ANKENY CITY COUNCIL

Regular Meeting

Monday, June 15, 2020
5:30 PM
Ankeny Kirkendall Public Library - City Council Chambers

Due to COVID-19 this meeting can be attended by electronic means only as set out below. There will be a time for public comments during the meeting OR comments will be received no later than 4:30 PM on 6/15/2020 by email to dhoy@ankenyiowa.gov, or by phone to 515-965-6405. All comments received will be made a part of the audience with visitors.

Gary Lorenz, Mayor
Mark Holm, Mayor Pro tem

Council Members: Bobbi Bentz, Jeff Perry, Kelly Whiting, Kerry Walter-Ashby

All City Council meetings are open to the public. Assistive Listening Devices (ALD) are available for persons with impaired hearing. To request information in an alternative format or request an accommodation to participate in a City Council meeting, contact the Office of the City Clerk at 965-6405.

Anyone seeking assistance in communicating with the City should contact Relay Iowa at 1-800-735-2942 (TDY), or 1-800-735-2943 (Voice).

ELECTRONIC MEETING INFORMATION

Use the below link to join the electronic meeting.  Once you are logged in to the URL - Click on Call Me, enter your phone number, and hit the green Call Me button for audio if your computer is NOT equipped with a microphone.

 

Join from PC, Mac, Linux, iOS or Android: https://meetings.ringcentral.com/j/1481437786

 

Or iPhone one-tap :

    US:   +1(720)9027700,   1481437786# 

 

Or Telephone:

    Dial: +1(720)9027700    Meeting ID: 148 143 7786

 

PROCEDURAL ACTIONS:
CEREMONY: none
A.PUBLIC FORUM:
1.
  • Open Forum
B.APPROVAL OF AGENDA:
1.Approval of the June 15, 2020 Agenda:
Action# B1-1. Consider motion to approve and accept the June 15, 2020 agenda, with/without amendment.

C.PUBLIC HEARING(S):
1.PH 2020-37A proposal to vacate a public utility and drainage easement located on a part of Lot 1, Metro North.
Action# C1-1. Consider motion to close Public Hearing 2020-37.

2.PH 2020-38

Proposed Ankeny Senior Community Center Project

Action# C2-1. Consider motion to close Public Hearing 2020-38. 

D.REPORTS OF ADVISORY BOARDS AND COMMISSION: none
E.APPROVAL OF CONSENT AGENDA:
•Minutes
CA -1Approval of official council actions of the regular meeting of June 1, 2020, as published, subject to correction, as recommended by the City Clerk.
CA -2Receive and file minutes of the Plan and Zoning Commission meeting of May 19, 2020.
CA -3Receive and file minutes of the Zoning Board of Adjustment meeting of May 19, 2020.
CA -4Receive and file minutes of the Civil Service Commission meeting of May 12, 2020.
•Licenses and Permits
CA -5

Consider motion to approve the issuance of Cigarette/Tobacco/Nicotine/Vapor Permits for July 1, 2020 - June 30, 2021.

CA -6

Consider motion to approve the issuance of liquor license(s) and/or beer / wine permit(s) in the City of Ankeny. 

