to approve Payment #1 in the amount of $70,741.75 to Precision Underground Utilities, LLC, for construction services on the West First Street Joint Utility Trench project.
CA -27Consider motion to approve Payment #1 in the amount of $244,119.43 to RW Excavating Solutions, LC, for construction services on the North Creek Channel Flood Repairs project.
CA -28Consider motion to approve Payment #2 in the amount of $196,812.62 to Schrader Excavating & Grading, for construction services on the Irvinedale Drive Transmission Main - Phase 2 project.
CA -29Consider motion to approve Payment #17 in the amount of $31,242.90 to SVPA Architects, Inc., for services for the Public Services Building renovation project.
CA -30Consider motion to approve Payment #1 in the amount of $17,112.83 to TK Concrete, Inc., for construction services on the 2020 PCC Pavement Preservation Program project.
CA -31Consider motion to approve Payment #3 in the amount of $69,773.22 to Thorpe Water Development Co., for construction services on the SE Magazine Road Water Main Improvements project.
CA -32Consider motion to approve the May 18, 2020 Accounts Payable. (Finance Committee: B. Bentz, Chp, K. Walter-Ashby, M. Holm) 
•Personnel Items
CA -33Consider motion to accept the Civil Service Commission certified list for appointment to Police Officer in the Police Department, subject to passing any further department requirements.
•Community Development Items
CA -34Consider motion to adopt RESOLUTION providing for the notice and hearing of the City Council of the City of Ankeny, Iowa, to rezone certain property owned by DTK Properties, LLC, located southwest of the intersection at SE Four Mile Drive and SE Corporate Woods Drive. (date of hrg: 6/1/20 @ 5:30 p.m.)
CA -35Consider motion to adopt RESOLUTION setting a public hearing on a proposal to vacate a portion of an entrance easement located on Lot 1 and Street Lot 'A', Corporate Woods Business Park Plat 5 (date of hrg: 6/1/20 @ 5:30 p.m.)
CA -36

Consider motion to adopt RESOLUTION accepting a Public Storm Water Management Facility Maintenance Covenant and Permanent Easement Agreement, located on a part of Lot 1 and Outlot K, The District at Prairie Trail Plat 9; and associated with the development of The District Lofts.

CA -37Consider motion to grant preliminary approval of The Crossings at Deer Creek Plat 8 Final Plat; and recommend City Council authorization of a cost participation request for the extension of eight-foot shared use path along NE Four Mile Drive in an amount estimated to be $4,127.50, and a cost participation request for the extension of 12-inch water main along NE Four Mile Drive in an amount estimated to be $5,623.75.
CA -38Consider motion to approve the Lincoln Township Plat 1 Preliminary Plat, subject to applicable Polk County Subdivision Requirements in lieu of the City of Ankeny Subdivision Regulations.
CA -39Consider motion to adopt RESOLUTION accepting the final plat for Lincoln Township Plat 1, subject to applicable Polk County Subdivision requirements in lieu of the City of Ankeny Subdivision Regulations.
•Engineering Items
CA -40Consider motion to adopt RESOLUTION accepting public improvements in Kimberley Estates Plat 1 Trunk Sewer Extension for utilities.
•Capital Improvement Projects
CA -41

Tradition Park Stormwater Detention Basin Flood Repair: Consider motion to approve: a) Final Change Order #1 decreasing the contract amount by $44,521.75; b) Certificate of Completion; c) RESOLUTION accepting the public improvement with  Jensen Construction Company, in the amount of $390,219.75; and d) Final Payment #1 in the amount of $5,860.45; and Retainage Payment in the amount of $19,510.99.

CA -42SW Water Tower Interior Repaint:  Consider motion to approve:   a) Certificate of Completion; b) RESOLUTION accepting the public improvements with Fedewa, Inc.  in the amount of $84,500.00; c) Final Payment #1 in the amount of $80,275.00 / Release of Retainage in the amount of $4,225.00.
CA -43NW Irvinedale Drive and NW 5th Street Intersection Improvements:  Consider motion to approve:  a) Final Change Order #8 increasing the contract amount by $16,012.49; b) Certificate of Completion; c) RESOLUTION accepting the public improvement with Concrete Technologies, Inc. in the amount of $2,575,426.41; and d) Final Payment #13 in the amount of $0.00 / Release of Retainage in the amount of $33,689.61.
•Administrative Items
CA -44

Consider motion to approve Accepting Acknowledgement/Settlement Agreement in lieu of a public hearing for tobacco violations with Cigarette Permit Holders, in accordance with Iowa Code Section 453A.2(1)

 

1.  Good Times, 1912 SW 3rd Street - $300 settlement/1st Offense

2.  Git N Go, 2811 SW Oralabor Rd - $300 settlement/1st Offense

3.  Kum & Go, 1025 E 1st Street - $1500 settlement/2nd Offense 


CA -45Consider motion to adopt RESOLUTION of the City Council of the City of Ankeny, Iowa, approving a public art installation at the Ankeny Art Center.
CA -46Consider a motion to adopt RESOLUTION setting a public hearing on a development agreement between the City of Ankeny and Ryan Companies US, Inc. (date of hrg: 6/1/2020 @ 5:30 p.m.)
CA -47Consider motion to adopt RESOLUTION approving a merchant services agreement with GolfNow Business Solutions for credit card capabilities at Otter Creek Golf Course.
CA -48Consider motion to waive Heartland Area Lacrosse 2020 user fees for the Prairie Ridge Sports Complex.
•Final Consent Agenda Additions
•Approval of Consent Agenda Items
1.Consent Agenda Items CA-1 through CA-48
Action# D1-1. Consider motion to approve the recommendations for Consent Agenda Items CA-1 through CA-48