•Finance/Budget
CA -7Consider motion to receive and file Financial Reports for May 2020.
CA -8Consider motion to receive and file the Building Permits Report for May 2020.
CA -9Consider motion to receive and file Utility Billing Report for May 2020.
CA -10Consider motion to approve Payment #1 in the amount of $109,012.50 to All Star Concrete LLC, for services for the Parks Maintenance Building renovation project.
CA -11Consider motion to approve Payment #21 in the amount of $301.38 to Civil Design Advantage for engineering services on the Deer Creek Trunk Sewer Extension Design project.
CA -12Consider motion to approve Payment #3 in the amount of $64,848.50 to Civil Design Advantage for engineering services on the NW 18th Street Extension - NW Weigel Drive to NW Spruce Drive project.
CA -13Consider motion to approve Payment #7 in the amount of $2,016.75 to Civil Design Advantage for engineering services on the SE East Lawn Area Utility Improvements - Phase 3 project.
CA -14Consider motion to approve Payment #13 in the amount of $33,252.83 to Civil Design Advantage for engineering services on the SE Hulsizer Road Re-alignment Design project.
CA -15Consider motion to approve Payment #11 in the amount of $283,346.52 to Concrete Technologies, Inc., for construction services on the SW Des Moines Street - Prairie Trail to Magazine project.
CA -16Consider motion to approve Change Order No. 1 increasing the contract amount by $16,855.00 to Edge Commercial for additional construction services on the Ankeny Art Center - Drainage Improvements Project.
CA -17Consider motion to approve Change Order #4 increasing the contract amount by $24,620.00 to Edge Commercial for construction services on the Ankeny Public Services Building project.
CA -18Consider motion to approve Payment #3 in the amount of $250,649.90 to Edge Commercial for engineering services on the Ankeny Public Services Library remodel.
CA -19Consider motion to approve Payment #7 in the amount of $28,389.00 to Foth Infrastructure and Environment, Inc., for engineering services on the 2019 North Creek Channel Flood Repair project.
CA -20Consider motion to approve Payment #6 in the amount of $120,842.13 to Halbrook Excavating, for construction services on the High Trestle Trail Extension SW Ordnance to SE Magazine project.
CA -21Consider motion to approve Payment #2 in the amount of $65,184.25 to Halbrook Excavating, for construction services on the SE East Lawn Area Utility Improvements-Phase 3 project.
CA -22Consider motion to approve Payment #2 in the amount of $12,295.08 to HR Green, Inc., for engineering services on the S Ankeny Blvd and Magazine Rd Safety Improvements project.
CA -23Consider motion to approve Payment #7 in the amount of $7,580.83 to HR Green, Inc., for engineering services on the SW State Street Reconstruction - Northbound Lanes project.
CA -24Consider motion to approve Change Order #1 increasing the contract amount by $34,106.40 to Jasper Construction Services, for construction services on the Westwinds Channel Flood Repair project.
CA -25Consider motion to approve Payment #2 in the amount of $201,596.08 to Jasper Construction Services, for construction services on the Westwinds Channel Flood Repair project.
CA -26Consider motion to approve Payment #14 in the amount of $7,402.50 to JEO Consulting Group, Inc., for engineering services on the Tradition Park Stormwater Detention Basin Flood Repair project.
CA -27Consider motion to approve Payment #1 in the amount of $36,312.80 to MNM Concrete Specialist, for construction services on the 2020 PCC Street Patching Program project.
CA -28Consider motion to approve Payment #2 in the amount of $284,746.73 to Municipal Pipe Tool Company, LLC for construction services on the 2020 CIPP Lining project.
CA -29Consider motion to approve Payment #7 in the amount of $20,975.00 to Nilles Associates, Inc., for engineering services on the SW Des Moines Street - Magazine to 11th project.
CA -30Consider motion to approve Payment #13 in the amount of $38,720.00 to Nilles Associates, Inc., for engineering services on the SW Des Moines Street Improvements project.
CA -31Consider motion to approve Payment #2 in the amount of $187,268.75 to Precision Underground Utilities, LLC, for construction services on the West First Street Joint Utility Trench project.
CA -32Consider motion to approve Payment #3 in the amount of $226,734.01 to Schrader Excavating & Grading, for construction services on the Irvinedale Drive Transmission Main - Phase 2 project.
CA -33Consider motion to approve Payment #5 in the amount of $42,162.90 to Sternquist Construction, for construction services on the SE Crosswinds Drive - RISE project.
CA -34Consider motion to approve Payment #18 in the amount of $14,406.20 to SVPA Architects, Inc., for services for the Public Services Building\City Hall renovation project.
CA -35Consider motion to approve Payment #4 in the amount of $68,903.50 to the Trinity Group for construction services on the Ankeny City Hall Council Chambers Renovation Project.
CA -36Consider motion to approve Payment #2 in the amount of $11,552.00 to TK Concrete, Inc., for construction services on the 2020 PCC Pavement Preservation Program project.
CA -37Consider motion to approve the June 15, 2020 Accounts Payable. (Finance Committee: M. Holm, Chp, J. Perry, K. Whiting) 
CA -38Consider motion to adopt RESOLUTION authorizing the purchase of interior furnishings for the Ankeny Public Services Building Renovation.
CA -39Consider motion to adopt RESOLUTION approving amendment to fiscal year 2020 fund transfers.
CA -40Consider motion to adopt RESOLUTION accepting funding from the Bureau of Justice Assistance for the Coronavirus Emergency Supplemental Funding Program.
•Personnel Items
CA -41Consider motion to accept the Civil Service Commission certified lists for promotion, subject to passing any further department requirements. Promotional lists include: Utilities Operator III, Parks Technician II, Combination Inspector II, Code Enforcement Officer II, Code Enforcement Supervisor, and Associate Planner.
•Community Development Items
CA -42Consider motion to adopt RESOLUTION providing for the notice and hearing of the City Council of the City of Ankeny, Iowa, to rezone certain property owned by Grand Capital, LC, located west of SE Four Mile Drive, east of the Ankeny Regional Airport, and nearly halfway between SE Oralabor Road and SE Corporate Woods Drive. (date of hrg: 7/6/20 @ 5:30 p.m.)
CA -43Consider motion to adopt RESOLUTION providing for the notice and hearing of the City Council of the City of Ankeny, Iowa, to rezone certain property owned by Grand Capital, LC, located east of SE Four Mile Drive and approximately one-half mile north of SE Corporate Woods Drive, north of the Union Pacific railroad. (date of hrg: 7/6/20 @ 5:30 p.m.)
CA -44Consider motion to adopt RESOLUTION accepting final plat, platted easements, off-site easements, deed to streets, performance bond for seeding and erosion control, and performance and maintenance bonds for paving and underground improvements for Trestle Ridge Estates Plat 4.
CA -45Consider motion to adopt RESOLUTION approving plans and specifications and accepting contracts, performance and maintenance bonds for the construction of water main, sanitary sewer and storm sewer in Trestle Ridge Estates Plat 4.
CA -46Consider motion to adopt RESOLUTION approving plans and specifications and accepting contracts, performance and maintenance bonds for the construction of street paving in Trestle Ridge Estates Plat 4.
CA -47Consider motion to adopt RESOLUTION accepting final plat, warranty deed to streets and parkland, subdivision bond for seeding and erosion control, performance and maintenance bonds for public improvements, platted easements, and sewer connection fee payment for Centennial Estates Plat 1.
CA -48Consider motion to adopt RESOLUTION approving plans and specifications and accepting contracts and performance and maintenance bonds for the construction of water main, sanitary sewer, and storm sewer in Centennial Estates Plat 1.
CA -49Consider motion to adopt RESOLUTION approving plans and specifications and accepting contracts, performance and maintenance bonds for the construction of street paving in Centennial Estates Plat 1.
CA -50Consider motion to adopt RESOLUTION accepting a public storm water management facility maintenance covenant and permanent easement agreement, located on a part of Lots 2 & 3, Creekview Place; and associated with site improvements for the Ankeny-Norwalk Ready Mix located at 826 SE Creekview Drive.
CA -51Consider motion to adopt RESOLUTION accepting final plat, performance bond for erosion control, performance and maintenance bonds for underground improvements, platted easements, warranty deed for streets, and sewer connection fee, for Chapman Brothers Farms Plat 2.
CA -52Consider motion to adopt RESOLUTION approving plans and specifications and accepting contracts, performance and maintenance bonds for the construction of water main and storm sewer in Chapman Brothers Farm Plat 2.
•Engineering Items
CA -53Consider motion to adopt RESOLUTION accepting public improvements in Aspen Ridge Estates Plat 4 for utilities.
CA -54Consider motion to adopt RESOLUTION accepting public improvements in Aspen Ridge Estates Plat 4 for paving.
CA -55Consider motion to adopt a RESOLUTION authorizing the execution of a Title VI Non-Discrimination Agreement, including Standard DOT Title VI Assurances with appendices, between the Iowa Department of Transportation and the City of Ankeny.
CA -56Consider motion to adopt RESOLUTION accepting a proposal from All Star Concrete, LLC in the amount of $102,683.72 for the construction of the  2020 SE Shurfine Drive Sidewalk Connection Project.
•Capital Improvement Projects
CA -57