E.SUPPLEMENTAL AND REMOVED CONSENT AGENDA ITEMS: none
F.RECESS - Gary Lorenz, Mayor
G.LEGISLATIVE BUSINESS:
•Approval of Ordinances:
1.Ord 2013An Ordinance amending Chapter 56 Dog and Cat Licenses Required of the Municipal Code of the City of Ankeny, Iowa, 2008.
Action# G1-1. Consider motion to accept first consideration of ORDINANCE 2013 

•Boards/Commissions Appointments:
H.OLD BUSINESS: none
I.NEW BUSINESS:
1.Proposed 2020 Sanitary Sewer Repairs (PH 2020-30)
Action# I1-1. Consider motion to adopt 1) RESOLUTION adopting plans, specifications, form of contract and estimate of cost $275,000.00; 2) receive and file report of bids received May 12, 2020; and 3) adopt RESOLUTION making award of construction contract with Halbrook Excavating in the amount of $325,000.00. 4) and adopt RESOLUTION approving contract and bonds with Halbrook Excavating in the amount of $325,000.00.

2.Proposed Amendment of the Current City Budget for Fiscal Year July 1, 2019 - June 30, 2020 (PH 2020-31)
Action# I2-1. Consider motion to adopt RESOLUTION amending the current budget for the fiscal year ending June 30, 2020.

3.Proposed conveyance of property and easements to the Des Moines Metropolitan Wastewater Reclamation Authority for the Rock Creek Interceptor Sewer Phase 26, Segments 1-5.
Action# I3-1. Consider motion to adopt RESOLUTION of intent to convey improvements, property and permanent easements to the Des Moines Metropolitan Wastewater Reclamation Authority (WRA). (date of hrg: 6/1/2020 @ 5:30 p.m.)


4.Proposed Ankeny Senior Community Center Project
Initiate Proceedings
Action# I4-1.

Consider motion to adopt RESOLUTION ordering construction on the Ankeny Senior Community Center Project and fixing a date for hearing thereon and taking of bids therefor. (date of bid-letting: 6/09/20 @ 10:30 a.m./date of hrg: 6/15/20 @ 5:30 p.m.)



5.Redemption of Outstanding General Obligation Refunding Bonds, Series 2010C 
Action# I5-1. Consider motion to adopt RESOLUTION authorizing the redemption of outstanding General Obligation Refunding Bonds, Series 2010C, of the City of Ankeny, State of Iowa, dated May 15, 2010, and directing notice be given.

6.$17,520,000 General Obligation Bonds, Series 2020A
Action# I6-1. Consider motion to adopt RESOLUTION appointing UMB Bank, N.A. of West Des Moines, Iowa, to serve as paying agent, bond registrar, and transfer agent, approving the paying agent and bond registrar and transfer agent agreement and authorizing the execution of the agreement.

Action# I6-2. Consider motion to adopt RESOLUTION amending the "Resolution authorizing the issuance of $8,450,000 General Obligation Bonds, Series 2020A and levying a tax for the payment thereof", passed and approved on March 2, 2020, by substituting a new resolution therefor, authorizing and approving the issuance of $17,520,000 General Obligation Bonds, Series 2020A, and levying a tax for the payment thereof and approving the tax exemption certificate and continuing disclosure certificate.

7.$3,375,000 Water Revenue Bonds, Series 2020B
Action# I7-1. Consider motion to adopt RESOLUTION appointing UMB Bank, N.A. of West Des Moines, Iowa, to serve as paying agent, bond registrar, and transfer agent, approving the paying agent and bond registrar and transfer agent agreement and authorizing the execution of the agreement.

Action# I7-2. Consider motion to adopt RESOLUTION authorizing and providing for the issuance and securing the payment of $3,375,000 Water Revenue Bonds, Series 2020B, of the City of Ankeny, State of Iowa, under the provisions of the City Code of Iowa, and providing for a method of payment of the bonds, approval of tax exemption certificate and approval of the continuing disclosure certificate.

J.ADMINISTRATIVE BUSINESS:
•Report of the City Staff:
City Manager
City Attorney
•Report of the Governing Body:
Mayor

City Council Members:
Council Member Bentz
Council Member Holm
Council Member Perry
Council Member Walter-Ashby
Council Member Whiting
•Future Council Agenda Items:
  • Public Hearing - Heritage Park Parking Lot Resurfacing - 6/1/20 @ 5:30 p.m.
  • Public Hearing - rezoning - DTK Properties, LLC - 6/1/20 @ 5:30 p.m.
  • Public Hearing - vacate entrance easements - Corporate Woods Business Park Plat 5 - 6/1/20 @ 5:30 p.m.
  • Public Hearing - Development Agreement - Ryan Companies, US, Inc. - 6/1/20 @ 5:30 p.m.
  • Public Hearing - conveyance of property - Rock Creek Interceptor Sewer Phase 26 - 6/1/20 @ 5:30 p.m.
  • Public Hearing - Ankeny Senior Community Center Project  - 6/15/20 @ 5:30 p.m.
K.ADJOURNMENT
1.Adjournment