North Creek Channel Flood Repairs: Consider motion to approve: a) Final Change Order #1 decreasing the contract amount by $18,948.36; b) Certificate of Completion; c) RESOLUTION accepting the public improvement with  RW Excavating Solutions LC, in the amount of $289,624.46; and d) Final Payment #2 in the amount of $31,023.81; and Retainage Payment in the amount of $14,481.22.

CA -58Consider motion to adopt RESOLUTION adopting and levying final schedule of assessments and providing for the payment thereof for the SE Creekview Drive Roadway Improvements Project.
•Administrative Items
CA -59Consider motion to adopt RESOLUTION authorizing the renewal of a 28E Agreement by and between the City of Ankeny, Iowa and the members of the Polk County Emergency Management Commission for funding of emergency management administration.
CA -60

Consider motion to adopt RESOLUTION authorizing the Mayor to sign a grant application to be submitted to the Iowa State Recreational Trails Program for the High Trestle Trail Extension to Oralabor Road project.

CA -61Consider motion approving a Partial Termination Certificate of the Development Agreement between the City of Ankeny, Iowa and DRA Properties, LC.
CA -62

Consider motion to waive Iowa Rush Soccer Club 2020 spring user fees for the Prairie Ridge Sports Complex

•Approval of Consent Agenda Items
1.Consent Agenda Items CA-1 through CA-62
Action# E1-1. Consider motion to approve the recommendations for Consent Agenda Items CA-1 through CA-62

F.SUPPLEMENTAL AND REMOVED CONSENT AGENDA ITEMS: none
G.RECESS - Gary Lorenz, Mayor
H.LEGISLATIVE BUSINESS:
•Approval of Ordinances:
1.Ord 2013An Ordinance amending Chapter 56 Dog and Cat Licenses Required of the Municipal Code of the City of Ankeny, Iowa, 2008.
Action# H1-1. Consider motion to accept third consideration of ORDINANCE 2013, sending it on its final passage and publication as required by law.

2.Ord 2014An Ordinance amending the Zoning Regulations, Chapter 192, of the Municipal Code of the City of Ankeny, Iowa, by rezoning certain real estate owned by DTK Properties, LLC.
Action# H2-1. Consider motion to accept second consideration of ORDINANCE 2014.

3.Ord 2015An Ordinance vacating a portion of an Entrance Easement located on Lot 1 and Street Lot 'A', Corporate Woods Business Park Plat 5.
Action# H3-1. Consider motion to accept second consideration of ORDINANCE 2015 .

4.Ord 2016An Ordinance vacating a Public Utility and Drainage Easement located on a part of Lot 1, Metro North.  (PH 2020-37)
Action# H4-1. Consider motion to accept first consideration of ORDINANCE 2016.

I.NEW BUSINESS:
1.Proposed Ankeny Senior Community Center (PH 2020-38)
Action# I1-1. Consider motion to adopt 1) RESOLUTION adopting plans, specifications, form of contract and estimate of cost $7,147,800.00; 2) receive and file report of bids received June 9, 2020; and 3) adopt RESOLUTION making award of construction contract with Rochon Corporation in the amount of $5,654,000.00

2.West First Street Widening and Improvements - Phase 1
Amendment #2 to Professional Service Agreement - Foth Infrastructure & Environment, LLC
Action# I2-1. Consider motion to approve Amendment No. 2 to the Professional Services Agreement increasing the contract amount by $379,390.00 with Foth Infrastructure and Environment, LLC for design engineering services on the West First Street Widening and Improvements - Phase 1 project ($120,870.00), the West First Street Joint Utility Trench project ($51,430.00), the NW Northlawn Area Sanitary Sewer Improvements project ($28,900.00), and the West First Street Temporary Traffic Signals project ($14,500.00) and for construction engineering services on the West First Street Joint Utility Trench project ($149,240.00), the NW Northlawn Area Sanitary Sewer Improvements project ($6,870.00), and the West First Street Temporary Traffic Signals project ($7,580.00).

3.Consider motion to open/close Cascade Falls Aquatic Center for open swim, lap swim, water walking and swim lessons for the 2020 season beginning the week of June 29.
Action# I3-1. Consider motion to open/close Cascade Falls Aquatic Center for open swim, lap swim, water walking and swim lessons for the 2020 season beginning the week of June 29.

4.Consider motion to open/close Cascade Falls Aquatic Center for swim lessons, lap swim, water walking and aquatic programming for the 2020 season beginning the week of June 29.
Action# I4-1. Consider motion to open/close Cascade Falls Aquatic Center for swim lessons, lap swim, water walking and aquatic programming for the 2020 season beginning the week of June 29.

J.ADMINISTRATIVE BUSINESS:
•Report of the City Staff:
City Manager
City Attorney
•Report of the Governing Body:
Mayor Lorenz
City Council Members:
Council Member Bentz
Council Member Holm
Council Member Perry
Council Member Walter-Ashby
Council Member Whiting
•Future Council Agenda Items:
  • Public Hearing - rezoning - Grand Capital, LC - west - 7/6/20 @ 5:30 p.m.
  • Public Hearing - rezoning - Grand Capital, LC - east - 7/6/20 @ 5:30 p.m.
  • Regular Council Meeting - 7/20/20 @ 5:30 p.m.
K.ADJOURNMENT
1.Adjournment